TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: January 24, 2023
SUBJECT: Retroactive Approval of Olympic Flag Raising for the 2023 United States Figure Skating Championship Sponsored by Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on January 11, 2023:
(a) Retroactively approve the Olympic Flag Raising for the 2023 United States Figure Skating Championship scheduled on January 10, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; and
(b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Davis)
[Rules Committee referral 1/11/2023 - Item B.5]
COUNCIL AGENDA: 1/24/2023
ITEM: 2.15
FILE NO: 23-096
RULES COMMITTEE AGENDA: 1/11/2023
ITEM: B.5
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Dev Davis
District 6
SUBJECT: SEE BELOW DATE: 12/21/2022
APPROVED:
S
UBJECT: RETROACTIVEAPPROVAL OF OLYMPIC FLAG RAISING FOR THE 2023 UNITED STATES FIGURE SKATING CHAMPIONSHIP
SPONSORED BY COUNCIL DISTRICT 6 AS A CITY COUNCIL
SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT
DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT
RECO
MMENDATION
1. R
etroactively approve the Olympic Flag Raising for the 2023 United States Figure Skating Championship to be recognized on Tuesday, January 10th, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups that supported the events.
3. Place the item on the January 24th, 2023, Council Agenda for action.
BACK
GROUND
O
n February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
T
he 2023 United States Figure Skating Championships will be taking place in San Jose from January 23 – 29, 2023 at the SAP Center. The Olympic Flag will be raised on Tuesday, January 10th, 2023 to recognize the U.S. Figure Skating Championships and is sponsored by Councilmember Dev Davis. This flag raising is a special event and is an opportunity for residents to gather through good sportsmanship in San Jose. This flag raising is free and open to the public to attend.
T
he display of the Olympic Flag on January 10, 2023 is permitted under Council Policy 2- 1, Section C.3 - Flags Displayed in Conjunction With Official Ceremonial Items: “Other flags may
HONORABLE MAYOR AND CITY COUNCIL
December 21, 2022
Subject: 2023 U.S. Figure Skating Championship Flag Raising
Rev 08/2021
be displayed in conjunction with official actions, ceremonial items, or proclamations of the City Council.”
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Dev Davis will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 6, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the January 11th, 2023, Rules Committee Agenda and the January 24th, 2023, City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.