CITY COUNCIL ACTION REQUEST
Department(s):
Finance
CEQA: Not a project, File
No. PP17-003,
Agreements/Contracts (New
or Amended) resulting in no
Physical changes to the
environment.
Coordination:
Department of Transportation;
City Attorney’s Office; City
Manager’s Budget Office
Dept. Approval:
/s/
Julia H. Cooper
Council District(s):
Citywide
CMO Approval:
1/9/23
SUBJECT: ACTIONS RELATED TO THE PURCHASE ORDER WITH BEAR ELECTRICAL SOLUTIONS, INC. FOR TRAFFIC SIGNAL INSTALLATION & MAINTENANCE
SERVICES
RECOMMENDATION:
Adopt a resolution authorizing the City Manager or their designee to:
1. Amend purchase order OP 62540 with Bear Electrical Solutions, Inc. (Alviso, CA) for traffic signal installation and maintenance services to increase the total compensation by $1,080,000, for a maximum compensation not-to-exceed $1,400,000 for the period ending August 17, 2023.
2. Exercise up to four one-year options to extend the term of the purchase order with the last option ending on or about August 17, 2027, subject to the appropriation of funds.
Desired Outcome: Authorizing the City Manager to take this action provides the City with traffic signal installation and maintenance services.
BASIS FOR RECOMMENDATION:
The Department of Transportation requires continuous on-call traffic signal device installation and maintenance services to supplement its maintenance staff and keep the City’s existing network of 960+ signalized intersections working effectively and efficiently. Required services include traffic signal malfunction repair, preventative equipment maintenance, signal pole/cabinet knockdown repair, and other traffic signal-related service needs. Traffic signal installation and maintenance services are essential for safety, reducing congestion delays at key intersections, and to ensure timely delivery of crucial projects.
In May 2022, a competitive Request for Bids was released by the Finance Department to procure these services. Three responsive bids were submitted. One bidder qualified for the City’s local business preference and no protests were received. Staff awarded to Bear Electrical Solutions, Inc. and St. Francis Electric, Inc. as the lowest priced responsive and responsible bidders pursuant to the bidding procedures of the San José Municipal Code Section 4.12.310B(2) under the City Manager’s authority. After the award, St. Francis Electric, Inc. elected to not contract with the City, leaving Bear Electrical Solutions, Inc. as the sole awarded vendor. Approval of this recommendation will ensure the City continues to receive these essential traffic signal installation and maintenance services.
Climate Smart San José: The recommendation in this memorandum has no effect on Climate Smart San José energy, water, or mobility goals.
Commission Recommendation/Input: There is no commission recommendation or input associated with this action.
This City Council item is consistent with the City’s 2022-2023 Adopted Budget City Service Areas Delivery Framework: “To provide the community with safe, secure, and efficient surface and air transportation systems that support San José’s livability and economic vitality.”
COUNCIL AGENDA: 1/24/23
FILE: 2.11
ITEM: 23-060
COST AND FUNDING SOURCE:
Fund # Appn #
Appn. Name
Total Appn.
Amt. for
Recommendation
2022-2023 Adopted
Budget Page
Last Budget Action
(Date, Ord. No)
465 6123
Pavement Maintenance
- City $1,517,000 $500,000
Capital Budget Page
1079
10/18/2022
30833
429 5062
Safety – Traffic Signal
Rehabilitation $1,050,000 $200,000
Capital Budget Page
1097
10/18/2022
30833
001 0512
Non-Personal /
Equipment $21,916,626 $380,000
Operating Budget
6/21/22
30790
FOR QUESTIONS CONTACT: Luz Cofresí-Howe, Assistant Director of Finance, at Luz.Cofresi- [email protected]