TO: HONORABLE MAYOR FROM: Jacky Morales-Ferrand
AND CITY COUNCIL
SUBJECT: SEE BELOW DATE: August 31, 2022
Approved Date
9/9/2022
SUBJECT: FISCAL YEAR 2021-2022 CONSOLIDATED ANNUAL PERFORMANCE
AND EVALUATION REPORT
RECOMMENDATION
(a) Conduct a final public hearing on the fiscal year 2021-2022 Consolidated Annual Performance and Evaluation Report.
(b) Accept the report on the progress towards achieving the housing and community development goals identified in the City of San José’s 2020-2025 Consolidated Plan and the FY 2021-2022 Annual Action Plan regarding the use of federal funds from the U.S. Department of Housing and Urban Development for submittal by the September 28, 2022 deadline.
OUTCOME
Approval of the 2021-2022 Consolidated Annual Performance and Evaluation Report (CAPER) ensures compliance with the U.S. Department of Housing and Urban Development (HUD) reporting requirements and enables the City to continue qualifying for much-needed federal funds for housing and community development programs.
EXECUTIVE SUMMARY
This memorandum summarizes the accomplishments contained within the CAPER. The CAPER describes the progress towards achieving the housing and community development goals identified in the City’s 2020-2025 Consolidated Plan and the FY 2021-2022 Annual Action Plan.
Highlights include achievements in the four priorities identified in the 2020-2025 Consolidated Plan.
COUNCIL AGENDA: 9/20/2022
FILE: 22-1371
ITEM: 8.2
HONORABLE MAYOR AND CITY COUNCIL
August 31, 2022
Subject: FY 2021-2022 Consolidated Annual Performance Evaluation Report
The 2020-2025 Consolidated Plan’s four spending priorities are:
1. Prevent and Address Homelessness: Increase housing opportunities and self- sufficiency for homeless populations and assist in the prevention of homelessness for at-risk individuals and families.
2. Create and Preserve Affordable Housing: Create new affordable housing opportunities and preserve existing affordable housing.
3. Strengthen and Stabilize Communities: Strengthen and stabilize communities’ conditions and help to improve residents’ ability to increase their employment prospects and grow their assets.
4. Promote Fair Housing: Promote fair housing and lower barriers to housing.
The accomplishments reflect measures stated in grant agreements with contracted service providers, as well as the results of community development projects including nonprofit facility improvements and capital projects completed by various City departments. The CAPER summarizes only the goals associated with the City’s federally funded activities; it does not include activities carried out with local or state funds, so it is only part of the Housing Department’s total accomplishments for the year.
The City expended over $29.5 million in federal funds for both annual activities and COVID- 19 response activities in FY 2021-2022. With the City’s federal expenditures totaling $17.9 million in FY 2020-2021, the $29.5 million expenditure represents a 65 percent increase.
With most of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) funding in Community Development Block Grant CARES Act (CDBG CV) and Emergency Solutions Grant CARES Act (ESG CV) committed and contracted in late FY 2020-2021, it is anticipated that the balance of CARES Act funding will be expended in FY 2022-2023.
HUD’s federal funds enabled the following achievements in the four priority areas:
Respond to Homelessness and its Impact on the Community:
Temporary housing, case management, and support services were provided to 1,404 households/individuals, and 304 individuals were served in overnight warming locations.
Increase and Preserve Affordable Housing:
Housing and rental assistance was provided to 426 households.
Strengthen and Stabilize Communities:
Safety net services, leadership development workshops, social visits, transportation, childcare, and wellness checks were provided to 783 individuals. Approximately 24,657 meals were delivered to low-income seniors.
HONORABLE MAYOR AND CITY COUNCIL
August 31, 2022
Subject: FY 2021-2022 Consolidated Annual Performance Evaluation Report
Promote Fair Housing Choices:
Fair housing investigations or legal representation services were provided to 202 households. Of these households, 31 were provided legal representation for eviction proceedings.
The information above describes the number of households that benefited from projects supported with federal funds. The impact to the lives of those receiving services is described on the following pages. The federal resources supporting these services help to leverage local funding and to increase the City’s impact in addressing the needs of the community.
