TO: HONORABLE MAYOR FROM: Julia H. Cooper
AND CITY COUNCIL
SUBJECT: SEE BELOW DATE: August 29, 2022
Approved Date 9/7/2022
SUBJECT: AMENDMENT TO THE PURCHASE ORDER WITH GOLDEN STATE FIRE APPARATUS, INC. FOR FIRE APPARATUSES
RECOMMENDATION
Adopt a resolution authorizing the City Manager to amend purchase order PO 81810 with Golden State Fire Apparatus, Inc. (Sacramento, CA) for the purchase of fire apparatuses, to retroactively extend the purchase order from May 31, 2022 through December 31, 2023.
OUTCOME
Ensure the Fire Department has safe and reliable fire apparatuses to rescue, save lives, and protect the community.
BACKGROUND
The Public Works Department, Fleet Management Division (Fleet) oversees the purchase of fire apparatuses for the Fire Department. The fire apparatuses are utilized daily by the Fire Department to provide critical services to the community. Having reliable and fully functional equipment is essential for public safety. Due to supply chain disruptions and ongoing manufacturer challenges, there has been a delay on the building and delivery of new fire apparatuses.
On June 23, 2020
1, City Council authorized the execution of a purchase order with Golden State Fire Apparatus, Inc. for an initial term ending on November 30, 2021. Staff subsequently
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1 June 23, 2020, Resolution: https://records.sanjoseca.gov/Resolutions/RES79596.pdf
COUNCIL AGENDA: 9/20/2022
FILE: 22-1364
ITEM: 2.9
HONORABLE MAYOR AND CITY COUNCIL
August 29, 2022
Subject: Amendment to the Purchase Order with Golden State Fire Apparatus, Inc. for Fire Apparatuses
extended the term of purchase order through May 31, 2022, under the City Manager’s contract authority. Approval of the recommendation will allow staff to extend the term of the purchase order through December 31, 2023, to ensure Fleet has sufficient time to complete the purchase and delivery of three Type 1 fire engines, one aerial ladder truck, and one paramedic supervisor vehicle.
ANALYSIS
The purchase of these fire apparatuses will allow the City to replace vehicles that have reached the end of their service life and ensure the Fire Department has the appropriate fire apparatuses in service to meet current and future operational needs. These fire apparatuses will meet the latest safety standards, provide a clean cab concept that reduces exposure to carcinogens, and allow the Fire Department to respond to the wide variety of emergency incidents.
The City is leveraging the Houston-Galveston Area Council cooperative agreement to purchase the fire apparatuses at a significant cost benefit. The Houston-Galveston Area Council Cooperative Purchasing Program assists local governments in reducing costs as a government-to- government procurement service. The program has been in place for more than 40 years, is available for nationwide use, and offers contracts for products and services that are a result of competitive solicitations.
The City use of this cooperative is consistent with San José Municipal Code section 4.12.225.B.3 titled “Public Agencies Purchases”, which allows the City to leverage another public agency procurement if its competitive process substantially complies with the City's procurement procedures, and names third party beneficiaries as part of the competitive procurement process.
Staff verified this cooperative is consistent with San José Municipal Code requirements.
CONCLUSION
Approval of this recommendation will ensure the Fire Department has safe and reliable fire apparatuses to rescue, save lives, and protect the community.
EVALUATION AND FOLLOW-UP
This memorandum will not require any follow-up from staff.
CLIMATE SMART SAN JOSE
The recommendation in this memorandum may negatively impact one or more Climate Smart San José energy, water, or mobility goals. Although this may impact one or more Climate Smart San José goals, the City should still move forward with the recommendation as new fire
HONORABLE MAYOR AND CITY COUNCIL
August 29, 2022
Subject: Amendment to the Purchase Order with Golden State Fire Apparatus, Inc. for Fire Apparatuses
apparatuses are needed to replace end of life vehicles to ensure the Fire Department has safe and reliable fire apparatuses to rescue, save lives, and protect the community.
PUBLIC OUTREACH
This memorandum will be posted on the City’s Council agenda website for the September 20, 2022, City Council meeting.
COORDINATION
This memorandum was coordinated with the City Attorney’s Office, City Manager’s Budget Office, and Department of Public Works.
COMMISSION RECOMMENDATION/INPUT
There is no commission recommendation or input associated with this action.
CEQA
Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment.
/s/
JULIA H. COOPER
Director of Finance
For questions, please contact Jennifer Cheng, Deputy Director of Finance, at [email protected].