TO: HONORABLE MAYOR FROM: Anthony Mata
AND CITY COUNCIL Jim Shannon
SUBJECT: 2022-2023 SCHEDULE OF FEES DATE: November 7, 2022
AND CHARGES AMENDMENT
Approved Date
11/15/22
RECOMMENDATION
Adopt a resolution amending the 2022-2023 Schedule of Fees and Charges (Resolution No. 72737, as amended) to update certain Police Department Fees and Charges and make certain changes thereto, including those covered in the Attachment, and superseding Resolution No. 80571.
OUTCOME
Approval of this recommendation amends the 2022-2023 Schedule of Fees and Charges, updating certain Police Department Fees and Charges.
BACKGROUND
The 2022-2023 Proposed Fees and Charges Report, which was released on May 6, 2022 and approved by the City Council by Resolution No. 80571 on June 14, 2022, outlined the proposed fees for the majority of fees and charges accruing to the General Fund and selected fees and charges associated with other funds. Public input on fee proposals was heard by the City Council at public hearings held on Tuesday, May 17, 2022 at 1:30 p.m. and Monday, June 13, 2022 at 6:00 p.m. The proposed fees and charges were approved by the City Council with adjustments that were brought forward during the budget deliberation process through Manager’s Budget Addenda (MBA) #31
1, PRNS Fee Cost Recovery Levels and Title I School Programming Options, and MBA #402, 2022-2023 Proposed Fees & Charges Amendment, which were approved as part of the Mayor’s June Budget Message for Fiscal Year 2022-2023.
1 MBA #31: https://www.sanjoseca.gov/home/showpublisheddocument/86713/637898000765000000 2 MBA #40: 2022-2023 Proposed Fees & Charges Report Amendment COUNCIL AGENDA: 11/29/22
FILE: 22-1741
ITEM: 2.14
HONORABLE MAYOR AND CITY COUNCIL
November 7, 2022
Subject: 2022-2023 Schedule of Fees and Charges Amendment
ANALYSIS
The City Auditor’s Office and Police Department recently discovered an error in the calculation of Concealable Firearm Permit fees as part of an audit of the City’s firearm regulatory processes and policies.
3 While the City’s fees are individually reviewed each year during the development of the Proposed Fees & Charges Report, the audit process revealed that the allocation of indirect overhead costs were referencing an outdated salary source file, which resulted in the incorrect calculation of overhead costs for Concealable Firearm Permit fees; due to the error, the fees are slightly below cost recovery. Further analysis found that this same error occurred in approximately 50 Police Department permit fees. While the corrections are minor, in an effort to ensure that fees are as accurate as possible to ensure full cost recovery, the Police Department and City Manager’s Budget Office recommend amending the fees as listed in the Attachment.
The following Public Safety Fees – Category I sections – which strive to be 100% cost recovery – were found to have the error. A listing of the specific fee changes is found in the Attachment.
• Cardrooms
• Concealable Firearms
• Crime Prevention through Environmental Design
• Event Promoter Permit
• Funeral Escort
• Gaming – Non-Profit Fundraisers
• Ice Cream Vendor
• Massage Parlors
• Miscellaneous Permits
• Parade
• Pawnbroker / Secondhand Dealers
• Peddler
• Peepshow
• Periodicals Canvasser
• Pool or Billiard Room License
• Public Dance Hall
• Public Entertainment
• Sales
• Secondary Employment
• Taxicab, and
• Tow Car
3 The Firearm Regulations report is scheduled to be presented at the Public Safety, Finance & Strategic Support Committee meeting on December 15, 2022.
HONORABLE MAYOR AND CITY COUNCIL
November 7, 2022
Subject: 2022-2023 Schedule of Fees and Charges Amendment
CONCLUSION
The amendment of the 2022-2023 Schedule of Fees and Charges would address the error in the calculations.
EVALUATION AND FOLLOW-UP
This memorandum will not require any staff follow up.
CLIMATE SMART SAN JOSE
The recommendation in this memorandum has no effect on Climate Smart San José energy, water, or mobility goals
PUBLIC OUTREACH
This memorandum will be posted on the City Council Agenda website for the November 29, 2022 City Council meeting.
COORDINATION
This memorandum has been coordinated with the City Attorney’s Office and the City Auditor’s Office.
COMMISSION RECOMMENDATION/INPUT
This memorandum does not require input from a board or commission.
COST SUMMARY/IMPLICATIONS
Most of the fees recommended for revision are currently slightly below cost recovery. The difference in revenue collection associated with these recommended changes is minimal at approximately $20,000 on an annual basis. Therefore, no change is recommended to the Fees, Rates and Charges budgeted revenue estimate revenue in 2022-2023.