BACKGROUND
As an entitlement community, San José receives federal funding each year directly from HUD through a formula allocation. The federal funds, administered by the City’s Housing Department, support several City initiatives and help the Housing Department meet its mission to strengthen and revitalize San José’s communities through housing and neighborhood investments.
To qualify for these funds, HUD requires that the City complete the following three documents:
1. A Consolidated Plan, which documents the City’s housing needs, and its strategies for meeting those needs, during a five-year period. For FY 2021-2022, the City was in the second year of its 2020-2025 Five-Year Consolidated Plan.
2. An Annual Action Plan, which details the investment strategy in each of the five years within a Consolidated Plan cycle to meet identified priorities. The City Council approved the FY 2021-2022 Annual Action Plan on May 11, 2021. On August 8, 2022, the City Council approved the FY 2022-2023 Annual Action Plan.
3. A CAPER, which summarizes the City’s progress in meeting the objectives of each respective Annual Plan. The draft FY 2021-2022 CAPER is available on the Housing Department’s website.
ANALYSIS
The City received a total allocation of $29.5 million in federal funding from CDBG, HOME Investment Partnerships Program (HOME), Housing Opportunities for Persons with AIDS Program (HOPWA), and ESG for FY 2021-2022. Additionally, through the CARES Act, the City was still administering funds received in the previous year for COVID-19 response. The CARES Act provided additional allocations in the CDBG, ESG, and HOPWA programs.
HONORABLE MAYOR AND CITY COUNCIL
August 31, 2022
Subject: FY 2021-2022 Consolidated Annual Performance Evaluation Report
A summary of the total federal funding expenditures by goal and program is provided in Table A below. Some of the COVID-19 response activities did not expend funds before the end of this reporting period, therefore, they will show in next fiscal year’s report.
Table A: FY 2021-2022 Federal
Expenditures
Goal CDBG HOME ESG HOPWA ESG-CV TOTAL*
Respond to
Homelessness and
its Impacts on the
Community
337,557 1,021,547 10,988,375 12,347,479
Increase and
Preserve
Affordable
Housing
Opportunities
1,690,955 8,668,782 242,629 10,602,366
Strengthen and
Stabilize
Communities
3,849,851 45,599 3,895,450
Promote
Fair
Housing
Choices
154,664 154,664
Administration** 1,195,562 421,800 205,664 27,779 668,148 2,518,953 TOTAL 7,228,589 9,090,582 1,227,211 316,007 11,656,523 29,518,912 *Note: The total expenditure amounts may differ from the amounts reflected in the annual budget due to timing differences regarding the treatment of program commitments and encumbrances. Numbers may not add due to rounding.
**Note: The HOME administrative funds include both administrative expenses for the Housing Department and the City’s nonprofit Tenant Based Rental Assistance program administrator.
COVID-19 Pandemic Response
On January 30, 2020, the World Health Organization declared the COVID-19 pandemic a public health emergency of international concern and the following day the United States Secretary of Health and Human Services declared a public health emergency. On February 10, 2020, the County of Santa Clara County (County) announced a local health emergency due to the spread of the novel coronavirus. As the urgency of the pandemic subsided in FY 2021-2022, the County amended its health requirement and eased restrictions given the widespread community vaccination rate.
Despite the many challenges faced by the City’s partners in conjunction with the pandemic in delivering both COVID-19 and non-COVID-19-related services, many of the agencies
HONORABLE MAYOR AND CITY COUNCIL
August 31, 2022
Subject: FY 2021-2022 Consolidated Annual Performance Evaluation Report
met their programmatic goals this past year. Specifically, 18 agencies met or exceeded their annual performance goals while 12 agencies narrowly missed their projected goals. The pandemic brought unprecedented challenges in service delivery for many of these agencies.
These challenges included new service delivery models, logistics barriers, and unparalleled staffing challenges. Despite these challenges, these agencies collectively exceeded last year’s performance goals with participants served and funding distributed to our most vulnerable residents.
Annual Progress on Priorities
The following are summaries of each of the four priorities and outcomes from programs serving each of the four goals.
