TO: HONORABLE MAYOR AND
CITY COUNCIL
SUBJECT: SEE BELOW
FROM: Toni J. Taber, CMC
City Clerk
DATE: November 29, 2022
SUBJECT: Approval of Free Holiday Tree Giveaway Sponsored by Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on November 16, 2022:
(a) Approve the Free Holiday Tree Giveaway scheduled on December 4, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Peralez)
[Rules Committee referral 11/16/2022 - Item B.5]
COUNCIL AGENDA: 11/29/2022
ITEM: 2.19
FILE NO: 22-1770
RULES COMMITTEE AGENDA: 11/16/2022
ITEM: B.5
TO: CITY COUNCIL FROM: Councilmember Raul Peralez
SUBJECT: SEE BELOW DATE: November 9, 2022
____________________________________________________________ Approved by: Date: 11.09.22
__________________________________________________________ SUBJECT: APPROV AL OF THE FREE HOLIDAY TREE GIVEAWAY
SPONSORED BY COUNCIL DISTRICT 3 AS A CITY COUNCIL SPONSORED
SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF
MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Approve the Free Holiday Tree Giveaway event scheduled on December 4, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the November 29, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The Free Holiday Tree Giveaway event will be held on Sunday, December 4, 2022 at the Roosevelt Community Center and will be sponsored by Councilmember Raul Peralez and various other community partners. This special event will provide families with the opportunity to register to receive a free holiday tree, participate in family friendly activities and enjoy a day of fun and community. The event is free and open to the public.
HONORABLE MAYOR AND CITY COUNCILNovember 9, 2022Subject: Free Holiday Tree GiveawayPage 2
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s priordirection regarding Council Special Events. In observance of existing fundraising disclosurerequirements, Councilmember Raul Peralez will report any cash or in-kind donationsreceived for the event on their Disclosure of Fundraising Report (DFR-1). Approval of thismemorandum will enable Council District 3, City departments and the Office of the CityClerk to proceed with the event. Any cash donations received will be processed pursuant tothe City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the November 16,2022 Rules Committee Agenda and the November 29, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting inno changes to the physical environment.Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to thephysical environment.Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanenteffect on the environment.Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities.Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:TONI J. TABER, CMCCity Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.