CITY COUNCIL ACTION REQUEST
Department(s):
Public Works
CEQA:
Not a Project, File No. PP17-
003, Agreements/ Contracts
(New or Amended) resulting
in no physical changes to the
environment.
Coordination:
Finance and CAO
Dept. Approval:
/s/ Matt Cano
Council District(s):
Citywide
CMO Approval:
9/1/2022
SUBJECT: AMENDMENT TO MASTER AGREEMENT WITH CALLANDER ASSOCIATES LANDSCAPE ARCHITECTURE, INC.; MEYER STUDIO LAND ARCHITECTS; AND
ROYSTON, HANAMOTO, ALLEY & ABEY FOR LANDSCAPE ARCHITECTURAL
SERVICES FOR VARIOUS CITY FACILITY PROJECTS
RECOMMENDATION:
Adopt a resolution authorizing the City Manager to negotiate and execute:
(a) First Amendment to the Master Agreement for consultant services with Callander Associates Landscape Architecture, Inc. (CPMS Contract No. 9192), extending the term from December 31, 2022 to December 31, 2024 to complete various ongoing facility projects, at no additional cost to the City; (b) First Amendment to the Master Agreement for consultant services with Meyer Studio Land Architects (CPMS Contract No. 9192) extending the term from December 31, 2022 to December 31, 2024 to complete various ongoing facility projects, at no additional cost to the City; and (c) First Amendment to the Master Agreement for consultant services with Royston, Hanamoto, Alley & Abey (CPMS Contract No. 9192), extending the term from December 31, 2022 to December 31, 2024 to complete various ongoing facility projects, at no additional cost to the City.
BASIS FOR RECOMMENDATION:
On November 19, 2019, (Item 2.9) City Council approved the Master Agreements with Callander Associates Landscape Architecture, Inc.; Meyer Studio Land Architects; and Royston, Hanamoto, Alley & Abey; for landscape architectural services in the amount not to exceed $750,000 each with a term end date of December 31, 2022. The Master Agreements were procured through a single Request for Qualifications process.
Callander Associates Landscape Architecture, Inc. is currently providing landscape architectural services for Saratoga Creek Dog Park, expected to finish by spring 2023; Penitencia Creek Dog Park, expected to finish by late 2023; and the Bundled Park Playground Replacement project, expected to finish by fall 2023. Meyer Studio Land Architects is working on Alma Park, expected to finish by the end of 2024. Royston, Hanamoto, Alley & Abey is working on the PAL Turf Replacement project, expected to finish by fall 2024, and Overfelt Gardens Park Master Plan, expected to finish by fall 2023.
Extending the Master Agreements will allow the projects to proceed without delay while maintaining project delivery consistency. These extensions will not require additional funding or impact the project budget.
Climate Smart San José: The recommendation in this memorandum does not have any negative impact on Climate Smart San José energy, water, or mobility goals.
Commission Recommendation/Input: No commission recommendation or input is needed for this action.
COST AND FUNDING SOURCE:
No additional funding is needed to approve the time extensions of these Master Agreements. Sufficient funds are budgeted in the various city facility projects.
FOR QUESTIONS CONTACT: Katherine Brown, Deputy Director, [email protected]
COUNCIL AGENDA: 9/13/22
FILE: 22-1334
ITEM: 2.11