Respond to Homelessness and its Impacts on the Community
Working collaboratively with the County’s Office of Supportive Housing, the Housing Department expanded temporary housing and shelter capacity in response to the public health orders by operating emergency interim housing, overnight warming locations, and a motel program. Additionally, the Housing Department enhanced street-based services using one-time ESG-CV federal stimulus funding approved by the City Council in June 2020. The Services Outreach Assistance and Resources program focused on 16 of the City’s largest encampments by providing comprehensive street-based services, hygiene and trash services, and housing and shelter opportunities for homeless encampment residents. The street-based services included dedicated street outreach teams staffed by mental health clinicians, drug and alcohol counselors, and a storage program for encampment residents’ personal belongings. The Services Outreach Assistance and Resources program has several housing and shelter opportunities including access to reserved shelter beds, motel vouchers, and “housing problem solving,” which is case management and financial assistance to help people experiencing homelessness identify immediate shelter alternatives.
Table B below summarizes the major outcomes of federally funded projects responding to homelessness.
HONORABLE MAYOR AND CITY COUNCIL
August 31, 2022
Subject: FY 2021-2022 Consolidated Annual Performance Evaluation Report
Table B: Responding to Homelessness and its Impacts on the Community Project Agency Unduplicated
Individuals/
Households Served
Outcome Source
Motel
Voucher
Program –
(COVID-19)
LifeMoves 189
Households
The emergency motel program
served 189 households, of which
107 were female heads of
household.
ESG CV
Emergency HomeFirst 148
Individuals
(Monterey/Bernal)
Provided temporary housing and
support services to 314
individuals.
ESG CV
Interim Housing
Operations
(COVID 19)
166
Individuals
(Rue Ferrari)
Rue Ferrari had 49 female heads
of household and Monterey had
56 female heads of household.
Of the 189 individuals who
exited the programs, 101, or
53%, exited into permanent
housing.
Bridge Housing
Community
HomeFirst 90
Individuals
(Mabury)
128
Individuals
(Felipe)
The communities served 218
individuals, including 57 female
heads of households. Of the 177
individuals who exited the
programs, 61, or 34%, exited
into permanent housing
ESG CV
Emergency
Interim Housing
-Operations –
Family
(COVID-19)
PATH 210
Individuals
(Evans Lane)
Provided case management and
support services. Of the total
served, 47 were female heads of
households. Of the 210
individuals served, 129 were
children under the age of 18.
Of the 74 individuals who exited
the program, 51, or 69%, exited
into permanent housing.
ESG CV
Citywide
Outreach for
Unsheltered
Populations
HomeFirst 885
Individuals
Project provided outreach
engagement, case management,
and rapid response assistance. Of
the total clients served, 349 were
female heads of household. Of
the total, 10% or 88 individuals
exited to permanent housing.
CDBG
HONORABLE MAYOR AND CITY COUNCIL
August 31, 2022
Subject: FY 2021-2022 Consolidated Annual Performance Evaluation Report
Overnight
Warming
Locations
HomeFirst 122
Individuals
(Leininger)
120
Individuals
(Evergreen)
This program resulted in 92% of
basic needs met with a 100%
satisfaction rating in the
participant survey. Sixty-nine
female heads of household were
served. Eleven individuals were
permanently housed and 18
secured employment.
ESG CV
Homelessness
Prevention
Bill
Wilson
Center
41 Individuals
Provided rental assistance and
intensive case management.
Served nine families with
children under 18.
ESG
WISH
Program
YWCA 124
Households
Provided services and support to
survivors of gender-based
violence and their families by
moving them into safe,
affordable housing options. Of
the households served, 107 were
female heads of household.
CDBG
Services
Outreach
Assistance and
Resources
PATH 138
Individuals
Provided supportive services,
resources, and financial
assistance designed to meet the
unique needs of people
experiencing homelessness in
downtown San José, the Coyote
Creek project areas, and other
area hotspots identified by City
staff. There were 127 30-minute
appointments with case
managers. Of the 95 individuals
who exited the program, 37
individuals, or 39%, successfully
exited to temporary or
permanent housing.
