TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: October 18, 2022
SUBJECT: Retroactive Approval of Los Paseos (LPNA) Neighbor Day and Shredding Day Sponsored by Council District 10 as a City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events
Recommendation
As recommended by the Rules and Open Government Committee on October 5, 2022:
(a) Retroactively Approve the Los Paseos (LPNA) Neighbor Day scheduled on October 8, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; (b) Retroactively Approve the District 10 Shredding Day scheduled on October 7, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (c) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Mahan)
[Rules Committee referral 10/5/2022 - Item B.2]
COUNCIL AGENDA: 10/18/2022
ITEM: 2.16
FILE NO: 22 -1546
RULES COMMITTEE AGENDA: 10/05/2022
ITEM: B.2
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Matt Mahan
District 10
SUBJECT: SEE BELOW DATE: September 29, 2022
APPROVED:
SUBJECT: APPROVAL OF LPNA NEIGHBOR DAY AND SHREDDING DAY SPONSORED BY COUNCIL DISTRICT 10 AS CITY COUNCIL
SPONSORED SPECIAL EVENTS TO EXPEND CITY FUNDS AND
ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE
EVENTS
RECOMMENDATION
1. Approval of the Los Paseos (LPNA) Neighbor Day held on Saturday, October 8, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approval of the District 10 Shredding Day held on Friday, October 7, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses, or community groups to support the event.
4. Place the item on the October 18, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The District 10 Council office, is working with the Los Paseos Neighborhood Association to plan the dumpster portion of Neighbor Day on Saturday, October 8, 2022. Volunteers from these neighborhoods will be helping to direct traffic and connect with residents. The District 10 office will provide dumpsters, taking advantage of the $18,000 budgeted in the FY 2021-2022 Operating Budget for community cleanups and dumpster days throughout District 10. The event is free and open to the public.
The District 10 Council office, is partnering with Victory Outreach to plan a Shredding Day event on Friday, October 7, 2022. Volunteers from Victory Outreach will be helping to direct
HONORABLE MAYOR AND CITY COUNCIL
September 29, 2022
Subject: D10 Neighbor Day and Shredding Day Events
t
raffic and help residents. The District 10 office will provide the shredding service. The event is free and open to the public.
ANA
LYSIS
A
pproval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Mahan will report any cash or in-kind donations received for the events on his Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 10, City departments, and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
P
UBLIC OUTREACH/INTEREST
Th
e Office of the City Clerk will post the item on the City’s Website for the October 5, 2022 Rules Committee Agenda and the October 18, 2022 City Council Agenda.
CEQ
A
Not a Project, File No. PP15-077, Temporary Special Events. Not a Project, File No. PP10-069(c), City Administrative Activities. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
R
eviewed by:
T
ONI J. TABER, CMC
City Clerk
F
or questions, please contact Toni Taber, City Clerk, at (408) 535-1260.