CITY COUNCIL ACTION REQUEST
Department(s):
Finance
CEQA:
Categorically Exempt,
CEQA Guidelines 15301,
Existing Facilities, File
No. PP19-013
Coordination:
PRNS, CAO, CMO -
Budget Office
Dept. Approval:
/s/
Julia H. Cooper
Council District(s):
Citywide
CMO Approval:
8/31/2022
SUBJECT: PURCHASE ORDER WITH WATTIS CONSTRUCTION CO., INC. FOR ASPHALT
PAVING SERVICES
RECOMMENDATION:
Adopt a resolution authorizing the City Manager to:
1. Execute a purchase order with Wattis Construction Co., Inc. (San José, CA) for Asphalt Paving Services for the Parks, Recreation, and Neighborhood Services Department for an initial one-year term, starting on or about September 13, 2022, and ending on or about September 12, 2023, for an amount not to exceed $800,000; and
2. Exercise up to four additional one-year options to extend the term of the purchase order with the last option ending on or about September 12, 2027, subject to the appropriation of funds.
Desired Outcome: Extend the useful life and ensure asphalt surfaces are safe at City-owned facilities.
BASIS FOR RECOMMENDATION:
Department of Parks, Recreation, and Neighborhood Services is responsible for overseeing the maintenance of City of San José (City) asphalt surfaces at various locations. Asphalt surfaces are located in parking lots, pathways, and other areas throughout parks and recreation facilities. These surfaces are outdoors and are exposed to adverse weather and natural conditions that cause damage over time. Asphalt surfaces require repair and/or resurfacing on an as-needed basis for preservation and public safety.
A competitive Request for Bid was facilitated by the Finance Department to procure these services. One responsive bid was submitted and no protests were received. The lowest priced, responsive, and responsible bidder qualifies for the City’s local and small business preference. Staff recommends award to Wattis Construction Co., Inc. pursuant to the bidding procedures of the San José Municipal Code, Section 4.12. 310.B. Approval of this recommendation will ensure asphalt surfaces are safely maintained at various City- owned facilities.
Climate Smart San José: The recommendation in this memorandum has no effect on Climate Smart San José energy, water, or mobility goals.
Commission Recommendation/Input: There is no commission recommendation or input associated with this action.
Office of Equality Assurance: City of San José Living Wage is applicable under this purchase order.
This action is consistent with the City’s 2022-2023 Adopted Capital Budget City Service Area of Neighborhood Services: “To serve, foster, and strengthen community by providing access to lifelong learning, offering opportunities to enjoy life, and preserving healthy neighborhoods.”
COUNCIL AGENDA: 9/13/2022
FILE: 22-1332
ITEM: 2.10
COST AND FUNDING SOURCE:
Fund #
Appn. #
Appn. Name
Total Appn.
Amt. for
Recommendation
2022-2023
Proposed Capital
Budget Page
Last Budget
Action (Date,
Ord. No)
377 5541
Strategic Capital
Maintenance 150,000 50,000 342
June 21, 2022
30790
378 5541
Strategic Capital
Maintenance 150,000 50,000
352
June 21, 2022
30790
380 5541
Strategic Capital
Maintenance 200,000 50,000 358
June 21, 2022
30790
381 5541
Strategic Capital
Maintenance 200,000 50,000 368
June 21, 2022
30790
382 5541
Strategic Capital
Maintenance 150,000 50,000 373
June 21, 2022
30790
384 5541
Strategic Capital
Maintenance 200,000 50,000 382
June 21, 2022
30790
385 5541
Strategic Capital
Maintenance 150,000 50,000 391
June 21, 2022
30790
386 5541
Strategic Capital
Maintenance 150,000 50,000 400
June 21, 2022
30790
388 5541
Strategic Capital
Maintenance 150,000 50,000 408
June 21, 2022
30790
389 5541
Strategic Capital
Maintenance 200,000 50,000 416
June 21, 2022
30790
391 5541
Strategic Capital
Maintenance 250,000 100,000 449
June 21, 2022
30790
389 430X Los Alamitos 200,000 200,000 416
June 21, 2022
30790
FOR QUESTIONS CONTACT: Jennifer Cheng, Deputy Director of Finance, Purchasing & Risk Management at [email protected].