Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Vacant, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Toni Taber, City Clerk
Nora Frimann, City Attorney
Rachelle Blattman, City Manager's Office
Hybrid Meeting - Council Chambers and Virtually -
https://sanjoseca.zoom.us/j/83768347029
Wednesday, January 18, 2023 2:00 PM
* COVID-19 NOTICE *
Consistent with AB 361 and City of San José Resolution Nos. 80628, 80659, 80685, 80724, 80758, 80809 and 80853, Committee Members may be teleconferencing from remote locations.
How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
How to submit written Public Comment:
1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
City of San José Page 1 Printed on 1/18/2023
Joint Meeting for the Rules and January 18, 2023
Open Government Committee and
Committee of the Whole
Agenda
1) By phone 888 475 4499. Webinar ID: 83768347029. Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free)
2) By online https://sanjoseca.zoom.us/j/83768347029
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted.
A. City Council (City Clerk)
1. Review Final Agenda
Review January 24, 2023 Final Agenda
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
23-030
Attachments Agenda
2. Review Draft Agenda
Review January 31, 2023 Draft Agenda
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
23-031
Attachments Agenda
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
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Joint Meeting for the Rules and January 18, 2023
Open Government Committee and
Committee of the Whole
Agenda
B. Consent Calendar
ROGC The Public Record for January 5 - January 12, 2023. (City Clerk) 23-032
1. Recommendation: Receive and file the Public Record for January 5 - January 12, 2023.
Attachments The Public Record
ROGC Approval of District 2 SAP Grant. (Jimenez)
23-033
2. Recommendation: Approve a request to agendize for City Council deliberation on January 24, 2023, a $1500.00 grant to the Santa Teresa High School Boys Soccer Program to support their general fund which covers operating and administrative expenses.
Attachments Memorandum from Jimenez
Retroactive Approval of Tower and Rotunda Lighting for San Francisco 49ers Playoffs Sponsored by Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis)
ROGC
23-034
3. Recommendation: 1. Retroactively approve the Tower and Rotunda Lighting for the San Francisco 49ers Playoffs scheduled on January 13 - January 20, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the January 24, 2023 Council Agenda for action.
Attachments Memorandum from Davis
Community and Economic Development Committee Work Plan. (Mayor and Foley)
ROGC
23-036
4. Recommendation: Approve the Community and Economic Development Committee Work Plan for the period of January through June 2023 and setting its meeting schedule on the fourth Monday of each month at 1:30 p.m. in the City Council Chambers.
Attachments Memorandum from Mayor and Foley - revised 1/18/2023 City of San José Page 3 Printed on 1/18/2023
Joint Meeting for the Rules and January 18, 2023
Open Government Committee and
Committee of the Whole
Agenda
ROGC July 2021 - June 2022 Open Government Report. (City Manager) 23-014
5. Recommendation: Accept the Open Government Report on posting of public calendars, public record request data, and data regarding posting of agendas and minutes of the City Council and decision-making bodies.
Attachments Memorandum
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals City of San José Page 4 Printed on 1/18/2023
Joint Meeting for the Rules and January 18, 2023
Open Government Committee and
Committee of the Whole
Agenda
ROGC 2023 City Council Priority-Setting Sessions. (Mayor) 23-035
1. Recommendation: 1. Direct the City Manager to:
a. Schedule and/or agendize two separate City Council priority setting sessions in mid- to late February 2023 by way of either regularly scheduled Council meetings or special meetings.
b. In the first session, agendize a joint readout on the most immediate set of preferred outcomes, performance metrics, recommendations and other feedback from each of the five transition committees on: 1) Homelessness, 2) Community Safety, 3) Clean Neighborhoods, 4) Planning and Permitting, and 5) Downtown Vibrancy.
c. In the second session, incorporate discussions from the first session into an immediate set of Administration recommendations for Council consideration regarding fewer areas of focus, preferred outcomes, specific programs, and initiatives to bring about those outcomes and performance metrics.
2. Direct the City Manager to develop a framework, program dashboard, and progress reporting cadence that allows the Administration and Council to focus Council deliberation and City resources on prioritizing progress towards these most important goals as part of the Fiscal Year 2023-2024 Budget Process.
3. Given that Recommendations 1 and 2 should result in an increased emphasis on mutually-agreed pressing priorities, avoid duplicative work by directing the City Manager to suspend reporting to Council on the remaining current Fiscal Year 2022-2023 City Initiatives Roadmap, while allowing the appropriate Council committees to incorporate current Fiscal Year 2022-2023 City Initiatives Roadmap updates and feedback as appropriate.
Memorandum from Mayor
Early Consideration Response Form - 1/18/2023
Attachments
D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council.
E. Adjournment
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Joint Meeting for the Rules and January 18, 2023
Open Government Committee and
Committee of the Whole
Agenda
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
City of San José Page 6 Printed on 1/18/2023