TO: TRANSPORTATION & FROM: Erica Garaffo
ENVIRONMENT COMMITTEE Assistant to the City Manager
SUBJECT: SEE BELOW DATE: 9/22/22
Approved Date
9/26/22
SUBJECT: CITY INITIATIVES ROADMAP: RESILIENT AND SUSTAINABLE
CITY INFRASTRUCTURE AND EMERGENCY PREPAREDNESS
ENTERPRISE PRIORITY OVERVIEW REPORT
RECOMMENDATION
Accept the status report on the Resilient and Sustainable City Infrastructure and Emergency Preparedness Enterprise Priority, including a review of the initial framework and priority initiatives status of select initiatives as part of the approved City Initiatives Roadmap for 2022- 2023.
OUTCOME
Staff will provide an update on the strategy, impact and opportunities in the Resilient and Sustainable City Infrastructure and Emergency Preparedness Enterprise Priority and the Committee will provide feedback to staff on their update.
BACKGROUND
A great City has great infrastructure, the often-invisible networks of pipes, wires, roads, facilities, and spaces that connect us and enables the daily utilities that make modern life possible. Every day this infrastructure helps quietly bring us water, electricity, broadband, and takes away our sewage, garbage, and recycling.
Today our City’s infrastructure faces four simultaneous challenges.
1. We must rehabilitate our existing aging infrastructure to ensure we can continue to provide the backbone of day-to-day public services our community relies on.
2. We must grow our infrastructure to accommodate more people as we welcome an additional 400,000 to San José over the next decades.
T&E AGENDA: 10/3/22
ITEM: (d) 2
TRANSPORTATION & ENVIRONMENT COMMITTEE
September 26, 2022
Subject: City Initiatives Roadmap: Resilient and Sustainable City Infrastructure and Emergency Preparedness Enterprise Priority Overview Report
2 3. We must become more sustainable as the already variable California climate is being made more erratic by climate change, bringing with it deeper droughts, and necessitating a shift away from fossil fuels and toward renewables.
4. Finally, we must become more resilient and recognize that earthquakes and natural disasters are inevitable and often increasingly likely because of climate change already underway.
As a City, we have made significant investments in developing infrastructure suited for our future from our massive rebuild of the Regional Wastewater Facility to the launching of our innovative Community Energy department. But in order to meet the challenges facing our City, we must do more.
ANALYSIS
Meeting these challenges requires a fundamental shift from extractive consumption to circular reuse with resilience and sustainability built in and even going beyond sustainability to actively restoring the environment, natural resources, and productive capacity on which we depend. We believe a regenerative approach to city infrastructure is required to meet both the needs of our people (equity) and live withing the capacity of the planet (environment).
The complexity of this work and the reality of Climate Change require us to shift in three ways:
1. A change in mindset. From departmental orientation to systems thinking and from shortterm tactics to long-term future action with an understanding that past is no longer prologue, and we must seek to understand and model the likely future.
2. An expansion of focus from sustainability and mitigating our impact on future climate change to a broader embrace of adaptation and resilience; living in a world where climate change is already here.
3. Innovative and bold approaches to funding the massive capital investments for rehabilitating and advancing our critical City infrastructure.
In response to these challenges and following the direction provided in the March Budget Message, the City Manager’s Office will lead the organization’s resilience efforts to transform the City’s infrastructure with a focus on the five objectives that have the most potential for big, bold, and meaningful change.
1. Disaster Ready and Climate Smart
2. Infrastructure Resilience
3. Clean Energy Resilience
4. Water Resilience
5. Natural Environment Restoration
These five objectives are supported by eighteen initiatives that make up the newly reconstituted and merged City Enterprise Priority of Sustainable and Resilient City Infrastructure and Emergency Preparedness (Figure 1).
