TO: HONORABLE MAYOR FROM: Anthony Mata
AND CITY COUNCIL Jim Shannon
SUBJECT: SEE BELOW DATE: October 3, 2022
Approved Date
10/5/22
SUBJECT: 2022 BYRNE DISCRETIONARY COMMUNITY PROJECT GRANT
PROGRAM FOR THE MOBILE CRISIS ASSESSMENT TEAM
RECOMMENDATION
(a) Adopt a resolution accepting the Bureau of Justice 2022 Byrne Discretionary Community Project Grant for the Mobile Crisis Assessment Team in the amount of $1,000,000; and authorizing the City Manager to execute the Grant Agreement and execute additional amendments and all related documents, including online certifications at time of award acceptance and reimbursement requests, without further City Council action.
(b) Adopt the following 2022-2023 Appropriation Ordinance and Funding Sources Resolution Amendments in the General Fund:
(1) Establish the 2022-2023 Byrne Discretionary Community Project Grant City-Wide Expenses appropriation to the Police Department in the amount of $381,434; and (2) Increase the estimate for Revenue from Federal Government by $381,434.
OUTCOME
Approval of this recommendation provides supplemental funding for specialized field operations, crisis intervention training, equipment, and supplies to support the Mobile Crisis Assessment Team (MCAT) program, which will increase public safety and reduce recidivism among high-risk people with mental illnesses and co-occurring mental illness.
COUNCIL AGENDA: 10/18/22
FILE: 22-1526
ITEM: 2.14
HONORABLE MAYOR AND CITY COUNCIL
October 3, 2022
Subject: 2022 Byrne Discretionary Community Project Grant
BACKGROUND
San José Police Department has established a MCAT, which collaborates with the County of Santa Clara’s Behavioral Health Services to improve how police respond to individuals in mental health crisis. MCAT is part of the Department's overall efforts to reimagine safety across the community by providing alternative service and delivery models. Often, people experiencing mental health crises do not receive a mental health response. MCAT officers employ a cross- system approach, involving public and private programs to improve how police respond to individuals in a mental health crisis, moving them away from the justice system and connecting them to the appropriate care.
MCAT operates a co-response model that, for some deployments, includes the pairing of specially trained officers with licensed Santa Clara County mental health clinicians. The team responds to non-urgent follow up requests, and when appropriate and safe, to in-progress calls for community members experiencing a mental health crisis. This team was originally staffed with two sergeants and five police officers. For the first time, the 2022-2023 Adopted Operating Budget allocated ongoing resources for this program that includes the ongoing funding of four permanent officers, which will allow the Department to staff two teams (one sergeant and two officers per team) that are deployed on a ten-hour shift. Two teams allow for coverage seven days a week with one team covering the first half and the other the second half. While an important improvement, grant resources will provide additional operations on an overtime basis to expand the capacity of the program.
On April 11, 2022, the U.S. Department of Justice Bureau of Justice Assistance released an invitation to apply for the Byrne Discretionary Community Project Grants/ Byrne Discretionary Grants Program. San José Police Department submitted its application in May of 2022. On July 26, 2022, the application was accepted and approved in the amount of $1,000,000. The addition of these grants will supplement existing funding of the MCAT unit. This is a three-year reimbursable grant, and the Department will be responsible to ensure the expenditures are allowable as set forth under U.S. Department of Justice, Bureau of Justice Assistance guidelines.
ANALYSIS
The Department has been awarded $1,000,000 for the 2022 Byrne Discretionary Community Project Grant for the MCAT unit. The grant term is October 1, 2022 to September 30, 2025. The proposed spending plan is subject to reallocation, and/or changes over the course of the grant terms; however, the total grant amount to the City is expected to remain the same. For the Department to use these funds, approval of the proposed spending plan and related appropriation actions are required. Due to the timeline of the grant, funding will need to be appropriated over three fiscal years: 2022-2023, 2023-2024, and 2024-2025.
The following list provides information on the three-year spending plan for the 2022 Byrne Discretionary Community Project Grant.
