Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
Chappie Jones, Chair
Raul Peralez, Vice Chair
Sylvia Arenas, Member
David Cohen, Member
Dev Davis, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Toni Taber, City Clerk
Nora Frimann, City Attorney
Rachelle Blattman, City Manager's Office
Hybrid Meeting - Council Chambers and Virtually -
https://sanjoseca.zoom.us/j/83768347029
Wednesday, September 28, 2022 2:00 PM
* COVID-19 NOTICE *
Consistent with AB 361 and City of San Jose Resolution Nos. 80628, 80659 and 80685, Committee Members may be teleconferencing from remote locations.
How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
How to submit written Public Comment:
1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
City of San José Page 1 Printed on 9/28/2022
Joint Meeting for the Rules and September 28, 2022
Open Government Committee and
Committee of the Whole
Agenda
1) By phone 888 475 4499. Webinar ID: 83768347029. Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free)
2) By online https://sanjoseca.zoom.us/j/83768347029
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted.
A. City Council (City Clerk)
1. Review Final Agenda
Review October 4, 2022 Final Agenda
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
22-407
Agenda
Add Sheet
Attachments
2. Review Draft Agenda
ROGC Review October 11, 2022 Draft Agenda - Cancelled
22-408
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
B. Consent Calendar
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Joint Meeting for the Rules and September 28, 2022
Open Government Committee and
Committee of the Whole
Agenda
The Public Record for September 15 - September 22, 2022. (City Clerk)
ROGC
22-409
1. Recommendation: Receive and file the Public Record for September 15 - September 22, 2022.
Attachments The Public Record
ROGC Request to Travel. (Jones)
22-410
2. Recommendation: Authorize travel for Vice Mayor Jones to Washington, DC on September 28 - 30, 2022 for the 51st Annual Legislative Conference hosted by the Congressional Black Caucus Foundation.
Attachments Memorandum from Jones
ROGC Request for Travel for Mayor’s Office Staff. (Mayor) 22-411
3. Recommendation: Authorize travel, accept travel payments to the City of San José, and designate Mayor’s Office staff, Sheyla Tupua, as the City representative to attend the Mayor’s Education Policy Advisors (EPAN) Annual Meeting and Postsecondary Success Summit in Washington, DC from October 10-14, 2022.
Attachments Memorandum from Mayor
Approval of District 5 SAP Grant for University Preparatory Academy. (Carrasco)
ROGC
22-412
4. Recommendation: Forward a recommendation to the City Council to approve a $1,000 SAP grant from Council District 5 to support University Preparatory Academy's Latino/a Club.
Attachments Memorandum from Carrasco
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Joint Meeting for the Rules and September 28, 2022
Open Government Committee and
Committee of the Whole
Agenda
Approval of the Domestic Violence Awareness Walk & Light Up City Hall and Philippines Flag Raising Events Sponsored by Council District 5 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Event. (Carrasco) ROGC
22-413
5. Recommendation: 1. Approve the Domestic Violence Awareness Walk & Light Up City Hall event scheduled on October 7, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve the Philippines Flag Raising event scheduled on October 14, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses or community groups to support the events.
4. Place the item on the October 4, 2022 Council Agenda for action.
Attachments Memorandum from Carrasco
Approval of Hacienda Dumpster Day Event Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley)
ROGC
22-414
6. Recommendation: 1. Approve the Hacienda Dumpster Day Event scheduled on October 29, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the October 4, 2022 Council Agenda for action.
Attachments Memorandum from Foley
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals City of San José Page 4 Printed on 9/28/2022
Joint Meeting for the Rules and September 28, 2022
Open Government Committee and
Committee of the Whole
Agenda
Actions Related to RVs in the City of San José. (Jones, Foley, Jimenez, and Mahan)
ROGC
22-415
1. Recommendation: 1. Direct administration to explore cost and strategy required to conduct a comprehensive count and inquiry of RVs throughout the City of San José to gain a deeper understanding of factors such as location, demographic information, whether the RVs are operable versus inoperable, and the goals of individuals dwelling in RVs.
2. Based on findings, identify level and type of services and funding needed to assist individuals living in RVs to establish their desired stability in a location safe and appropriate for their RV or other appropriate housing option.
3. Leverage existing efforts to identify locations for emergency interim housing or other uses to support unhoused people by considering these locations as potential RV safe parking sites and explore other options for RV safe parking including expansion of faith-based organization property usage, city-owned land, and affordable housing lots that have yet to receive entitlements.
4. Direct administration to prioritize siting of RV facilities first in districts that have both (a) need as evidenced by existing RVs parked on streets, and (b) specific identified sites that have been approved by the Council office in which the site is located as suitable for an RV safe parking facility. Further priority will go to sites that meet this criteria and sites where the City has or can directly acquire site control.
5. Ensure sufficient community outreach is conducted, consistent with the council outreach policy, to inform neighbors and incorporate community feedback prior to approval of sites.
Memorandum from Jones, Foley, Jimenez, and Mahan
Memorandum from Cohen - 9/28/2022
Early Consideration Response Form - 9/28/2022
Attachments
City of San José Page 5 Printed on 9/28/2022
Joint Meeting for the Rules and September 28, 2022
Open Government Committee and
Committee of the Whole
Agenda
ROGC Housing Element. (Jimenez and Cohen)
22-416
2. Recommendation: Direct the City Manager and the City Clerk to agendize a City Council discussion regarding the Housing Element after receiving the formal letter from the California Department of Housing and Community Development (HCD). This discussion would allow the Council, in a public forum, to provide direction regarding the Site Inventory, Housing Goals and Strategies, and any other component of the Housing Element that may need to be revised in response to HCD comments to comply with state law.
Memorandum from Jimenez and Cohen
Early Consideration Response Form - 9/28/2022
Attachments
D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
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