TRANSPORTATION & ENVIRONMENT COMMITTEE
September 26, 2022
Subject: City Initiatives Roadmap: Resilient and Sustainable City Infrastructure and Emergency Preparedness Enterprise Priority Overview Report
3 Figure 1: Sustainable and Resilient City Infrastructure and Emergency Preparedness Objectives and Workstreams for FY 2022- 2023
Disaster Ready and Climate Smart
California is facing an increasingly hotter and drier climate. We can no longer use our past experience to drive future disaster preparedness planning. Shifting our planning to a more future oriented framework means incorporating new challenges such as Sea-level rise from warming oceans with traditional disaster planning (ie. earthquakes, floods, fire, etc.). This objective also includes assisting property owners with retrofitting an estimated 1,000 “Soft Story” apartments which are at risk of collapsing in an earthquake and tend to house our most economically disadvantaged residents. Lastly, we must continue to build on the City’s Climate Smart vision to reduce Green House Gas emissions by shifting to broader electrification of City buildings and actively working to remove carbon from the atmosphere by preserving natural and working lands.
Infrastructure Resilience
In 2018, City voters passed Measure T to fund the rebuild of critical City buildings and infrastructure. Measure T has been instrumental, but we are still woefully short in rehabilitating the City’s existing aging infrastructure. Conservatively, the City has at least $1.7 billion worth of infrastructure investments that are unfunded. This number will continue to rise as the cost to replace is higher than the cost to maintain. Funding these projects will require massive capital investments and a fundamental shift in how the City pursues federal, state, and municipal funding sources to finance these projects.
TRANSPORTATION & ENVIRONMENT COMMITTEE
September 26, 2022
Subject: City Initiatives Roadmap: Resilient and Sustainable City Infrastructure and Emergency Preparedness Enterprise Priority Overview Report
4 Clean Energy Resilience
The City’s Community Energy Department is making great strides in increasing the availability of sustainable energy sources. We must continue to build on this work and expand the City’s reliance on electrification over non-renewable energy sources. This will require deploying solar and battery micro-grids as backup power generation for critical City facilities. And a shift in our building codes to promote electrification. Another important element of this objective is expanding electric vehicle charging infrastructure in places where we lack charging stations and where the private market may not naturally locate.
Water Resilience
With the increasingly erratic climate in California and in the midst of a severe drought without improvements in water supply we will face limits to housing development and equitable growth. Water resilience is vital to this effort, the water related infrastructure projects are key to our success and require immediate additional financial and technical support. The City is actively investing its own resources, bond funds, and rate payer fees in these projects AND we need additional State and Federal funding and partnerships to complete the funding plan to deliver these critical climate resilient infrastructure projects. This objective includes rebuilding the City’s Regional Wastewater facility, expanding the City’s production and use of recycled water, rehabilitating our aging storm and sewer systems, and expanding the use of Green Stormwater Infrastructure.
Natural Environment Restoration
Preserving and restoring natural open space is critical for carbon sequestration as well as providing a beautiful space for residents to enjoy living in. In our urban areas, the City aims to grow our tree canopy to counteract concrete heat islands and enrich the green-scaping of our City neighborhoods. In rural areas of the City, we are working closely with our partners at Peninsula Open Space Trust (POST) and the Open Space Authority to preserve and enhance the Coyote Valley Open Space at the southernmost boundary of San Jose.
The annual goals for each of the 18 workstreams under the five objectives are detailed in Appendix A1
.
CONCLUSION
We have a bold, feasible plan to adapt to a hotter, drier San Jose and build the sustainable and resilient infrastructure needed to live and thrive within the inevitable impacts of climate change.
Our focus is on key resilience objectives and major capital projects in the areas of drought resilience, sea level rise, microgrid development, urban forests, seismic safety, Coyote Valley open space implementations, electrification, and prioritizing the rehabilitation of aging City infrastructure. Building out the sustainable and resilient infrastructure needed to adapt to the 1 Although there remains a significant amount of future infrastructure work that is not yet funded, the funding required to implement the annual goals listed in Appendix A is in the current budget.
TRANSPORTATION & ENVIRONMENT COMMITTEE
September 26, 2022
Subject: City Initiatives Roadmap: Resilient and Sustainable City Infrastructure and Emergency Preparedness Enterprise Priority Overview Report
5 changing climate and ensure for the continued economic growth of Silicon Valley will require unprecedented capital financing. To do this work successfully requires:
1. A change in mindset. From departmental orientation to systems thinking and from shortterm tactics to long-term future action with an understanding that past is no longer prologue, and we must seek to understand and model the likely future.
