-1- January 18, 2023
MINUTES OF THE
JOINT MEETING OF THE RULES AND OPEN GOVERNMENT COMMITTEE AND
COMMITTEE OF THE WHOLE
SAN JOSE, CALIFORNIA WEDNESDAY, January 18, 2023
COVID-19 NOTICE
Consistent with AB 361 and City of San Jose Resolution Nos. 80628, 80659, 80685, 80724, 80758, 80809 and 80853, Committee Members may have teleconferenced from remote locations.
The Committee meeting was held in a hybrid format, both in person in the Council Chambers and teleconferenced from remote locations. The meeting convened at 2:02 p.m.
Present: Councilmembers- Davis, Jimenez, Foley, Cohen
Absent: Councilmembers- None
Staff: Assistant City Manager, Lee Wilcox; City Attorney, Nora Frimann; City Clerk, Toni Taber; City Manager’s Office, Rachelle Blattman; and Deputy City Clerk, Megan Roche.
A. City Council (City Clerk)
1. Review January 24, 2023 Final Agenda
a) Add new items to Final Agenda
b) Assign “Time Certain” to Agenda Items (if needed)
c) Review of Notice of Waiver Requests for Agenda Items or Documents (if needed) Public Comments: None
Action: Upon motion by Vice Chair Pam Foley, seconded by Councilmember Sergio Jimenez, and carried unanimously, the Committee approved the final agenda for the City Council meeting on January 24, 2023. (4-0-0)
2. Review January 31, 2023 Draft Agenda
a) Add new items to Draft Agenda
b) Assign “Time Certain” to Agenda Items (if needed)
c) Review of Notice of Waiver Requests for Agenda Items or Documents (if needed)
-2- January 18, 2023
Public Comments: The following member of the public provided comments: Blair Beekman.
Action: Upon motion by Councilmember Dev Davis, seconded by Vice Chair Pam Foley, and carried unanimously, the Committee approved the draft agenda for the City Council meeting on January 31, 2023. (4-0-0)
B. Consent Calendar
Public Comments: The following member of the public provided comments: Blair Beekman.
Action: Upon motion by Vice Chair Pam Foley, seconded by Councilmember Dev Davis, and carried unanimously, the Consent Calendar was approved. (4-0-0)
1. The Public Record for January 5 – January 12, 2023. (City Clerk) The Public Record for January 5 – January 12, 2023 was noted and filed.
2. Approval of District 2 SAP Grant. (Jimenez)
The request to agendize a $1500.00 grant to the Santa Teresa High School Boys Soccer Program, to support their general fund which covers operating and administrative expenses, was approved for City Council deliberation on January 24, 2023.
3. Retroactive Approval of Tower and Rotunda Lighting for San Francisco 49ers Playoffs Sponsored by Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) The Tower and Rotunda Lighting for the San Francisco 49ers Playoffs scheduled on January 13 - January 20, 2023, sponsored by Council District 6, was approved for placement on the January 24, 2023 City Council agenda.
4. Community and Economic Development Committee Work Plan. (Mayor and Foley) The Community and Economic Development Committee Work Plan was approved for the period of January through June 2023, and its meeting schedule was set for the fourth Monday of each month at 1:30 p.m. in the City Council Chambers.
5. July 2021 - June 2022 Open Government Report. (City Manager) The Open Government Report on posting of public calendars, public record request data, and data regarding posting of agendas and minutes of the City Council and decision-making bodies was accepted.
C. Rules Committee Reviews, Recommendations and Approvals -3- January 18, 2023
1. 2023 City Council Priority-Setting Sessions. (Mayor) Public Comments: The following member of the public provided comments: Blair Beekman.
Discussion: Michael Lomio, who leads the Transition Committees in the Mayor’s office, introduced the Mayor’s memorandum. Assistant City Manager Lee Wilcox discussed the Early Consideration Response Form and answered questions from the Committee.
Action: Upon motion by Vice Chair Pam Foley, seconded by Councilmember Sergio Jimenez, and carried unanimously, the memorandum from Mayor Matt Mahan was approved. (4-0-0) Memorandum from Mayor: (1) Direct the City Manager to: (a) Schedule and/or agendize two separate City Council priority setting sessions in mid- to late February 2023 by way of either regularly scheduled Council meetings or special meetings. (b) In the first session, agendize a joint readout on the most immediate set of preferred outcomes, performance metrics, recommendations and other feedback from each of the five transition committees on: (1) Homelessness, (2) Community Safety, (3) Clean Neighborhoods, (4) Planning and Permitting, and (5) Downtown Vibrancy. (c) In the second session, incorporate discussions from the first session into an immediate set of Administration recommendations for Council consideration regarding fewer areas of focus, preferred outcomes, specific programs, and initiatives to bring about those outcomes and performance metrics. (2) Direct the City Manager to develop a framework, program dashboard, and progress reporting cadence that allows the Administration and Council to focus Council deliberation and City resources on prioritizing progress towards these most important goals as part of the Fiscal Year 2023-2024 Budget Process. (3) Given that Recommendations 1 and 2 should result in an increased emphasis on mutually-agreed pressing priorities, avoid duplicative work by directing the City Manager to suspend reporting to Council on the remaining current Fiscal Year 2022-2023 City Initiatives Roadmap, while allowing the appropriate Council committees to incorporate current Fiscal Year 2022-2023 City Initiatives Roadmap updates and feedback as appropriate.
Open Forum
1. Paul Soto discussed inconsistencies with the City’s policies on racial equity, referencing historical exclusion and the creation of systems that discriminated against Chicanos and Mexicans in San José.
2. Blair Beekman discussed civil protections and guidelines for the use of technology and believed that military-style law enforcement tactics should be lessened in neighborhoods.
E. Adjournment
Chair David Cohen adjourned the Committee meeting at 2:28 p.m. -4- January 18, 2023
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Councilmember David Cohen, Chair
Rules and Open Government Committee
CJ/mr:rulesmin20230118