ESG CV
Services
Outreach
Assistance and
Resources
HomeFirst 802
Individuals
Provided outreach and street-
based case management, and
resources, including 295 female
heads of household. Of the 647
individuals who exited the
program, 210 individuals, or
32%, successfully exited to
temporary or permanent
housing.
ESG CV
HONORABLE MAYOR AND CITY COUNCIL
August 31, 2022
Subject: FY 2021-2022 Consolidated Annual Performance Evaluation Report
Increase and Preserve Affordable Housing Opportunities
The available HOME grants and a significant amount of HOPWA grants were used to fund Tenant-Based Rental Assistance (TBRA) programs. Table C below summarizes the agencies awarded federally funded projects, creating more housing opportunities. These agencies’ outcomes are still being reported. Agencies had staffing issues that impacted our reporting requirements.
Table C: Create and Preserve Affordable Housing
Projects Agency
Unduplicated
Households
Served Outcomes Source
Rental Assistance
for Youth &
Families (COVID-
19)
Bill Wilson
Center
57 Households
Assisted households with rental
subsidy, deposit, and utility
disbursements. Of those served,
18 were female heads of
households.
CDBG/HOME
HOME TBRA
(COVID-19)
Sacred Heart
279
Households
Assisted households with rental
subsidy, deposit, and utility
disbursements. Of the
household served, 156 were
female heads of households.
CDBG/HOME
Housing for
Health
The Health
Trust
69 Households
Still reporting Outcomes* HOPWA
Housing for
Health
The Health
Trust
38 Households
Still reporting Outcomes* HOPWA
Housing for
Health
San Benito
County
13 Households
Still reporting Outcomes* HOPWA
*Due to staffing challenges, performance outcomes have not yet been received.
Strengthen and Stabilize Communities
Activities pertaining to the priority to Strengthen and Stabilize Communities were solely funded through CDBG. This category provides funding for programs, services, and projects that contribute to viable urban communities through decent housing, suitable living environments, and expanded economic opportunities. These objectives were addressed in conjunction with the funding priorities identified by the community. These fall into three categories: 1) Public Services; 2) Community Development Improvements (CDI) Non-construction Projects; and 3) CDI Construction Projects.
HONORABLE MAYOR AND CITY COUNCIL
August 31, 2022
Subject: FY 2021-2022 Consolidated Annual Performance Evaluation Report
Public Services Projects
Neighborhood Services: The City funded two nonprofit agencies to provide leadership development training, basic needs services, and skill-building workshops for residents and potential future community leaders. Overall, participant satisfaction with the programs was extremely high. SOMOS Mayfair had a 90 percent success rate helping clients who were seeking assistance to receive basic needs. Its survey showed 100 percent of participants reported having gained the skills necessary to successfully run a business caring for children. In addition, 100 percent of participants felt that they now know of the different business models that can financially support them in running their business.
Senior Services: The City provided CDBG grants for the Meals on Wheels Program and the Senior Access and Health Support Program to support the needs of senior residents in San José. The two programs served over 24,657 meals, coordinated 450 assisted door-to- door transportation services, and provided 2,905 social visits and wellness checks. While not counted as direct COVID-19 related services, these services were critical to helping keep this vulnerable population from COVID exposure.
Child Care Services: In response to community needs related to the COVID-19 pandemic, the City funded a childcare program with FIRST 5 Santa Clara County to provide childcare subsidies to low-income families impacted by COVID-19.
Legal Services to Low-income Renters: The City funded a legal services program to assist in educating and providing legal advice to low-income tenants and landlords regarding implementation of the City’s Apartment Rent Ordinance and Tenant Protection Ordinance.
The legal services program is operated by the San José Housing Rights Consortium, comprised of five nonprofit agencies: Law Foundation of Silicon Valley, Bay Area Legal Aid, Project Sentinel, Senior Adult Legal Assistance, and Asian Law Alliance. This program provided legal services to over 202 individuals.
A summary of the obtained outcomes for addressing the goal of Strengthen and Stabilize Communities via public service projects is provided in Table D.
