TO: NEIGHBORHOOD SERVICES FROM: Jon Cicirelli
AND EDUCATION COMMITTEE
SUBJECT: SEE BELOW DATE: September 26, 2022
Approved Date
10/4/22
SUBJECT: SENIOR COMMISSION AND PARKS AND RECREATION
COMMISSION WORK PLANS
RECOMMENDATION
1. Accept and approve the Parks and Recreation Commission and Senior Citizens Commission 2022-2023 Work Plans.
OUTCOME
The Neighborhood Services and Education Committee and public are aware of each commission’s annual work plan of activities.
BACKGROUND
The Neighborhood Services and Education Committee has been designated to receive the submission of annual work plans for the Neighborhoods Commission, Parks and Recreation Commission and the Senior Citizens (Senior) Commission. The Parks, Recreation and Neighborhood Services Department (Department) is responsible for staffing these commissions, and is responsible for submitting the annual 2022−2023 work plans developed by each commission for City Council consideration.
The 2022−2023 annual Work Plans are submitted in accordance with the commissions’ duties per the Municipal Code (see Summary of Commissions’ Duties in Attachment 1):
A. 2022–2023 Parks and Recreation Commission Work Plan (Attachment 2); and B. 2022−2023 Senior Citizens Commission Work Plan (Attachment 3).
NSE AGENDA: 10/13/22
ITEM: (c) 1
Neighborhood Services and Education Committee
9/26/22
Subject: Senior Commission and Parks and Recreation Commission Work Plans
ANALYSIS
The work plans align with the duties of each commission as stated in the Municipal Code. The overarching duty of each commission is to make such recommendations to the City Council as the commissions may find necessary and desirable, to carry out the purposes for which the commissions are established.
CONCLUSION
The Neighborhood Services and Education Committee is designated to be the committee responsible for receiving and reviewing the annual work plans for the Parks and Recreation Commission and the Senior Citizens Commission. The work plans align with the duties of each commission as stated in the Municipal Code Chapter 2.08.
EVALUATION AND FOLLOW-UP
Staff will return to the Neighborhood Services and Education Committee in Fall 2023 for the next annual submission of the commissions’ work plans.
CLIMATE SMART SAN JOSE
The recommendation in this memorandum has no effect on Climate Smart San José energy, water, or mobility goals.
PUBLIC OUTREACH
The memorandum will be posted on the City’s website for the Neighborhood Services and Education Committee meeting on October 13, 2022.
COORDINATION
This memorandum has been coordinated with the City Attorney’s Office.
Neighborhood Services and Education Committee
9/26/22
Subject: Senior Commission and Parks and Recreation Commission Work Plans
COMMISSION RECOMMENDATION/INPUT
The Senior Citizens Commission unanimously approved their 2022-2023 Work Plan on July 11, 2022, at their annual retreat.
The Parks and Recreation Commission approved their 2022-2023 Work Plan at their September 7, 2022, meeting.
CEQA
Not a Project, Public Project Number PP17-010, Administrative Activities resulting in no changes to the physical environment.
/s/
JON CICIRELLI
Director of Parks, Recreation
and Neighborhood Services
For questions, please contact David DeLong, Division Manager, at (408) 535-3573.
Attachment 1: Summary of Commissions’ Duties
Attachment 2: 2022-2023 Parks and Recreation Commission Work Plan Attachment 3: 2022-2023 Senior Citizens Commission Work Plan Neighborhood Services and Education Committee
9/26/22
Subject: Senior Commission and Parks and Recreation Commission Work Plans
Attachment 1
Summary of Commissions’ Duties
Parks and Recreation Commission
Municipal Code 2.08.3820
Senior Citizens’ Commission
Municipal Code 2.08.4220
A. Study, review, evaluate and make
recommendations to the council, city manager,
[Director of Parks, Recreation and
Neighborhood Services,] and other department
heads respecting existing and/or proposed parks,
recreation, and community services, facilities
and programs; their use and operation; the
extent and nature of the services to be rendered
to the public; the financing of parks, recreation,
and community service facilities and their
operations and services; and other matters
respecting the city's parks, recreation and
community services system.
