TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: February 14, 2023
SUBJECT: Approval of Winter Walk and Senior Resource Fair Sponsored by Council Districts 10, 9, and 2 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on February 8, 2023:
(a) Approve the Winter Walk and Senior Resource Fair scheduled on February 24, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Batra)
[Rules Committee referral 2/8/2023 - Item B.4]
COUNCIL AGENDA: 2/14/2023
ITEM: 2.16
FILE NO: 23-238
RULES COMMITTEE AGENDA: 02/08/2023
ITEM: B.4
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Arjun Batra
District 10
SUBJECT: SEE BELOW DATE: February 2, 2023
APPROVED:
S
UBJECT: APPROVAL OF THE WINTER WALK AND SENIOR RESOURCE FAIR SPONSORED BY COUNCIL DISTRICTS 10, 9, AND 2 AS A CITY
COUNCIL-SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS
AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE
EVENT
RE
COMMENDATION
1. A
pprove the 15h Annual Winter Walk and Senior Resource Fair scheduled on Friday, February 24, 2023, as a City Council-sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the February 14, 2023, Council Agenda for action.
B
ACKGROUND
O
n February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council-sponsored Special Events and the proposed use of any funds.
T
he 15th Annual Winter Walk and Senior Resource Fair will be held on February 24, 2023.
Information bags will be distributed during the registration at the event. The event is sponsored by Councilmembers Batra, Jimenez, and Foley. This special event is a wellness and resource filled event for the senior (50+) population and is free and open to the public.
ANAL
YSIS
A
pproval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmembers Batra, Foley, and Jimenez will report any cash or in-kind
R
ev 10/2015
HONORABLE MAYOR AND CITY COUNCIL
February 8, 2023
Subject: Winter Walk and Senior Resource Fair Event
donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council Districts 10, 9, and 2, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the February 8, 2023 Rules Committee Agenda and the February 14, 2023, City Council Agenda.
CEQA
Not a Project, File No. PP15-077, Temporary Special Events. Not a Project, File No. PP10-069(c), City Administrative Activities. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
R
eviewed by:
TO
NI J. TABER, CMC
City Clerk
F
or questions, please contact Toni Taber, City Clerk, at (408) 535-1260.