CITY COUNCIL ACTION REQUEST
Department(s):
Housing
CEQA:
Not a Project, File No.
PP17-003, Agreements/
Contracts (New or
Amended) resulting in no
physical changes to the
environment.
Coordination:
City Attorney’s Office
and City Manager’s
Budget Office.
Dept. Approval:
/s/
Jacky Morales-Ferrand
Council District(s):
Citywide
CMO Approval:
11/23/2022
SUBJECT: AMENDMENT TO THE AGREEMENT WITH HC GROUP, INCORPORATED FOR
FEDERAL, STATE AND LOCAL GRANT AND CONTRACT MANAGEMENT
RECOMMENDATION:
Approve a retroactive amendment to the Agreement with HC Group, Incorporated to September 30, 2022 and to increase the maximum total compensation by $42,260 from $449,613 to $491,873.
BASIS FOR RECOMMENDATION:
The City of San José is obligated under federal, state, and local requirements to perform a variety of highly complex grant and contract management tasks. These tasks include, but are not limited to, the management of all Integrated Disbursement and Information System functions for federal grants, providing assistance in the preparation of the Consolidated Plan, Annual Action Plan, Consolidated Annual Performance and Evaluation Reports as well as developing and managing a variety of grants awarded to community-based organizations.
Consultant will train and advise City staff on various state and federal grant requirements. To complete these tasks, the City requires the assistance from HC Group in performing this complex work. HC Group has been working with the Housing Department in the years prior and this agreement will be an extension of their current work. HC Group has the capacity and specialized knowledge to effectively and efficiently fulfill the various housing related projects that the City is required to complete.
Climate Smart San José:
The recommendation in this memorandum has no effect on Climate Smart San José energy, water or mobility goals.
Commission Recommendation/Input:
No Commission recommendation or input is associated with this action.
COST AND FUNDING SOURCE:
The table below identifies fund and appropriation proposed to fund the actions recommended as part of this memorandum.
Fund
#
Appn.
# Appn. Name Total
Appn.
Amt. for
Agreement
2022-2023
Adopted
Operating
Budget Page
Last Budget Action
(Date, Ord. No.)
441 2246
Housing Program
Development and
Monitoring
$1,780,701 $42,260 967 10/18/2022, Ord. No.
30833
FOR QUESTIONS CONTACT: Mark Gerhardt, Administrative Officer, (408) 535-8242.
COUNCIL AGENDA: 12/06/22
FILE: 22-1785
ITEM: 2.14