RULES COMMITTEE AGENDA: 11/30/2022
ITEM: B.3
TO: CITY COUNCIL FROM: Councilmember Raul Peralez
SUBJECT: SEE BELOW DATE: November 21, 2022
____________________________________________________________ Approved by: Date: 11.21.22
__________________________________________________________ SUBJECT: RETROACTIVE APPROVAL OF THE DISTRICT 3 COMMUNITY CHAT SPONSORED BY COUNCIL DISTRICT 3 AS A CITY COUNCIL
SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT
DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactively approve the District 3 Community Chat that was scheduled on December 5, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the December 6, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The District 3 Community Chat was held on December 5, 2022 at the Corinthian Ballroom and was sponsored by Councilmember Raul Peralez. This special event brought together members of the community to hear District 3 updates, share any questions or concerns about
HONORABLE MAYOR AND CITY COUNCIL
November 21, 2022
Subject: District 3 Community Chat
their neighborhoods and to meet with the incoming District 3 Councilmember. The event was free and open to the public.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Raul Peralez will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 3, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the November 30, 2022 Rules Committee Agenda and the December 6, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.