HONORABLE MAYOR AND CITY COUNCIL
August 31, 2022
Subject: FY 2021-2022 Consolidated Annual Performance Evaluation Report
Table D: Strengthen and Stabilize Communities – Public Services Projects Agency
Unduplicated
Individuals/
Households
Served
Outcomes Source
Homegrown
Talent
SOMOS
Mayfair
304
individuals
The agency provided safety net
services to 132 people; 79 sessions of
leadership development training; 23
sessions of nonprofit/community
leaders training; 28 sessions of training
for childcare owners and providers;
and 26 sessions of urban agriculture
entrepreneurs training.
CDBG
Community
Leadership
Program
San José
State
University
Research
Foundation
70 individuals
Hosted 27 outreach events, 241
training sessions for resident
community leaders, and 68 community
conversations.
CDBG
Meals on
Wheels
The Health
Trust
100
individuals
Delivered 20,000 home meals and
conducted 2,905 social visits together
with wellness checks to 100
unduplicated low-income seniors.
CDBG
Senior Access
and Health
Support
POSSO
Portuguese
Community
Center
105
individuals
Provided 465 transportation trips, and
delivered 4,657 meals
CDBG
Child Care
(COVID-19
Response)
FIRST 5
Santa Clara
County
35 individuals
Provided childcare scholarships to 35
children in low-income families.
CDBG
Legal Services
for Low-
income
households
Law
Foundation
of Silicon
Valley
202
Individuals
Provided 21 educational workshops,
153 legal consultations, 31 legal
representations for eviction
proceedings, and one legal
representation for enforcement.
CDBG
CDI - Non-Construction Projects
Minor Repair Program: The City’s Minor Repair Program funded Habitat for Humanity East Bay/Silicon Valley and Rebuilding Together Silicon Valley. Despite the access limitations and other COVID-19-related barriers, these two agencies exceeded last year’s
HONORABLE MAYOR AND CITY COUNCIL
August 31, 2022
Subject: FY 2021-2022 Consolidated Annual Performance Evaluation Report
performance by assisting 391 low-income San José households with over 2,000 items of urgent, safety, and accessibility/mobility repairs to ensure a safe and decent living environment. The key outcome of this program is 100 percent of all households reported that they had improved safety conditions in their homes upon completion of the work.
Targeted Code Enforcement: The City funded enhanced code enforcement in Santee, Five Wounds/Brookwood Terrace, Roundtable, Hoffman/Via Monte, Foxdale, and Cadillac neighborhoods. Within these areas, the Code Enforcement Division performed enhanced multifamily services beyond those typically provided. The enforcement efforts included 344 inspections and re-inspections that resulted in 250 code violations corrected.
As a result of the March 2020 shelter-in-place order issued by the County, staff worked remotely and followed up on outstanding cases. To comply with the Centers for Disease Control’s guidelines, staff developed an alternative process to inspect units for which a complaint had been filed. This included a new process of video/virtual inspections using a video conferencing platform to continue the CDBG enhanced inspections throughout the past year. There are three options with which to conduct the enhanced routine inspections:
1) remote video/virtual inspection with the property owner/manager; 2) remote video/virtual inspection with the occupant; or 3) in-person inspection with the occupant or property owner/manager. For in-person inspections, Code Enforcement inspectors wore appropriate personal protective equipment and maintained social distancing protocols. As a result of these access limitations, code enforcement inspections were significantly down in FY 2021- 2022.
A summary of the obtained outcomes for addressing the goal to Strengthen and Stabilize Communities with Community Development Investment Non-construction investments is provided in Table E.
Table E: Strengthen and Stabilize Communities – CDI Non-Construction Projects Projects Agency
Unduplicated
Individuals/
Households
Served
Outcomes Source
Rebuilding
Minor and
Limited Repairs
Program
Rebuilding
Together
Silicon
Valley
183
Households
Provided 981 units of minor
repairs, and 101 units of limited
repairs. Of these households, 119
had female heads of household.
