TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: December 6, 2022
SUBJECT: Approval of District 3 Community Chat Sponsored by Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on November 30, 2022:
(a) Approve the District 3 Community Chat scheduled on December 20, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Peralez)
[Rules Committee referral 11/30/2022 - Item B.3]
COUNCIL AGENDA: 12/6/2022
ITEM: 2.24
FILE NO: 22-1886
RULES COMMITTEE AGENDA: 11/30/2022
ITEM: B.3
TO: CITY COUNCIL FROM: Councilmember Raul Peralez
SUBJECT: SEE BELOW DATE: November 21, 2022
____________________________________________________________ Approved by: Date: 11.21.22
__________________________________________________________ SUBJECT: RETROACTIVE APPROV AL OF THE DISTRICT 3 COMMUNITY CHAT SPONSORED BY COUNCIL DISTRICT 3 AS A CITY COUNCIL
SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT
DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactively approve the District 3 Community Chat that was scheduled on December 5, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the December 6, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The District 3 Community Chat was held on December 5, 2022 at the Corinthian Ballroom and was sponsored by Councilmember Raul Peralez. This special event brought together members of the community to hear District 3 updates, share any questions or concerns about
HONORABLE MAYOR AND CITY COUNCILNovember 21, 2022Subject:District 3 Community ChatPage 2their neighborhoods and to meet with the incoming District 3 Councilmember. The event wasfree and open to the public.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s priordirection regarding Council Special Events. In observance of existing fundraising disclosurerequirements, Councilmember Raul Peralez will report any cash or in-kind donationsreceived for the event on their Disclosure of Fundraising Report (DFR-1). Approval of thismemorandum will enable Council District 3, City departments and the Office of the CityClerk to proceed with the event. Any cash donations received will be processed pursuant tothe City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the November 30,2022 Rules Committee Agenda and the December 6, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to thephysical environment.
Reviewed by:TONI J. TABER, CMCCity Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.