Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
Chappie Jones, Chair
Raul Peralez, Vice Chair
Sylvia Arenas, Member
David Cohen, Member
Dev Davis, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Toni Taber, City Clerk
Nora Frimann, City Attorney
Rachelle Blattman, City Manager's Office
Hybrid Meeting - Council Chambers and Virtually -
https://sanjoseca.zoom.us/j/83768347029
Wednesday, September 21, 2022 2:00 PM
* COVID-19 NOTICE *
Consistent with AB 361 and City of San Jose Resolution Nos. 80628 and 80659, Committee Members may be teleconferencing from remote locations.
How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
How to submit written Public Comment:
1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
City of San José Page 1 Printed on 9/21/2022
Joint Meeting for the Rules and September 21, 2022
Open Government Committee and
Committee of the Whole
Agenda
1) By phone 888 475 4499. Webinar ID: 83768347029. Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free)
2) By online https://sanjoseca.zoom.us/j/83768347029
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted.
A. City Council (City Clerk)
1. Review Final Agenda
Review September 27, 2022 Final Agenda
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
22-389
Agenda
Add Sheet
Attachments
2. Review Draft Agenda
Review October 4, 2022 Draft Agenda
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
22-390
Attachments Agenda
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
City of San José Page 2 Printed on 9/21/2022
Joint Meeting for the Rules and September 21, 2022
Open Government Committee and
Committee of the Whole
Agenda
B. Consent Calendar
ROGC The Public Record for September 8 - September 15, 2022. (City Clerk) 22-388
1. Recommendation: Receive and file the Public Record for September 8 - September 15, 2022.
Attachments The Public Record
ROGC Request for Travel Authorization. (Mayor)
22-391
2. Recommendation: Authorize travel, accept travel payments to the City of San José, and designate Mayor Sam Liccardo, Clay Garner, Chief Innovation Officer of MOTI, and Deputy City Manager Rob Lloyd as the City
representatives to attend the CityLab 2022 conference in Amsterdam, the Netherlands, from October 7, 2022 to October 11, 2022.
Attachments Memorandum from Mayor
City Council Appointment for Vision Zero Task Force. (Mayor and Peralez)
ROGC
22-396
3. Recommendation: 1. Appoint Councilmember Foley as Chair of the City’s Vision Zero Task Force.
2. Appoint Councilmember Peralez as Vice Chair of the City’s Vision Zero Task Force.
Attachments Memorandum from Mayor and Peralez
City of San José Page 3 Printed on 9/21/2022
Joint Meeting for the Rules and September 21, 2022
Open Government Committee and
Committee of the Whole
Agenda
Approval of the City Hall Lighting Display for Ovarian Cancer Awareness Month Sponsored by Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis)
ROGC
22-395
4. Recommendation: 1. Approve the City Hall Lighting Display for Ovarian Cancer Awareness Month to be recognized by the City Council on Tuesday, September 27, 2022, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the September 27, 2022, Council Agenda for action.
Attachments Memorandum from Davis
Approval of Noble Elementary School Fall Festival and District 4 Pumpkin Giveaway Sponsored by Council District 4 as a City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Cohen)
ROGC
22-397
5. Recommendation: 1. Approve the Noble Elementary School Fall Festival scheduled on Friday, October 21, 2022 as a City Council-sponsored Special Event and approve the expenditure of funds.
2. Approve the District 4 Pumpkin Giveaway scheduled on Wednesday, October 26, 2022 as a City Council-sponsored Special Event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses or community groups to support the event.
4. Place the item on the September 27, 2022 Council Agenda for action.
Attachments Memorandum from Cohen
City of San José Page 4 Printed on 9/21/2022
Joint Meeting for the Rules and September 21, 2022
Open Government Committee and
Committee of the Whole
Agenda
Update to the August - December 2022 Neighborhood Services and Education Committee Work Plan. (City Manager)
ROGC
22-402
6. Recommendation: Approve an amendment to the August - December 2022 Neighborhood Services and Education Committee Work Plan to drop the following item from the October 13, 2022 meeting:
Parks Deficiencies and Needs Mapping Status Report.
Purpose: Provide a status report on park deficiencies and needs mapping based on criteria including 10-minute walk distance, population density, and health indicators.
(Parks, Recreation and Neighborhood Services)
Attachments Memorandum
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
City of San José Page 5 Printed on 9/21/2022