ARTS COMMISSION
FY 2022-2023 Work Plan
Objectives Actions Timeframe
1. Monitor and advise on City’s funding for arts
and culture through the Office of Cultural
Affairs (OCA)
- Review budget resources for public programs. - Fall 2022 and Spring 2023 - Make recommendations for annual allocation of funds for arts and culture.
- Spring 2023
- Advise on the allocation and use of City’s Transient Occupancy Tax funding.
- Advise on funding for Public Art Program.
- Spring 2023
- August 2022 and Spring
2023
2. Monitor progress on implementation of Cultural
Connection Cultural Plan
- Receive reports, provide input and as needed, take action on recommended items for implementation.
- Periodically throughout
3. Monitor and advise on the Cultural Funding
Portfolio: Investments in Art, Creativity and
Culture comprised of grant programs:
a. Festival, Parade & Celebration Grants
b. Take pART Grants
c. Arts Operating Grants
d. Creative Industries Incentive Funds
e. Arts and Cultural Exchange Program
f. Capitalization and Sustainability Grants
- Review and make recommendations as needed to annual grant programs’ guidelines, policies and procedures.
- Review and make recommendations for annual allocation of funds between arts grant programs.
- Approve appointments to grant review panel pools and include Commission representation on such panels.
- Review grant panel recommendations and make recommendations to Council for annual grant awards.
- Fall 2022 and ongoing
- Spring 2023
- Spring 2023
- Throughout year
4. Steward the sustainability of City-owned
cultural facilities and venues
- Receive reports and provide input about cultural facility issues. - Monitor the potential development of a Levitt Pavilion at St. James Park. - Periodically throughout
year
- Periodically throughout
year
5. Review actions of the Public Art Committee
(PAC) and provide oversight for the Public Art
Program including: approval of updates to the
Five-Year Public Art Work Plan as part of the
City’s Capital Improvement Program (CIP)
Budget, review of public art projects and
initiatives, and monitoring the Public Art
Collection Maintenance & Conservation Plan
- Receive regular reports on matters reviewed by and actions of the PAC. - Receive reports on the financial status of the Public Art Program, including reports on the City’s CIP budget relative to public art. - Review and recommend to Council inclusion of updates to the Five-Year Public Art CIP Work Plan as part of annual CIP Budget.
- Review annual Public Art Collection Maintenance & Conservation Plan. - Receive staff reports on current status of public artworks and initiatives. - Monitor public/civic meetings for public art project design. - Represent Commissioners at dedications, grand openings, and events. - Receive reports on the Breeze of Innovation Landmark
- Ongoing
- Annually: Spring 2023,
with updates as needed
- Annually: Spring 2023,
with updates as needed
- Annually
- Periodically, as needed
- Periodically
- Periodically
- Fall 2022
ARTS COMMISSION
FY 2022-2023 Work Plan
6. Provide ongoing oversight for City Exhibits
Committee
- Receive reports on City Hall Exhibits Program. - As needed, periodically or annually
7. Monitor and provide input on matters related to
City’s Special Events Program policies and
services
- Receive reports on policy development, services and initiatives. - Advise Council as needed on staff recommendations related to policy changes related to events.
- Periodically throughout
year
- Periodically throughout
year
8. Review and advise on support for the arts
industry and arts programs
- Receive ongoing reports from the OCA on programs and initiatives. - Receive report on Downtown and SoFA activation strategies. - Receive reports and take action on staff recommendations about Creative Entrepreneur Program.
- Monthly
- Periodically
- Periodically
- Receive reports on capacity-building programs offered through OCA. - Receive reports on the San Jose Creates and Connects Program. - Periodically
- Fall 2022 and Spring 2023
- Receive reports on the strategies and outcomes of “Creating Connection.”
- Periodically
9. Monitor operations of community-based
partners through Commission liaison
relationships and other forms of engagement
with City’s arts and cultural sector
- Receive presentations and reports from and about key partners including:
Team San Jose, Silicon Valley Creates, Silicon Valley Arts Coalition, SoFA Committee and others.
- Receive presentations by arts and cultural organizations on a regular basis.
- Attend arts and cultural events and related activities. - Maintain relationships with key cultural organizations through Commissioner liaison assignments with regular reports from liaisons. - Periodically throughout
the year on an ongoing
basis
10. Review actions of the Executive Committee - Receive regular reports on the matters reviewed by and actions of the Executive Committee, to include program updates and special issues. - Ongoing
11. Advise on the annual Cornerstone of the Arts
Award and annual recognition event
- Nominate and take action to identify annual awardees. - Participate in event planning activities as assigned by Chair and in the award event.
- Spring 2023
- July through September,
with event planned for
early October 2023