TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: February 7, 2023
SUBJECT: Retroactive Approval of U.S. Figure Skating Dinner Sponsored by Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event Recommendation
As recommended by the Rules and Open Government Committee on February 1, 2023:
(a) Retroactively Approve the U.S. Figure Skating Dinner scheduled on January 23, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Davis)
[Rules Committee referral 2/1/2023 - Item B.4]
COUNCIL AGENDA: 2/7/2023
ITEM: 2.11
FILE NO: 23-2 06
RULES COMMITTEE AGENDA: 2/1/2023
ITEM: B.4
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Dev Davis
District 6
SUBJECT: SEE BELOW DATE: 01/25/2023
APPROVED:
SUBJ
ECT: RETROACTIVE APPROVAL OF U.S. FIGURE SKATING DINNER SPONSORED BY COUNCIL DISTRICT 6 AS CITY COUNCIL
SPONSORED SPECIAL EVENTS TO EXPEND CITY FUNDS AND
ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE
EVENT
RECOM
MENDATION
1. Re
troactively approve U.S. Figure Skating Dinner that was held on January 23 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve and accept donations from various individuals, businesses or community groups that supported the events.
3. Place the item on the February 7, 2023, Council Agenda for action.
BACKG
ROUND
On F
ebruary 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The
U.S. Figure Skating Dinner was held on January 23 held in the City Hall Rotunda. The purpose of the dinner was to welcome the 2023 U.S. Figure Skating Championships to San Jose as the Championships were taking place at the SAP Center. Members of the U.S. Figure Skating Association Board, the San Jose Sports Authority Board, and elected officials were also invited.
The goal of the dinner was to commemorate the special sporting event and increase visibility for the City of San Jose. The event was sponsored by Councilmember Dev Davis and was free and open to the public.
HONORABLE MAYOR AND CITY COUNCIL
January 25, 2023
Subject: U.S. Figure Skating Dinner
Rev 08/2021
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Dev Davis will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 6, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the February 1, 2023, Rules Committee Agenda and the February 7, 2023, City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.