CITY COUNCIL ACTION REQUEST
Department(s):
Transportation
CEQA:
Not a Project, File no.
PP17-002, Consultant
services for design,
study, inspection, or
other professional
services with no
commitment to future
action.
Coordination:
City Attorney’s Office;
Planning, Building, and
Code Enforcement; City
Manager’s Office -
Budget Office
Dept. Approval:
/s/
John Ristow
Council District(s):
Citywide
CMO Approval:
12/1/22
SUBJECT: ON-CALL CONSULTING SERVICES FOR CITYWIDE ENGINEERING AND
TRAFFIC SURVEY SERVICES
RECOMMENDATION:
Adopt a resolution authorizing the City Manager or designee to negotiate and execute a consulting service agreement with Advanced Mobility Group for Engineering and Traffic Survey services from the date of execution with a three year initial term and two additional one-year options to extend for an amount not to exceed $500,000.
BASIS FOR RECOMMENDATION:
On July 5, 2022, the Department of Transportation advertised a Request for Qualification through Biddingo, the City’s procurement system, seeking qualified firms to provide full-service Engineering and Traffic Survey support services. There are approximately 530 roadway segments in the City that require Engineering and Traffic Surveys. These surveys must be conducted in order to adjust or establish speed limits as set forth in the California Vehicle Code, and to provide for the use of radar, or other electronic device, to enforce speed limits. The scope of work includes conducting traffic volume and speed data counts, evaluating street segments for safe speeds, preparing the speed survey report, and identifying streets eligible for lower speed limits per Assembly Bills 43 and 2363.
A total of three firms submitted a proposal by the submittal deadline of August 12, 2022. A three-person review panel from Department of Transportation was established to evaluate and assess the proposals.
Proposals were received from three firms: Advanced Mobility Group, Hexagon Transportation Consultants, Inc, and TJKM. The proposals were evaluated based upon the following seven criteria and weighting: general requirements (5%), experience and qualifications (20%), project understanding and work plan (30%), technical capabilities and sample plans (20%), cost proposal (15%), local business enterprise (5%), and small business enterprise (5%). Through this process, Advanced Mobility Group received the higher overall final score of 70 out of 100 maximum possible points.
Staff recommends the contract be awarded to the highest ranked firm, Advanced Mobility Group, for a total amount not to exceed $500,000. Advanced Mobility Group has extensive experience in delivering Engineering and Traffic Survey services and other relevant projects with a similar nature. The project team COUNCIL AGENDA: 12/13/22
FILE: 22-1856
ITEM: 2.31
demonstrated excellent understanding of the work plan, project objectives and goals, and local community context. In addition, the project team is familiar with recent changes in state legislation and requirements.
A 10-day protest period began on October 26, 2022. No protests were received.
Climate Smart San José: The recommendation in this memorandum aligns with one or more Climate Smart San José energy, water, or mobility goals.
Commission Recommendation/Input: No commission recommendation or input is associated with this action.
COST AND FUNDING SOURCE:
The following table identifies the fund and appropriation proposed to fund the recommended agreement in the Project as part of this memorandum:
Fund
#
Appn
#
Appn. Name
Total
Appn
Amt. for
Contract
2022-2023
Adopted
Budget Page
Last Budget
Action (Date,
Ord. No.)
465 4290 Traffic Safety Data
Collection
$724,000 $500,000 1100 6/21/2022
Ord. No.
30790
FOR QUESTIONS CONTACT: Lam Cruz, Division Manager, at (408) 794-1962