Council Policy Prioritization: Early Consideration Response Form DKƉƉƌŽǀĂů͗ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺĂƚĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ
Department Rules Date Item Department Rep. Name/Ext. Council Member Sponsorship Policy/Ordinance Subject Staff Recommendation܆ GREEN Adopt based on tradeoffs outlined on next page
܆ YELLOW ZĞĨĞƌ to Priority^ĞƚƚŝŶŐ
ŽƌƚŽƵĚŐĞƚ Process
܆ RED Recommend Council not
adopt nominated idea
܆ NEEDS CLARIFICATION OR
MORE TIME TO EVALUATE
Staff Evaluation
/ƐƚŚŝƐĂligned with City Roadmap?
܆ Yes ܆ No
/ƐƚŚŝƐĂlready underway inĂ
DepĂƌƚŵĞŶƚ work plan?
܆ Yes ܆ No
/ƐƚŚŝƐƚime Đritical orĂŶ Ğmergency?
܆ Yes ܆ No
tŝůůƚŚŝƐƌequire substantialƌĞƐŽƵƌĐĞƐ͕
staffing͕ budget͕ŽƌƐƚƌĂƚĞŐŝĐƐƵƉƉŽƌƚ?
܆ Yes ܆ No
Criterion to Determine Scale of Project ComplexityProject complexity is determined by scoring the project in each of the 3 criterions below and then summing the score. a. Low Complexity is a sum of 6 or less.
b. Medium Complexity is a sum of 7 – 9.
c. High Complexity is a sum of 10 or greater.
Total Score =
Scoring Criterion
Low Complexity Medium Complexity High Complexity
Estimated Duration 6 – 9 months ܆ =1 9 - 18 months ܆ =2 More than 18 months ܆ =3 Organizational Complexity(Internal)
Can Easily be Absorbed into Existing Work Plan
܆ =1 Planned Work (Future) ܆ =2 Work Not Currently Proposed ܆ =3 Have staff with required skillset/knowledge
܆ =1 Have staff with required skillset/
requires moderate research
܆ =2 Do not have staff with required
skillsetͬrequires significant
research
3 =܆
Less than or equal 2 staff required
܆ =1 3 - 4 staff required ܆ =2 More than 5 staff required ܆ =3 (External) 1 Additional
Department
܆ =1 2 Other DepartmentƐ Involved ܆ =2 3 or more DepĂƌƚŵĞŶƚs Involved ܆ =3 DEPT.
Required ܆ Airport ܆ Auditor ܆ CMO ܆ OED/CA ܆ ESD ܆ Fire ܆ HR ܆ IT ܆ PRNS ܆ Police ܆ Retirement ܆ Attorney ܆ Clerk ܆ CMO – Budget ܆ Community Energy ܆ Finance ܆ Housing ܆ IPA ܆ Library ܆ PBCE ܆ PW ܆ DOT ܆CMOʹ ŽŵŵƵŶŝĐĂƚŝŽŶƐ ܆ DKʹ Police Department Rules Date 10/19/2022 C.2.
Anthony MataSafe Routes to School
Mayor LiccardoVice Mayor JonesCouncilmembers Cohen and Foley ✔ ✔
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9 Lee Wilcox /s/ 10/18/22
AnalysisExplain the rationale for staff recommendation, including any mitigating factors that need to be considered (recent legislative action, significant work plan changes, etc.). Please address the following as well. GREEN LIGHT: The Administration can implement this Nominated Idea under its current work plan. Item should be sent to Council to add to Department work plan. ;ϭͿ,ŽǁǁŝůůƚŚĞ/ĚĞĂďĞĂƉƉƌŽĂĐŚĞĚ͍;ϮͿ If adopted͕ what isŝƚƐ impactĂŶĚͬŽƌtradeoff toƚŚĞ City Roadmap or ƚŽĂDepĂƌtŵĞŶƚ work plan͕ ŝŶĐůƵĚŝŶŐƐƚƌĂƚĞŐŝĐƐƵƉƉŽƌƚ? ;ϯͿWhat is the minimum viable scope to moveƚŚĞ/ĚĞĂ forward and reduceŝƚƐ complexity? YELLOW LIGHT: The Administration recommends Council send this Nominated Idea to the Priority Setting Process due to (describe cost implications, workload impacts, or other factors). RED LIGHT: The Administration recommends Council not adopt this Nominated Idea due to (describe reason implementation would be difficult if not impossible – conflict with other laws, etc.).
