TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: November 8, 2022
SUBJECT: Retroactive Approval of Movie Night and Jazz Concert Sponsored by Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Events
Recommendation
As recommended by the Rules and Open Government Committee on November 2, 2022:
(a) Retroactively approve the Movie Nights and Jazz Concerts at Cahill Park, the Municipal Rose Garden, and Rosemary Gardens Park scheduled on July 23, 2022, August 6, 2022, August 13, 2022, August 27, 2022 and October 1, 2022, as City Council sponsored Special Events and approve the expenditure of funds; and
(b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Davis)
[Rules Committee referral 11/2/2022 - Item B.1]
COUNCIL AGENDA: 11/8/2022
ITEM: 2.12
FILE NO: 22-1675
RULES COMMITTEE AGENDA: 11/02/2022
ITEM: B.1
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Dev Davis
District 6
SUBJECT: SEE BELOW DATE: 10/18/2022
APPROVED:
S
UBJECT: RETROACTIVE APPROVAL OF MOVIE NIGHT AND JAZZ CONCERT EVENTS SPONSORED BY COUNCIL DISTRICT 6 AS CITY COUNCIL
SPONSORED SPECIAL EVENTS TO EXPEND CITY FUNDS AND
ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE
EVENT
RECO
MMENDATION
1. R
etroactively approve Movie Nights and Jazz Concerts at Cahill Park, The Municipal Rose Garden, and Rosemary Gardens Park, that were scheduled on July 23, August 6, August 13, August 27, and October 1, 2022, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve and accept donations from various individuals, businesses or community groups that supported the events.
3. Place the item on the November 08, 2022, Council Agenda for action.
BACK
GROUND
O
n February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
M
ovie Night events were held on July 23, August 13, and August 27, 2022, at W. San Fernando Street & Wilson Avenue, 1649 Naglee Ave, and 161 Sonora Ave. Jazz Concerts were held on August 6 and October 1, 2022, at 1649 Naglee Ave. The events were sponsored by Councilmember Dev Davis. These special events were an opportunity for residents to interact with each other and attend a park in District 6. The events were free and open to the public.
HONORABLE MAYOR AND CITY COUNCIL
October 18, 2022
Subject: Movie Night
Rev 08/2021
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Dev Davis will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 6, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the November 2, 2022, Rules Committee Agenda and the November 8, 2022, City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.