A. Study, review, evaluate and make
recommendations to the Council related
to all matters affecting elderly people in
the city, including without being
limited thereto, health, education,
employment, housing, transportation
and recreation.
B. Make such studies and submit to the
Council such reports or
recommendations respecting matters
affecting elderly people as the council
may from time to time request.
Attachment 2
Parks and Recreation FY 2022-2023 Commission Work Plan
Objective for
FY 2022-23
Actions Timeframe
• Review, provide staff
feedback, and advise the City
Council on Park and
Recreation items related to
existing and/or proposed
parks, recreation, and
community services,
facilities and programs
related to their use and
operation.
• Review, provide staff
feedback, and advise the City
Council on Park and
Recreation items related to
existing and/or proposed
• Capital Development Projects
• Park Master Plans
• Park Naming
• Turn-Key Parks
• Park Development Impact Fee Study Session
• Annual BeautifySJ – Neighborhood Blight Reduction Report • Columbus Park Renovation and Renaming
• Park Ranger Program Annual Report
• Community Garden Program Overview and Update
• Bringing Everyone’s Strengths Together Status Report
• Age-Friendly City Initiative Update
• Spartan Keyes Park Naming
• Children and Youth Services Master Plan Update
• Capital Budget Update / Measure P Audit Results / Park Trust Fund Report
• City-Wide Sustainable Park Maintenance Report
• Annual Community Impact Report
• Mayor's Gang Prevention Task Force 2025 Strategic Plan Update • Family Camp Status Report
• Report Back on Food and Clothing Distribution in Parks Pilot • PRNS Volunteer Management Programs Annual Report
• Public Life Annual Report
• 2023 Summer Program Update
• ActivateSJ Annual Report
• Bassett and North San Pedro Streets Park Naming
• Comm. Hill Hillsdale Staircase Master Plan & Park Naming As Needed
As Needed
As Needed
As Needed
September 2022
October 2022
October 2022
October 2022
November 2022
November 2022
November 2022
November 2022
November 2022
December 2022
December 2022
February 2023
February 2023
March 2023
March 2023
April 2023
April 2023
April 2023
May 2023
TBD
TBD
TBD
TBD
TBD
Neighborhood Services and Education Committee
9/26/22
Subject: Senior Commission and Parks and Recreation Commission Work Plans
Objective for
FY 2022-23
Actions Timeframe
parks, recreation, and
community services,
facilities and programs
related to their use and
operation.
• Definition of Parkland
Objective for
FY 2022-23
Actions Timeframe
• Review, provide staff
feedback and advise the City
Council on items related to
the financing of parks,
recreation, and community
service facilities and their
operations and services.
• Budget Updates
• American Rescue Plan (ARP) Spending Plan Update on Child Care • Parks Funding Initiative Status Verbal Report
As Needed
June 2023
As Needed
• Review, provide staff
feedback and advise the City
Council on items related to
other matters respecting the
city's parks, recreation, and
community services system.
• Legislative Updates
• PRNS Operational Plans
• PRNS Policy Items
As Needed
As Needed
As Needed
Neighborhood Services and Education Committee
9/26/22
Subject: Senior Commission and Parks and Recreation Commission Work Plans
Objective for
FY 2022-23
Actions Timeframe
• Select and designate
members of the commission
to act as the commission’s
representatives to various
work groups and/or steering
committee.
• Upon request of staff, commissioners may act as liaisons to, or members of, assigned work groups and/or steering committees on an as needed basis.
As Needed
Attachment 3
Senior Citizens FY 2022-2023 Commission Work Plan
Age-Friendly
Domain
Objective for FY
2022-23
Actions Timeframe
Civic
Participation
and
Employment
Make
recommendations
that increase older
adults’ ability to
seek employment
or volunteer
opportunities.