CDBG
HONORABLE MAYOR AND CITY COUNCIL
August 31, 2022
Subject: FY 2021-2022 Consolidated Annual Performance Evaluation Report
Emergency
Minor and
Limited Repairs
Program
Habitat for
Humanity
39 Households
The project provided 72 units of
minor repairs and provided 53
units of limited repairs. Of these
households, 24 had female heads
of household.
CDBG
Enhanced Code
Enforcement
Planning,
Building, &
Code
Enforcement
344
Inspections
Resulted in 250 code violations
corrected.
CDBG
CDI - Capital Improvement Projects
CDBG-funded capital improvement projects improve the infrastructure of low-income neighborhoods. Due to the complexity of planning, procurement, and construction, capital projects often span multiple fiscal years. Last year, a significant amount of staffing and fiscal resources were directed to COVID-19-related services. As a result, the City did not solicit new capital projects in FY 2021-2022. One of the ongoing projects for the City in response to COVID-19 was the continued expansion of community wireless networks in low-income neighborhoods to close the digital divide (Table F).
Table F: CDI Projects
Project Description Project Completion
Community
Wireless
Infrastructure
(COVID-19
response)
Development of community wireless network
infrastructure for two low-income neighborhoods to
provide internet access and services to underserved
students at Independence and Oak Grove High Schools
in the East Side Union High School district.
Phase II bidding and
construction
Promoting Fair Housing Choices and Legal Services
The Fair Housing Act, which is enforced by HUD, prohibits discrimination when renting, buying, or securing financing for any housing. Federal protection covers discrimination because of race, color, national origin, religion, sex, disability, and the presence of children.
The Fair Housing Act covers most housing whether publicly or privately funded. As an entitlement city, San José must ensure all programs are administered in a manner that affirmatively furthers the Fair Housing Act.
San José funded the services of a nonprofit fair housing consortium, comprised of four nonprofit agencies, to help fulfill the City’s Fair Housing Act requirements. The consortium is comprised of the Law Foundation of Silicon Valley, Project Sentinel, Senior Adult Legal
HONORABLE MAYOR AND CITY COUNCIL
August 31, 2022
Subject: FY 2021-2022 Consolidated Annual Performance Evaluation Report
Assistance, and Asian Law Alliance. The consortium offers a comprehensive and coordinated fair housing program that fields and investigates discrimination complaints, enforcement and litigation services, and provides general fair housing education.
A summary of the outcomes for addressing the goal of promoting fair housing choices is provided in Table G.
Table G: Fair Housing Choices
Projects Agency
Unduplicated
Individuals/
Households
Served
Outcomes Source
Fair Housing
Consortium
Law
Foundation
of Silicon
Valley
393
Individuals
All complainants received
legal services to improve
access or availability of
housing for their protected
category.
CDBG/HOME
Overall Progress Toward the Five-Year Goals
City staff and consultants began the development of the Five-Year (2020-2025) Consolidated Plan in early 2019, prior to the start of the pandemic. While the plan was finalized at the height of the pandemic, a significant amount of the CARES Act funding had not yet been allocated to San José and incorporated into the Consolidated plan or the corresponding Annual Action Plans. Many of the five-year performance goals will need to be adjusted to account for the shift in priorities to COVID-19-related programs and services.
While several of the five-year goals will fall short because of the shift in funding priorities, many others are still on target to meet or exceed the five-year goals currently targeted in the plan. Below are some of the key programs and services along with the year-two progress toward the overall five-year goals in each of the four priorities:
Responding to Homelessness and its Impacts on the Community: While a significant amount of the City’s homelessness response is funded through state and local funds, the City dedicates a large portion of its HUD funding for services and programs serving unhoused residents. The three primary priorities of the HUD-funded services and programs are street outreach, shelter, and prevention.
Responding to Homelessness and its Impacts on the Community – Progress Toward Five-Year Goal
Priority Five-Year Goal Year-Two Progress Percent Achieved Street Outreach 3,350 individuals 2,435 individuals 72% Sheltered 300 individuals 2,047 individuals 682%
Prevention 150 households 82 households 55%
HONORABLE MAYOR AND CITY COUNCIL
August 31, 2022
Subject: FY 2021-2022 Consolidated Annual Performance Evaluation Report
As a result of COVID-19 and the shelter-in-place orders, funding shelters became a high priority and significant focus of the CARES Act funding exceeded the five-year goal.