Item 1.a. Staff will bring forward to the Vision Zero Task Force a request to incorporate (1) safe routes to school and (2) safety near school sites into the Work Plan at the next Task Force meeting in November. The Work Plan is expected to be set at the March 2023 meeting. Item 1.b. Staff will consider options to accelerate filling vacancies for currently budgeted school crossing guard positions. This may be through hiring incentives or innovative outreach and hiring practices. Any allocation of budget resources for this item will be evaluated through the budget process, in the context of the City’s overall fiscal condition and other Departmental program needs. Staff will engage school communities in an effort to find applicants for currently vacant school crossing guard positions. This may include emails, flyers, or other alternative solutions. (See Below for Additional Information)
Item 1.c. (from the Department of Transportation) Developing, collecting, and analyzing quantitative and qualitative metrics cannot be accomplished within DOT's current workload and staffing. As discussed in the preparation of this memorandum, this would entail engaging school communities in discussions around school traffic safety. This recommendation would require additional resources. Item 1.e.Part 2. (regarding cost analysis for speed bumps) DOT cannot complete this analysis within the current workload and staffing. This recommendation would require additional resources. Item 2. As part of the 2022-2023 Mid-Year Budget Review, the Administration will evaluate the extent to which one-time budgetary adjustments in 2022-2023 could be brought forward to meaningfully advance the work in the current fiscal year. However, the allocation of any ongoing resources -- including staffing -- would need City Council direction as part of the 2023-2024 Proposed Budget development process. Any potential budget actions in 2022-2023 and in 2023-2024 related to Items 1b., 1c. and 1e. Part 2, would need to be evaluated in the context of the City's overall fiscal condition, as well as other Departmental program needs and City Council direction.
Analysis (Continued)
GREEN LIGHT - Continued from Above Item 1.c. (from the Police Department) PD staff is able to produce a qualitative heat map of vehicle collisions, overlayed with schools throughout the City. This will provide an illustrated analysis of vehicle collisions Citywide. Police Department staff is also able to provide a quantitative listing of vehicle collisions by beat, district, division, and City Council district. However, for a listing of vehicle collisions for a particular school, staff is limited. The functionality of the Versadex system will require individual analysis for each school in question. Therefore, only a few schools would be analyzed in this manner. In either analysis above, staff is able to restrict the results to school hours. Item 1.d. Staff will identify potential grant opportunities and pursue grants that may be competitive. However, depending on the type of grant, doing so may impact staff’s ability to focus on other grant pursuits that are on higher speed/volume roadways. Item 1.e.Part 1 (regarding streamlined processes for speed bumps) Staff will bring forward the requested information. It is anticipated this will include policy considerations involving modifications to the current Traffic Calming policy. Item 1.f. Staff will provide regular updates to City Council via the bi-annual Vision Zero reports to the Transportation and Environment Committee. Item 3. Staff will evaluate options for increasing traffic enforcement at schools through the Patrol Division and Traffic Enforcement Unit. Any allocation of budget resources necessary for this item will be evaluated through the budget process, in the context of the City’s overall fiscal condition and other Departmental program needs. Staff will evaluate options for increasing education of traffic regulations at schools. For example, the School Safety Unit, in collaboration with the Crime Prevention Unit, could create a flyer for distribution through school networks emphasizing traffic regulations around schools and good driving etiquette. Schools may also engage their student bodies in education and traffic calming campaigns.