• Increase Senior Commissioner online presence PRNS Website to include Commissioner biography and picture; provide PRNS approve flier for outreach efforts to generate new commissioner interest and encourage target population interaction.
• Prepare a budget priorities list; submit to CD9 for budget funding consideration.
• Commissioner presence at PRNS hosted VIVA Calle events and other outreach opportunities to increase older adult program awareness and to collect data on trending older adult needs • Monitor California Senior Legislature reports that contain issues for older adults that would benefit from Commission input and support.
FY 22/23
3/30/2023
Ongoing
Ongoing
Communication
and
Information
Communication
and
Information
(cont.)
Make
recommendations
that increase
digital-inclusion
access for older
adults and raise
awareness of
older-adult issues
in San José.
Make
recommendations
that increase
digital inclusion
access for older
adults and raise
• Reach out to Community Center’s Senior Programs and/or their Advisory Groups to gauge community needs for advocacy.
• Initiate discussions with City partners to continue Digital Inclusion programming efforts and offer digital services and trainings without pause for all older adults and marginalized residents. Recommend ongoing support for those older adults currently enrolled in program to continue to receive ongoing training and support.
• Monitor Covid conditions to determine level of participation of in-person meetings, activities and Community Center visits utilizing past Commissioner, a continued partner in medical profession based on data provided from SCCO tracking reports. 6/30/2023
Ongoing
Ongoing
Neighborhood Services and Education Committee
9/26/22
Subject: Senior Commission and Parks and Recreation Commission Work Plans
Age-Friendly
Domain
Objective for FY
2022-23
Actions Timeframe
awareness of
older adult issues
in San José
Housing Provide
recommendations
and feedback on
potential housing
issues and
solutions.
• Continue extended version of Housing Ad-hoc Committee to study offline and seek partner agencies and City Departments to gain knowledge for a recommendation to Mayor & Council to consider for improvement.
• Invite various partner agencies (such as AARP, Sourcewise) to monthly Senior Commission Meetings.
5/30/2023
6/30/2023
Respect and
Social Inclusion
/ Social
Participation
Advocate for
programming that
demonstrates
opportunities for
increased
community
participation
among older
adults.
• Continue at monthly Senior Commission Meetings to showcase of each Council District Community Center to bring awareness to programming and encourage advocacy with older adult issues.
Staff coordinates with Community Center to be highlighted. • Connect with Emma Prusch Park and identify older adult programs and services and share with Community Centers
• Utilize public events to outreach to older adults to identify social needs and make recommendations to Mayor and City Council. 4/30/2023
6/30/2023
Community
Support and
Health Services
Ensure the
community
centers are
equipped to
provide quality
programming and
• Assist in elevating messaging of various Senior Services initiated programs such as Mental Health Mobile, Tooth Mobile and SALA to Community Centers to bring awareness to older adults to participate.
Ongoing
Neighborhood Services and Education Committee
9/26/22
Subject: Senior Commission and Parks and Recreation Commission Work Plans
Age-Friendly
Domain
Objective for FY
2022-23
Actions Timeframe
services for older
adults.
Disaster
Preparedness
Ensure that older
adults in the
community have
access to
resources around
disaster
preparedness.
• Invite partner agencies to Senior Commission meetings to evaluate content to recommend to Community Centers to
provide presentations to Older Adults.
• Continue to distribute in partnership with Santa Clara County Social Services, L.I.F.E. files to all residents to help prepare for emergency or disaster. Goal: distribute 2500 L.I.F.E. files in Fiscal Year. Method: Outreach at tabling events such as Senior Safari, Viva Calle, Council District Senior Walks.
6/30/2023
Ongoing
Outdoor Spaces
and Buildings
Make
recommendations
around the AgeFriendly Initiative
features of parks
• Invite Parks Department to Monthly meetings to participate and provide input to parks design as needed.
6/30/2023