TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: December 6, 2022
SUBJECT: Retroactive Approval of the World AIDS Day Flag Raising and Tower and Rotunda Lighting Sponsored by Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on November 30, 2022:
(a) Retroactively approve the World AIDS Day Flag Raising and Tower and Rotunda Lighting scheduled on December 1, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and
(b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Peralez and Foley)
[Rules Committee referral 11/30/2022 - Item B.4]
COUNCIL AGENDA: 12/6/2022
ITEM: 2.25
FILE NO: 22-1890
RULES COMMITTEE AGENDA: 11/30/2022
ITEM: B.4
TO: CITY COUNCIL FROM: Councilmember Raul Peralez
Councilmember Pam Foley
SUBJECT: SEE BELOW DATE: November 20, 2022
____________________________________________________________ Approved by: Date: 11.20.22
__________________________________________________________ SUBJECT: RETROACTIVE APPROV AL OF THE WORLD AIDS DAY FLAG
RAISING AND TOWER AND ROTUNDA LIGHTING SPONSORED BY
COUNCIL DISTRICT 3 AS A CITY COUNCIL SPONSORED SPECIAL EVENT
TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND
SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactively approve the World AIDS Day Flag Raising and Tower and Rotunda Lighting that was scheduled on December 1, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the December 6, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The World AIDS Day Flag Raising and Tower and Rotunda Lighting was held on December 1, 2022 in the City Hall Plaza and Rotunda and was sponsored by Councilmember Raul Peralez and Councilmember Pam Foley. This special event brought together community members to unite in the fight against HIV , show their support for people living with HIV and
HONORABLE MAYOR AND CITY COUNCILNovember 20, 2022Subject:World AIDS Day Flag RaisingPage 2to commemorate people who have died due to HIV. The event was free and open to thepublic.
The display of the World AIDS Day Flag on December 1, 2022 is permitted under CouncilPolicy 2- 1, Section C.3 - Flags Displayed in Conjunction With Official Ceremonial Items:“Other flags may be displayed in conjunction with official actions, ceremonial items, orproclamations of the City Council.”
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s priordirection regarding Council Special Events. In observance of existing fundraising disclosurerequirements, Councilmember Raul Peralez and Councilmember Pam Foley will report anycash or in-kind donations received for the event on their Disclosure of Fundraising Report(DFR-1). Approval of this memorandum will enable Council District 3, City departmentsand the Office of the City Clerk to proceed with the event. Any cash donations received willbe processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the November 30,2022 Rules Committee Agenda and the December 6, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to thephysical environment.
Reviewed by:TONI J. TABER, CMCCity Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.