Create and Preserve Affordable Housing: The primary funding priorities include new affordable development and TBRA. As a result of the pandemic, TBRA has become a high priority to ensure low-income residents impacted by COVID-19 were able to remain in their homes. Although no new HOME-funded affordable units were completed over the past two years, several developments are in the queue.
Create and Preserve Affordable Housing – Progress
Toward Five-Year Goal
Priority Five-Year Goal Year-two Progress Percent Achieved Rental Development 250 new units 0 new units 0%
TBRA/Rental Assistance 405 households 1,244 households 307%
Strengthen and Stabilize Communities: The broadest of the four priorities, to strengthen and stabilize communities, includes a range of public services such as legal services, childcare, senior services, meal programs, and community engagement/leadership training. This priority also includes non-construction CDI such as homeowner minor repair programs, enhanced code enforcement, and employment development.
Strengthen and Stabilize Communities – Progress
Toward Five-Year Goal
Priority Five-Year Goal Year-two Progress Percent Achieved Public Services 4,200 individuals 1,972 individuals 47% Minor repairs 1,442 households 626 households 43%
Enhanced Code Enforcement 2,235 inspections 466 inspections 21%* *Code inspections were limited due to COVID-19 shelter-in-place restrictions.
Promote Fair Housing Choices: The primary purpose of the San José Fair Housing Legal and Education Services Collaborative Project is to build inclusive, sustainable communities free from discrimination through complaint-based investigation, systematic testing, and legal representation designed to help victims of housing discrimination to access or maintain the housing of their choice.
Promote Fair Housing – Progress
Toward Five-Year Goal
Priority Five-Year Goal Year-Two Progress Percent Achieved Fair Housing Legal Services 750 individuals 377 individuals 50%
Administration: Finally, the City funded its administrative activities within federally regulated limits from each of the federal funding sources. Staff activities funded with administrative funds include planning, grant management, monitoring, reporting, legal services, and environmental
HONORABLE MAYOR AND CITY COUNCIL
August 31, 2022
Subject: FY 2021-2022 Consolidated Annual Performance Evaluation Report
review. The City expended $2.5 million in federal funding in FY 2021-2022 to administer the four federal formula programs as well as the one-time CARES Act funding allocated by HUD.
Beneficiary Demographics
The City is dedicated to ensuring the needs of the community are met and that those with the greatest needs are provided with access and opportunity. As a major funder within the City, the Housing Department is dedicated to ensuring that resources are tracked and thoughtfully administered with respect to the beneficiaries' race and ethnicity.
Assistance provided by Race and Ethnicity
For the HUD-funded activities in which the City’s grantees reported the race and ethnicity of clients served, Table H provides the overall race and ethnicity distribution in FY 2021-2022.
Table H: Overall Race and Ethnicity Data
Race Program
Participants
% of Total Ethnicity
(Hispanic/Latina/o)
White 3,166 49.2 371
Black/African American 655 10.2 35
Asian 612 9.5 41
American Indian/Alaska Native 288 4.5 43
Native Hawaiian/Pacific Islander 82 1.3 8
American Indian/Alaska Native and White 23 0.4 5
Asian and White 14 0.2 2
Black or African American and White 13 0.2 1
American Indian or Alaskan Native AND
Black
16 0.2 2
Other 1560 24.7 116
Total 6,429 100 624
Available data indicates that greater proportions of people identifying as White or Black/African American were served by HUD-funded programs than the City’s underlying lower-income population. The City’s underlying low-income population for people identifying as White or Black/African American are 37 percent and 3 percent, respectively. Fewer residents identifying as Asian were served as compared to the City’s underlying lower-income population, which is 37 percent. Also, a greater proportion of people identifying as American Indian are being served than the City’s underlying low-income population which is 0.5 percent.
