TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: September 13, 2022
SUBJECT: Approval of Mexican Flag Raising Event Sponsored by Council District 5 and Council District 2 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on September 7, 2022:
(a) Approve the Mexican Flag Raising event scheduled on September 15, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Carrasco and Jimenez)
[Rules Committee referral 9/7/2022 - Item B.3]
COUNCIL AGENDA: 9/13/2022
ITEM: 2.15
FILE NO: 22-1375
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Magdalena
Carrasco and Sergio
Jimenez
SUBJECT: SEE BELOW DATE: August 30th , 2022
APPROVED:
SUBJECT: APPROVAL OF THE MEXICAN FLAG RAISING EVENT COSPONSORED BY COUNCIL DISTRICT 5 AND COUNCIL DISTRICT 2 AS A CITY COUNCIL
SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT
DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Approve the Mexican Flag Raising event scheduled on September 15, 2022, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the September 13, 2022, Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The Mexican Flag Raising event will be hosted on September 15, 2022, at City Hall. This special event will provide an opportunity for community members to connect with Mexican American culture, access critical resources and enjoy an evening of entertainment, and activities. The event is free, open to the public, and sponsored by Councilmember Magdalena Carrasco, Councilmember Sergio Jimenez and the Comite de Fiestas Patrias en San Jose California.
ANALYSIS
RULES COMMITTEE AGENDA: 09/07/2022
ITEM: B.3
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Magdalena Carrasco will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 5, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the September 7th, 2022, Rules Committee Agenda and the September 13, 2022, City Council Agenda.
CEQA
Not a Project, File No. PP10-069(c), City Administrative Activities. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.