2. An expansion of focus from sustainability and mitigating our impact on future climate change to a broader embrace of adaptation and resilience; living in a world where climate change is already here.
3. Innovative and bold approaches to funding the massive capital investments for rehabilitating and advancing our critical City infrastructure.
This work requires a change in thinking and dedicated resources to champion these efforts. We are beginning to form a team that can strategically move this work forward and provide the financing and technical expertise needed.
EVALUATION AND FOLLOW-UP
Staff is scheduled to present the next update to the Transportation and Environment Committee in April 2023.
CLIMATE SMART SAN JOSE
The recommendation in this memo aligns with one or more Climate Smart San José energy, water, or mobility goals.
PUBLIC OUTREACH
This memorandum will be posted on the City’s website for the October 3, 2022, Transportation and Environment Committee meeting.
COORDINATION
This memo has been coordinated with the City Attorney’s Office and City Manager’s Budget Office.
COMMISSION RECOMMENDATION/INPUT
No commission recommendation or input is associated with this action.
TRANSPORTATION & ENVIRONMENT COMMITTEE
September 26, 2022
Subject: City Initiatives Roadmap: Resilient and Sustainable City Infrastructure and Emergency Preparedness Enterprise Priority Overview Report
6 CEQA
Not a Project, File No. PP17-009, Staff Reports, Assessments, Annual Reports, and Informational Memos that involve no approvals of any City action. /s/
ERICA GARAFFO
Assistant to the City Manager
For questions, please contact Erica Garaffo, Lead Resilience Strategist, at [email protected].
TRANSPORTATION & ENVIRONMENT COMMITTEE
September 26, 2022
Subject: City Initiatives Roadmap: Resilient and Sustainable City Infrastructure and Emergency Preparedness Enterprise Priority Overview Report
7 Appendix A: City Infrastructure Objectives, Workstream Drivers and Workstream Annual Goals City
Infrastructure
Objectives
Work Stream
(Dept Director/ Driver) FY 2022-23 Annual Goal
Disaster
Ready +
Climate
Smart
Prepare the City for the
Next Disaster
Ray Riordan/ Jay McAmis
1. Update current Emergency Operations Plan and Annexes.
2. Complete After Action Review of the response and recovery from the COVID-19 pandemic.
3. Implement a Multi-Year Exercise and Training Program (MYTEP) for EOC personnel.
4. Continue to expand the CERT program.
5. Continue to work with PW and IT for the implementation and completion of the EOC.
Seismically Safe "Soft
Story" Apartments
Chris Burton/ Lisa Joiner
1. Create inventory and categorize typologies of vulnerable soft story structures in the city
2. Council approval of ordinance for mandatory soft story seismic retrofits
3. Identify funding mechanisms to assist property owners with financing of the retrofits.
Climate Smart
Decarbonization &
Mitigation
Kerrie Romanow / Julie
Benabente
1. Update the building reach code ordinance
2. Bring Climate Smart Natural and Working Lands, and
3. Zero Waste Elements to Council
Understand Sea Level Rise
Matt Cano / Mathew Nguyen
1. Gain common understanding amongst city departments and leadership regarding, conceptually, potential sea level rise and potential risks to City
Infrastructure
Resilience
Complete Funded Projects
(Measure T)
Matt Cano / Katherine
Brown
1. Complete and open new EOC and FTC
2. Award construction contracts for FS8, FS32, PD Air Support Hangar, PD Training.
3. Secure land for FS 23
4. Continue progress on remainder of projects
Address Infrastructure
Backlog + O&M
Matt Cano / Mathew Nguyen
1. Convene interdepartmental working session to level set on challenges and opportunities for infrastructure backlog, prioritize the backlogs and develop a workplan to address high priority backlogs
Seek New State/Federal
Funding & Policy
Sarah Zarate / Zane Barnes
1. Evaluate state and federal funding streams available for existing and future infrastructure needs, and work
collaboratively and creatively with City departments in resolving infrastructure funding gaps.
2. Engage local, state, and federal representatives to modify or establish policies that will enable the City to make
meaningful and measurable strides towards its infrastructure goals.
3. Success is defined by securing new funding for projects identified in the City’s Strategic Project List, and achieving policy and project alignment among key stakeholders.