HONORABLE MAYOR AND CITY COUNCIL
October 3, 2022
Subject: 2022 Byrne Discretionary Community Project Grant
1. $790,973 of the funds will be used for personnel costs to support overtime hours for police officers and police sergeants supporting the MCAT unit through specialized field operations when responding to calls for service involving persons experiencing a mental health crisis.
2. $134,000 of the funds will be utilized for equipment costs that include, but not limited to, unmarked utility vehicles and radios.
3. $62,100 of the funds will be utilized to provide police officers, police sergeants, and other key personnel supporting the MCAT unit with specialized training in crisis intervention and de-escalation that aligns with current best practices and techniques.
4. $12,927 of the funds will be utilized for supplies that include, but not limited to, desktop computers, printers, workstation furniture, and windbreakers for staff.
The following table illustrates a summary of the three-year spending plan by fiscal year.
Budget Category
FY: 2022-23 FY:2023-24 FY: 2024-25 Total
A. Personnel $194,407 $390,327 $206,239 $790,973
B. Equipment $134,000 $0 $0 $134,000
C. Other Costs $40,100 $11,000 $11,000 $62,100
D. Supplies $12,927 $0 $0 $12,927
Total City Appropriation
by Fiscal Year
$381,434 $401,327 $217,239 $1,000,000
CONCLUSION
The grant award provides critical supplemental funding to further the Department’s mission to promote public safety and continue to support and strengthen resources for the MCAT.
EVALUATION AND FOLLOW-UP
This memorandum will not require any staff follow up.
CLIMATE SMART SAN JOSE
The recommendation in this memorandum has no effect on Climate Smart San José energy, water, or mobility goals.
HONORABLE MAYOR AND CITY COUNCIL
October 3, 2022
Subject: 2022 Byrne Discretionary Community Project Grant
PUBLIC OUTREACH
This memorandum will be posted on the City Council Agenda website for the October 18, 2022, City Council meeting.
COORDINATION
This memorandum has been coordinated with the Office of the City Attorney.
COMMISSION RECOMMENDATION/INPUT
This memorandum does not require input from a board or commission.
COST SUMMARY/IMPLICATIONS
This program is being funded by the Department of Justice, Bureau of Justice Assistance. The total grant funds of $1,000,000 will be expended over three years according to the spending plan set forth in this memorandum. This memorandum recommends the appropriation of $381,434, which includes overtime costs, training, supplies, and equipment, including the use of approximately $134,000 for the purchase of two utility vehicles, as the MCAT does not currently have any dedicated vehicles. The estimated annual ongoing maintenance cost of $5,000 for the vehicles are expected to be absorbed in the Police Department’s existing non-personal/equipment base budget. There is no local match requirement for this grant.
BUDGET REFERENCE
The table below identifies the fund and appropriations recommended to be amended as part of this memorandum.
Fund
#
Appn.
#
Appn. Name Current
Appn.
Recommended
Budget
Action
2022-2023
Proposed
Budget
Page*
Last
Budget
Action
(Date, Ord.
No.)
001 R110 Revenue from
Federal
Government
7,111,452 $381,434 134 6/21/2022;
Ord. No.
80592
001 New 2022 Byrne
Discretionary
Community
Project Grant
N/A $381,434 N/A N/A
*The 2022-2023 Adopted Operating Budget was approved on June 14, 2022 and adopted on June 21, 2022 by the City Council.
HONORABLE MAYOR AND CITY COUNCIL
October 3, 2022
Subject: 2022 Byrne Discretionary Community Project Grant
CEQA
Not a Project, File No. PP17-004, Government Funding Mechanism or Fiscal Activity with no commitment to a specific project which may result in a potentially significant physical impact on the environment.
/s/
ANTHONY MATA JIM SHANNON
Chief of Police Budget Director
I hereby certify that there will be available for appropriation in the General Fund in the Fiscal Year 2022-2023 monies in excess of those heretofore appropriated wherefrom, said excess being at least $381,434.
JIM SHANNON
Budget Director
For questions, please contact Lisa Perez, Division Manager, at (408) 537-1624 or Jennifer Otani, Administrative Officer, at (408) 537-1625.