HONORABLE MAYOR AND CITY COUNCIL
November 7, 2022
Subject: 2022-2023 Schedule of Fees and Charges Amendment
CEQA
Not a Project, File No. PP17-004, Government Funding Mechanism or Fiscal Activity with no commitment to a specific project which may result in a potentially significant physical impact on the environment.
/s/
ANTHONY MATA JIM SHANNON
Chief of Police Budget Director
For questions, please contact Lisa Perez, Division Manager, at (408) 537-1624 or Jennifer Otani, Administrative Officer, at (408) 537-1625.
Attachment: Amendment to the 2022-2023 Adopted Fees and Charges Report San José Police Department
1 ATTACHMENT
AMENDMENT TO THE 2022-2023
ADOPTED FEES AND CHARGES REPORT
SAN JOSE POLICE DEPARTMENT
Service 2022 - 2023
Adopted Fee
2022 - 2023
Proposed Amended Fees
PUBLIC SAFETY PERMITS - CATEGORY I
Cardrooms
Work Permit Fees - Employee Transfer Fee $ 252 $ 261 Work Permit Sworn - New $ 514 $ 534 Work Permit Sworn - Renewal $ 431 $ 448 Work Permit Non-Sworn - New $ 451 $ 458 Work Permit Non-Sworn - Renewal $ 377 $ 382 Concealable Firearms
Dealer Renewal $ 353 $ 367 Change of Location $ 353 $ 367 Dealer Initial Application $ 786 $ 819 Crime Prevention Through Environmental
Design $ 178 $ 186 Event Promoter Permit $ 1,633 $ 1,702 Funeral Escort
Operator Permit - Initial $ 326 $ 336 Operator Permit - Renewal $ 139 $ 144 Vehicle Inspection Permit $ 116 $ 120 Gaming - Non-Profit Fundraisers $ 326 $ 336 Ice Cream Vendor
Ice Cream Business - New $ 217 $ 224 Ice Cream Business - Renewal $ 217 $ 224 Ice Cream Employee - New $ 279 $ 288 Ice Cream Employee - Renewal $ 279 $ 288 Ice Cream Truck Inspection $ 60 $ 62 Massage Parlors
Massage Business $ 2,371 $ 2,368 Massage Renew $ 927 $ 995 Massage Reinspection $ 279 $ 288 Ownership/Management - New $ 457 $ 472 Ownership/Management - Renewal $ 411 $ 423 Misc Permits
License/Permit Transfer $ 41 $ 42 Media Production Permit $ 466 $ 480 Replace ID Cards, Permits, Licenses $ 41 $ 42 One-Day Liquor $ 361 $ 373 Parade $ 217 $ 224 Pawnbroker/Secondhand Dealers
2 Pawnbroker License - New $ 597 $ 616 Pawnbroker License - Renewal $ 597 $ 616 Secondhand Dealers - incl Jewelry $ 597 $ 616 Peddler
Peddler - Issuer ID Card $ 41 $ 42 Peepshow
Application Fee $ 222 $ 228 Periodicals Canvasser $ 74 $ 76 Pool or Billiard Room License $ 466 $ 480 Public Dance Hall
New Permit - Class A&C $ 492 $ 509 New/Renewal - Class B $ 186 $ 192 Renewal - Class A&C $ 399 $ 413 Public Entertainment
Business - New $ 1,860 $ 1,941 Business - Renewal $ 1,019 $ 1,063 Identification Card $ 41 $ 42 Management License - Change of Venue $ 214 $ 223 Management License - New $ 965 $ 1,007 Management License - Renewal $ 542 $ 565 Ownership License - New $ 965 $ 1,007 Ownership License - Renewal $ 542 $ 565 Sales
Closing Out - 30 day renewal $ 93 $ 96 Closing Out - 60 day renewal $ 93 $ 96 Secondary Employment
Employer - New $ 262 $ 271 Employer - Renewal $ 262 $ 271 Event lasting 5 days or less $ 262 $ 271 Taxicab
Restricted Owner's License $ 2,011 $ 2,073 Taxi Company - New $ 7,520 $ 7,749 Taxi Company - Renewal $ 504 $ 520 Taxi Driver's Permit - New $ 676 $ 697 Taxi Driver's Permit - Renewal $ 387 $ 399 Taxi Driver's Permit - Retest $ 318 $ 327 Taxicab Vehicle Inspection $ 233 $ 240 Taxicab Vehicle Reinspection $ 233 $ 240 Tow Car
Private Property Tow $ 364 $ 375 Private Property Tow Reinspection $ 364 $ 375 Tow Car Business - New $ 326 $ 336 Tow Car Business - Renewal $ 326 $ 336 Tow Car Driver - New $ 248 $ 255 Tow Car Driver - Renewal $ 248 $ 255