HONORABLE MAYOR AND CITY COUNCIL
August 31, 2022
Subject: FY 2021-2022 Consolidated Annual Performance Evaluation Report
Income Data
Income Level Program Participants % of Total
Extremely-Low-Income
5,374 83.6
Very-Low-Income 440 6.9
Low-Income 594 9.3
Over Income (ineligible) 21 .3
Total 6,429 100
Available data indicates that the HUD-funded programs overwhelming served extremely low- income residents, which means their incomes were below $35,370 for an individual and under $50,550 for a household of four. Many of these households were severely cost burdened, spending more than half of their income on housing. Severely cost burdened poor households are more likely than other renters to sacrifice other necessities like healthy food and healthcare to pay the rent, and to experience unstable housing situations like evictions or more likely to experience homelessness. HUD funds were invested in our most vulnerable residents.
Women and Children
Over 1,400 female-headed households were served with a variety of services, from fair housing to rental assistance to shelter. As data becomes finalized, this number will increase.
Female-headed households are a subpopulation that HUD asks grant recipients to identify, as women have a greater likelihood of experiencing housing barriers. Finally, 662 households with children under the age of 18 received services that benefited 812 children.
CONCLUSION
Acceptance of the CAPER ensures compliance with HUD’s reporting requirements and enables the City to continue to qualify for federal funds for housing and community development programs.
EVALUATION AND FOLLOW-UP
Upon City Council approval, staff will submit the CAPER to HUD by the September 28, 2022 due date. The draft and final CAPER documents are posted on the Housing Department’s website.
HONORABLE MAYOR AND CITY COUNCIL
August 31, 2022
Subject: FY 2021-2022 Consolidated Annual Performance Evaluation Report
CLIMATE SMART SAN JOSE
The recommendation in this memorandum has no effect on Climate Smart San José energy, water, or mobility goals.
PUBLIC OUTREACH
Citizen Participation Plan, and in accordance with federal regulations, the CAPER must be made available to the public for a 15-day review and comment period. Additionally, the City must hold at least two public hearings in person or virtually to provide the public an opportunity to provide feedback on the accomplishments enumerated in the CAPER.
The City published the CAPER for public review and comment on September 5, 2022. The City is accepting public comments until September 20, 2022. The following public hearings were/will be held for public input:
• Housing and Community Development Commission meeting on September 8, 2022 • City Council meeting on September 20, 2022
To meet the federal requirements, the Housing Department used an email campaign to approximately 1,500 email recipients and posted notifications of the public meeting on social media to inform the public of the CAPER’s scheduled public hearings. The public notices were in five languages (English, Spanish, Vietnamese, Chinese, and Tagalog), per the City’s Language Access Plan
1. A public notice regarding the public review and comment period was published in five languages on August 25, 2022. The newspapers that carried the notices were the Mercury News, El Observador, Vietnam Daily News, The World Journal (Chinese), and the Philippine News.
COORDINATION
The preparation of this memorandum was coordinated with the City Attorney’s Office and the City Manager’s Budget Office.
COMMISSION RECOMMENDATION/INPUT
Housing Department staff will present the draft CAPER to the Housing and Community Development Commission on September 8, 2022. Because the CAPER is being presented to the Commission concurrently with the required submittal date for this memorandum, a supplemental
1 City’s Language Access Plan, https://www.sanjoseca.gov/your- government/departments/housing/memos-reports-plans/hud-reports.
HONORABLE MAYOR AND CITY COUNCIL
August 31, 2022
Subject: FY 2021-2022 Consolidated Annual Performance Evaluation Report
memorandum documenting any comments received at the Housing Community Development Committee meeting will be provided to the City Council prior to the September 20, 2022 meeting.
COST SUMMARY/IMPLICATIONS
Without an approved CAPER, the City will not qualify for future HUD funding including CDBG, HOME, HOPWA, and ESG programs that are essential for supporting vital housing and community development investments.
CEQA
Not a Project, File No. PP17-009, Staff Reports, Assessments, Annual Reports, and Informational Memos that involve no approvals of any City action.
/s/
JACKY MORALES-FERRAND
Director of Housing
The primary author of this memorandum is Stephanie Gutowski, Senior Development Officer.
For questions, please contact Ragan Henninger, Deputy Director of Housing, at (408) 535-3855 or [email protected].