TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: January 24, 2023
SUBJECT: Retroactive Approval of Small Business Advisory Task Force (SBATF) Membership Recognition Event Sponsored by Council District 1 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on January 11, 2023:
(a) Retroactively approve the SBATF Membership Recognition Event scheduled on December 15, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Jones)
[Rules Committee referral 1/11/2023 - Item B.4]
COUNCIL AGENDA: 1/24/2023
ITEM: 2.14
FILE NO: 23-087
RULES COMMITTEE AGENDA: 1/11/2023
ITEM: B.4
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Vice Mayor Chappie Jones
District 1
SUBJECT: SEE BELOW DATE: December 14, 2022
APPROVED:
S
UBJECT: RETROACTIVE APPROVAL OF SMALL BUSINESS ADVISORY TASK
FORCE (SBATF) MEMBERSHIP RECOGNITION EVENT SPONSORED
BY COUNCIL DISTRICT 1 AS A CITY COUNCIL SPONSORED SPECIAL
EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF
MATERIALS AND SERVICES FOR THE EVENT
RECO
MMENDATION
1. A
pprove the SBATF Membership Recognition Event scheduled for December 15, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
BACK
GROUND
O
n February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
Th
e SBATF Membership Recognition Event was held on December 15, 2022 with dinner and was sponsored by Vice Mayor Chappie Jones. This special event recognized members of the SBATF for their hard work and dedication for attending meetings and advising Vice Mayor Jones on public policy issues relevant to small business issues.
ANA
LYSIS
R
etroactive approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Vice Mayor Chappie Jones will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this
HONORABLE MAYOR AND CITY COUNCIL
December 14, 2022
Subject: SBATF Membership Recognition Event
Rev 1/2018
memorandum will enable Council District 1, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the January 11, 2022 Rules Committee Agenda and the January 24, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.