Memorandum from Mayor — San Jose City Council, February 14, 2023

HONORABLE MAYOR AND CITY COUNCIL
February 10, 2023
Subject: Study Session of the City Council on the Fiscal Year 2023 -2024 City Council Priority-Setting Session #1 - Mayoral Transition Committee Report

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TO: HONORABLE MAYOR AND FROM: Mayor Matt Mahan

CITY COUNCIL

SUBJECT: SEE BELOW DATE: February 10, 2023

Approved Date

02/10/2023

SUBJECT: STUDY SESSION OF THE CITY COUNCIL ON THE FISCAL YEAR 2023-2024 CITY COUNCIL PRIORITY-SETTING SESSION #1 -

MAYORAL TRANSITION COMMITTEE REPORT

RECOMMENDATION

(a) Receive the report from the Mayoral Transition Committees on Clean Neighborhoods, Community Safety, Downtown Vibrancy, Homelessness, and Planning and Permitting to develop a common understanding of the Mayoral Transition Committees’ actionable and measurable recommendations and other Committee feedback.

(b) Discuss and provide feedback to the City Administration on the Committee Reports to be considered as input to the Priority Setting Session #2 Special Meeting of the City Council titled Administration Priority-Setting Recommendations and for consideration in development of the 2023-2024 Proposed Budget.

SUMMARY AND OUTCOME

The report and City Council discussion and feedback will:

• Ensure joint understanding by the Mayoral Transition Committee members, the City Council, and the Administration of the actionable and measurable recommendations; • Inform the Administration’s Priority-Setting recommendations presented in Priority- Setting Session #2 special meeting of the City Council titled Administration Priority- Setting Recommendations; and
• Inform the development of the 2023-2024 Proposed Budget.

COUNCIL AGENDA: 02/14/23
FILE: 23-257
ITEM: 1

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BACKGROUND
The COVID-19 pandemic posed an unprecedented challenge to our community and City organization, requiring approximately 900 employees to staff the Emergency Operation Center for nearly 18 months. As the City developed and scaled new services including food distribution, isolation and quarantine, childcare, and vaccinations in record time, the City also continued delivering core services through a Continuity of Operations Plan. Now the City is in recovery, and it is time for the City Council and Administration to refocus on key challenges and opportunities facing our community.

In the most recent Annual Report on City Services 2021-20221, residents communicated their priorities for City improvement as shown in Table 1. On January 18, 2023, the Rules and Open Government Committee approved five Mayoral Transition Committees – on Clean Neighborhoods, Community Safety, Downtown Vibrancy, Homelessness, and Planning and Permitting – to generate a focused list of actionable and measurable recommendations to address these priorities and inform the upcoming annual Budget Process2.

Table 1 – Resident Priorities for City Improvements

1. Address homelessness issues

2. Improve public safety, reduce crime

3. Provide more affordable housing

4. Beautify City, landscaping

5. Improve police response, presence
Source: City of San José Annual Report on City Services 2021-2022

Each Mayoral Transition Committee is chaired or co-chaired by one or two Councilmembers and one community member, composed of community members recommended by the Mayor and co- chairs, and supported by an Administration (City staff) lead. Each committee has met three times between January and February and were tasked with providing a focused list of actionable and measurable recommendations to immediately address their respective challenges and goals.

Priority-Setting Session #1, a study session of the City Council titled Mayoral Transition Committee Report is a read-out by the Mayoral Transition Committee Councilmember Chairs/Co-Chairs with question-and-answer support from the Community Leads and City staff.

The read-out covers the Mayoral Transition Committee deliberations and actionable and measurable recommendations.

Priority-Setting Session #2, a special meeting of the City Council titled Administration Priority- Setting Recommendations is a report by City staff on a concise set on recommendations based on the report from Priority-Setting Session #1 for City Council consideration and feedback. These two priority-setting sessions will inform the 2023-2024 Proposed Budget development process.

1 https://sanjose.legistar.com/View.ashx?M=F&ID=11606347&GUID=CE8B6843 -03E7-41AA-AFD2- C18E016F2311
2 https://sanjose.legistar.com/View.ashx?M=F&ID=11576956&GUID=CD161BD5-F6F3-4F46-A5E9- 688DA78397CE

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On February 2, 2023 the Rules and Open Government Committee approved3:

• The Study Session Schedule for the period of February through April 2023; • Scheduling the Study Session and the draft agenda for Priority-Setting Session #1 titled Mayoral Transition Committee Report on Tuesday, February 14 at 11:00 a.m. in the City Council Chambers; and
• Scheduling the Special Meeting and the draft agenda for Priority-Setting Session #2 titled Administration Priority-Setting Recommendations on Tuesday, February 28 at 11:00 a.m. in the City Council Chambers.

