TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: November 1, 2022
SUBJECT: Approval of San José State University Homecoming Football Game Tower and Rotunda Lighting Sponsored by Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on 10/26/2022:
(a) Approve the San José State University Homecoming Football Game Tower and Rotunda Lighting event scheduled from October 29, 2022 to November 4, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Peralez)
[Rules Committee referral 10/26/2022 - Item B.1]
COUNCIL AGENDA: 11/1/2022
ITEM: 2.11
FILE NO: 22-1633
RULES COMMITTEE AGENDA: 10/26/2022
ITEM: B.1
TO: CITY COUNCIL FROM: Councilmember Raul Peralez
SUBJECT: SEE BELOW DATE: October 19, 2022
____________________________________________________________ Approved by: Date: 10.19.22
____________________________________________________________ SUBJECT: APPROV AL OF THE SAN JOSE STATE UNIVERSITY
HOMECOMING FOOTBALL GAME TOWER
AND ROTUNDA LIGHTING
SPONSORED BY COUNCIL DISTRICT 3 AS A CITY COUNCIL SPONSORED
SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF
MATERIALS AND SERVICES FOR
THE EVENT
RECOMMENDATION
1. Approve the San José State University Homecoming Football Game Tower and Rotunda Lighting event scheduled on October 29- November 4, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the November 1, 2021 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds. City Council Policy 7-14, City Hall Event Lighting Policy, Sections B.1 and C.1 allows Rotunda and Tower lighting in conjunction with proclamations for official actions or ceremonial items as approved by City Council.
The San José State University Homecoming Football Game Tower and Rotunda Lighting began on October 29th and was lit until November 4, 2022. On Saturday, October 29, 2022,
HONORABLE MAYOR AND CITY COUNCIL
October 19, 2022
Subject: San José State University Homecoming Football Game Tower and Rotunda Lighting
SJSU celebrated the end of its Homecoming Week at the SJSU football game and brought together students, faculty, staff and community members in celebration of Spartan Pride. The event was free and open to the public.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Raul Peralez will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 3, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the October 26, 2022 Rules Committee Agenda and the November 1, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities.
Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.