TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: September 13, 2022
SUBJECT: Retroactive Approval of Multiple Special Events Sponsored by Council District 5 as a City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events Recommendation
As recommended by the Rules and Open Government Committee on August 31, 2022:
(a) Retroactively approve the Children of the Rainbow Park National Night Out event scheduled on August 12, 2022 as a City Council sponsored Special Event and approve the expenditure of funds;
(b) Retroactively approve the Mayfair Senior Yoga event scheduled on August 18, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; (c) Retroactively approve the Hillview Library Reclaiming event scheduled on August 20, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; (d) Retroactively approve the SV PRIDE Parade scheduled on August 28, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (e) Approve and accept donations from various individuals, businesses, or community groups to support the events.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Carrasco)
[Rules Committee referral 8/31/2022 - Item B.3]
COUNCIL AGENDA: 9/13/2022
ITEM: 2.13
FILE NO: 22-1349
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Magdalena
Carrasco - District 5
SUBJECT: SEE BELOW DATE: August 23rd, 2022
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF THE CHILDREN OF THE RAINBOW
PARK NATIONAL NIGHT OUT, MAYFAIR SENIOR YOGA, HILLVIEW
LIBRARY RECLAIMING, AND SV PRIDE PARADE EVENTS
SPONSORED BY COUNCIL DISTRICT 5 AS A CITY COUNCIL
SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT
DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactively approve the Children of the Rainbow Park National Night Out event scheduled on August 12th, 2022, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Mayfair Senior Yoga event scheduled on August 18th, 2022, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the Hillview Library Reclaiming event scheduled on August 20th, 2022, as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the SV PRIDE Parade scheduled on August 28th, 2022, as a City Council sponsored Special Event and approve the expenditure of funds.
5. Approve and accept donations from various individuals, businesses or community groups to support the event.
6. Place the item on the September 13th, 2022, Council Agenda for action.
BACKGROUND
ROGC AGENDA: 8/31/2022
ITEM: B.3
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The Children of the Rainbow Park National Night Out event was hosted on August 12th, 2022, at Children of the Rainbow Park. This special event invited community members to foster community by convening resource tables, games, and activities. The Mayfair Senior Yoga event was hosted on August 18th, 2022, in the Mayfair Community Center. This special event allowed for senior residents to practice yoga. The Hillview Library Reclaiming event was hosted on August 20th, 2022, at Hillview Library. This special event invited community members to heal and foster community by convening community, resource tables, entertainment, and activities.
The SV PRIDE Parade was hosted on August 28th, 2022, in Downtown San José. Theis special event celebrated Silicon Valley’s LGBTQ+ community. The four events were free, open to the public, and sponsored by Councilmember Magdalena Carrasco
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Magdalena Carrasco will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 5, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the August 31st, 2022, Rules Committee Agenda and the September 13th, 2022, City Council Agenda.
CEQA
Not a Project, File No. PP10-069(c), City Administrative Activities. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.