1. Hire staff in PW to lead public facility microgrid effort;
TRANSPORTATION & ENVIRONMENT COMMITTEE
September 26, 2022
Subject: City Initiatives Roadmap: Resilient and Sustainable City Infrastructure and Emergency Preparedness Enterprise Priority Overview Report
8 Clean Energy
Resilience
Deploy Micro Grids for
Resilience
Matt Cano / Walter Lin
2. Develop clear strategic goals and objectives for Microgrids on city facilities
3. Begin design of microgrids on EOC/FTC, HHPZ, Roosevelt Downtown Large Project
Electrification
Lori Mitchell / Jim Caldwell
1. Case Study presented to City Council defining the benefits and risks of creating a municipal utility to serve new
development
2. Formation of municipal utility to serve new development recommended to Council
City Wide Building
Electrification
Kerrie Romanow / Julie
Benabente
1. Begin building electrification and workforce development accelerator program
2. Support submissions for at least $1M in external funding for building electrification efforts in San Jose
Electric Vehicle Charging
Infrastructure
Lori Mitchell / Zach Struyk
1. Present Financial Analysis of DCFC Hub to City Council
2. Recommend Pilot DCFC Hub to City Council
3. Complete DCFC Hub Pilot Installation
4. Conduct a thorough market research and landscape analysis in collaboration with DOT and PW
5. Form a comprehensive strategic plan and implementation framework in collaboration with DOT and PW
Water
Resilience
Rebuild Regional
Wastewater Facility
Kerrie Romanow / Mariana
Chavez
1. Achieving substantial construction completion for 3 major projects by end of FY2022-23:
a. Advanced Facility Control and Meter Replacement
Phase 1 (Jul. 2022)
b. Blower Improvements (Dec. 2022)
c. Advanced Facility Control and Meter Replacement
Phase 2 (Mar. 2023)
2. Consider awarding $69.6M for future projects in FY 2022- 23:
a. Fire Life Safety Upgrades ($2.9M)
b. HVAC Improvements ($13.3M)
c. Yard Piping Improvements Phase 2 ($10.8M)
d. Facility-Wide Water Systems Improvement
($42.6M)
3. Finalize a comprehensive flood protection strategy for the RWF to address both riverine and coastal flooding. The
pending scope and timing for completion of the USACE
Shoreline Levy (reaches 4 and 5) is a significant component of this strategy and the decision on how to incorporate this element will require coordination and commitments from
other local agencies, such as Santa Clara Valley Water and USACE. This effort will be supported by PW.
Create New Water Supply
Opportunities
Kerrie Romanow / Jeff
Provenzano
1. Lead recruitment of FUSE Fellow and Principal Engineer
2. Begin water supply strategy efforts
3. Explore funding strategies to increase recycled water usage Sustainable Sewers -
Sanitary & Storm
Matt Cano / Mathew Nguyen
1. Finalize equity analysis on funding prioritization for cast iron sewer pipe replacement
1. Facilitate interdepartmental cooperation regarding progress on meeting consent decree requirements
TRANSPORTATION & ENVIRONMENT COMMITTEE
September 26, 2022
Subject: City Initiatives Roadmap: Resilient and Sustainable City Infrastructure and Emergency Preparedness Enterprise Priority Overview Report
9 Green Infrastructure
(Stormwater)
Matt Cano / Mathew Nguyen
2. Identify sufficient projects to meet consent decree goals
3. Coordinate with Budget Office and partner department to identify sufficient budget to meet consent decree goals Natural
Environment
Restoration
Restore the Urban Tree
Canopy
John Ristow / Rick Scott
1. Hire newly budgeted staff to increase program capacity
2. Develop an efficient tree planting and maintenance program to plant up to 2000 trees and maintain 1/12th of the cityowned inventory annually
3. Establish Community Forest Advisory Committee (CFAC) to guide urban forestry improvements
Protect Coyote Valley
Open Space
Chris Burton / Michael
Brilliot
1. Monterey Coyote Corridor Study
a. Retain consultant team
b. Complete Existing Conditions/baseline analysis
c. Complete first Community Workshop
2. Align City with County Agricultural Zoning
a. Complete Assessment of County’s proposed AG
zoning update and where the City should consider
amending its AG zoning for to achieve alignment.