RULES COMMITTEE AGENDA: 11/30/2022
ITEM: B.4
TO: CITY COUNCIL FROM: Councilmember Raul Peralez
Councilmember Pam Foley
SUBJECT: SEE BELOW DATE: November 20, 2022
____________________________________________________________ Approved by: Date: 11.20.22
__________________________________________________________ SUBJECT: RETROACTIVE APPROVAL OF THE WORLD AIDS DAY FLAG
RAISING AND TOWER AND ROTUNDA LIGHTING SPONSORED BY
COUNCIL DISTRICT 3 AS A CITY COUNCIL SPONSORED SPECIAL EVENT
TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND
SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactively approve the World AIDS Day Flag Raising and Tower and Rotunda Lighting that was scheduled on December 1, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the December 6, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The World AIDS Day Flag Raising and Tower and Rotunda Lighting was held on December 1, 2022 in the City Hall Plaza and Rotunda and was sponsored by Councilmember Raul Peralez and Councilmember Pam Foley. This special event brought together community members to unite in the fight against HIV, show their support for people living with HIV and
HONORABLE MAYOR AND CITY COUNCIL
November 20, 2022
Subject: World AIDS Day Flag Raising
to commemorate people who have died due to HIV. The event was free and open to the public.
The display of the World AIDS Day Flag on December 1, 2022 is permitted under Council Policy 2- 1, Section C.3 - Flags Displayed in Conjunction With Official Ceremonial Items:
“Other flags may be displayed in conjunction with official actions, ceremonial items, or proclamations of the City Council.”
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Raul Peralez and Councilmember Pam Foley will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 3, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the November 30, 2022 Rules Committee Agenda and the December 6, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.