ANALYSIS

Focus Area Based Mayoral Transition Committees and Goals The Transition Committees focus areas are based on the City of San José Annual Report on City Services 2021-2022 shown in Table 1. The Transition Committees and goals for each Transition Committee are defined in Table 2.

Table 2 – Mayoral Transition Committees and Goals
Mayoral Transition Committees
Clean
Neighborhoods
Community
Safety
Downtown
Vibrancy
Homelessness Planning and
Permitting

Goals
Support City
beautification by
mitigating and
diminishing
vehicle blight,
graffiti, trash in
public spaces,
illegal dumping,
code violations
and weeds and
overgrowth
Increase
pedestrian and
traffic safety
Catalyze
momentum for
downtown to
become a
destination for
residents and
investment
Reduce
unsheltered
homelessness
Improve the
ease, speed,
and efficacy
with which
businesses can
engage with
San José

Reduce street
level crime and
improve felt
experience of
safety for
residents and
small businesses
Mitigate
impacts of
encampments
on local
communities

3 https://sanjose.legistar.com/View.ashx?M=F&ID=11601299&GUID=1430BB96 -D98E-4A26-BDA8- BEE533A5CB6C

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Mayoral Transition Committee Members

The City Council Chair/Co-Chairs, Community Leads, and Administration Leads for each Mayoral Transition Committee are shown in Table 3. The full list of Mayoral Transition Committee members is identified in the Attachments A, B, C, D, & E.

Table 3 – Key Mayoral Transition Committee Members
Mayoral Transition Committees
Clean
Neighbor-
hoods
Community
Safety
Downtown
Vibrancy
Homelessness Planning and
Permitting
City Council
Chairs and
Co-Chairs
Peter Ortiz Rosemary Kamei

Bien Doan
Omar Torres Pam Foley

David Cohen
Dev Davis

Sergio Jimenez
Community
Leads
Deb Kramer Gabrielle
Antolovich
Gary
Dillabough
David Pandori Ted McMahon
Administration
Leads
Andrea Flores
Shelton
Lee Wilcox Nanci Klein Omar Passons Rosalynn
Hughey

Mayoral Transition Committee Report Structure

The Committee reports contain the following for each Committee:

• Acknowledgements – City Council Chairs/Co-Chairs, Committee leads, Mayoral Transition Committee members, City staff, and additional support; • Outcomes – What success looks like from a holistic community impact or state of wellbeing perspective;
• Recommendations – Three to five recommendations for Fiscal Year 2023-2024 and for future fiscal years;
• Success Metrics – Metrics to measure the success of achieving the outcomes and to measure the success of implementation the recommendations; and • Other Feedback – Other feedback the Mayoral Transition Committees determined appropriate to share in the report.
• Glossary of Terms – An explanation for the various terms used throughout this process.

The Mayor Transition Committee Reports are attached.

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EVALUATION AND FOLLOW-UP

The consolidated Mayoral Transition Committee report will inform the Administration recommendations presented in the Priority Setting-Session #2, the Mayor’s March Budget Message, and the Fiscal Year 2023-2024 budget process.

COORDINATION

This memorandum and related documents were prepared in coordination with the City Attorney’s Office, City Manager’s Budget Office, and City Manager’s Office of Administration, Policy, and Intergovernmental Relations.

The Mayor’s Office created and provided the Attachments. The Council and Community Co- Chairs signed approved the submission of these reports.

PUBLIC OUTREACH

This memorandum will be posted on the City’s Council Agenda website for the February 14, 2023, City Council Study Session meeting.

For questions, please contact Jim Reed, Chief of Staff for Mayor Matt Mahan [email protected] or (831) 707-4993.

ATTACHMENT A – CLEAN NEIGHBORHOODS TRANSITION COMMITTTEE REPORT ATTACHMENT B – COMMUNITY SAFETY TRANSITION COMMITTEE REPORT ATTACHMENT C – DOWNTOWN VIBRANCY TRANSITION COMMITTEE REPORT ATTACHMENT D – HOMELESSNESS TRANSITION COMMITTEE REPORT ATTACHMENT E – PLANNING AND PERMITTING TRANSITION COMMITTEE REPORT

San Jose City CouncilFebruary 14, 2023

San Jose City Council
February 14, 2023