Council Policy Prioritization: Early Consideration Response Form DKƉƉƌŽǀĂů͗ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺĂƚĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ
Department Rules Date Item
Department Rep. Name/Ext. Council Member Sponsorship
Policy/Ordinance Subject
Staff Recommendation
܆GREEN Adopt based on tradeoffs
outlined on next page
܆YELLOWZĞĨĞƌ to Priority^ĞƚƚŝŶŐ
ŽƌƚŽƵĚŐĞƚ Process
܆RED Recommend Council not
adopt nominated idea
܆NEEDS CLARIFICATION OR
MORE TIME TO EVALUATE
Staff Evaluation
/ƐƚŚŝƐĂligned with City Roadmap?
܆Yes܆No
/ƐƚŚŝƐĂlready underway inĂ
DepĂƌƚŵĞŶƚ work plan?
܆Yes܆No
/ƐƚŚŝƐƚime Đritical orĂŶ Ğmergency?
܆Yes܆No
tŝůůƚŚŝƐƌequire substantialƌĞƐŽƵƌĐĞƐ͕
staffing͕ budget͕ŽƌƐƚƌĂƚĞŐŝĐƐƵƉƉŽƌƚ?
܆Yes܆No
Criterion to Determine Scale of Project Complexity
Project complexity is determined by scoring the project in each of the 3 criterions below and then summing the score. a. Low Complexity is a sum of 6 or less.
b. Medium Complexity is a sum of 7 – 9.
c. High Complexity is a sum of 10 or greater.
Total Score =
Scoring Criterion
Low Complexity Medium Complexity High Complexity
Estimated Duration 6 – 9 months ܆1 9 - 18 months ܆2 More than 18 months ܆3 Organizational
Complexity
(Internal)
Can Easily be Absorbed
into Existing Work Plan
܆1 Planned Work (Future) ܆2 Work Not Currently Proposed ܆3 Have staff with required
skillset/knowledge
܆1 Have staff with required skillset/
requires moderate research
܆2 Do not have staff with required
skillsetͬrequires significant
research
܆3
Less than or equal 2
staff required
܆1 3 - 4 staff required ܆2 More than 5 staff required ܆3 (External) 1 Additional
Department
܆1 2 Other DepartmentƐ Involved ܆2 3 or more DepĂƌƚŵĞŶƚs Involved ܆3 DEPT.
Required
܆Airport܆Auditor܆CMO܆OED/CA܆ESD܆Fire܆HR܆IT܆PRNS܆Police܆Retirement ܆Attorney܆Clerk܆CMO –
Budget
܆Community
Energy܆Finance܆Housing܆IPA܆Library܆PBCE܆PW܆DOT
܆CMOʹ
ŽŵŵƵŶŝĐĂƚŝŽŶƐ
܆DKʹ
Housing Department Rules Date 11/2/22 C.1
Rachel VanderVeen
Underwriting Guidelines
Mayor Liccardo
Vice Mayor Jones
Council Member Carrasco
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✔ ✔ ✔ ✔
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✔
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6 /s/ Lee Wilcox 10/31/2022
Analysis
Explain the rationale for staff recommendation, including any mitigating factors that need to be considered (recent legislative action, significant work plan changes, etc.). Please address the following as well.
GREEN LIGHT: The Administration can implement this Nominated Idea under its current work plan. Item should be sent to Council to add to Department work plan. ;ϭͿ,ŽǁǁŝůůƚŚĞ/ĚĞĂďĞĂƉƉƌŽĂĐŚĞĚ͍;ϮͿ If adopted͕ what isŝƚƐ impactĂŶĚͬŽƌtradeoff toƚŚĞ City Roadmap or ƚŽĂDepĂƌtŵĞŶƚ work plan͕ ŝŶĐůƵĚŝŶŐƐƚƌĂƚĞŐŝĐƐƵƉƉŽƌƚ? ;ϯͿWhat is the minimum viable scope to moveƚŚĞ/ĚĞĂ forward and reduceŝƚƐ complexity? YELLOW LIGHT: The Administration recommends Council send this Nominated Idea to the Priority Setting Process due to (describe cost implications, workload impacts, or other factors).
RED LIGHT: The Administration recommends Council not adopt this Nominated Idea due to (describe reason implementation would be difficult if not impossible – conflict with other laws, etc.).
The Housing Department can include the recommendations in the Funding Underwriting Guidelines. This action will also require that the Planning Division of the Planning, Building and Code Enforcement Department coordinate closely with the Housing Department. There is no impact on the Housing Department's workload.