COUNCIL AGENDA: 1/31/2023
ITEM: 2.13
Memorandum
TO: CITY COUNCIL FROM: Mayor Matt Mahan
SUBJECT: SEE BELOW
DATE: January 24, 2023
APPROVED:
SUBJECT: APPROVAL OF SAN JOSE MAYOR MAHAN’S INAUGURAL
CELEBRATION SPONSORED BY THE MAYOR’S OFFICE AS A CITY
COUNCILSPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT
DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Approve Mayor Mahan’s Inaugural Celebration scheduled on February 1, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the January 31, 2023 City Council Agenda for action.
DISCUSSION
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires the Mayor and Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds. Mayor Mahan’s Inaugural Celebration will be held on February 1, 2023 at the San Jose Center of the Performing Arts and is sponsored by San Jose Mayor Matt Mahan. This special event will commemorate the swearing-in of Mayor Mahan. The event is free and open to the public.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Mayor Mahan will report any cash or in-kind donations received for the event on his Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable the Mayor’s office, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the January 25, 2023 Rules Committee Agenda and the January 31, 2023 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.