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Council Agenda: 2/14/2023
Item No.: 8.1(b)
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
RESOLUTION NO.
A RESOLUTION OF THE COUNCIL OF THE CITY OF
SAN JOSE APPROVING A SIXTH SUBSTANTIAL
AMENDMENT TO THE FISCAL YEAR 2019-2020 ANNUAL
ACTION PLAN FOR THE USE OF FUNDS FROM THE
UNITED STATES DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT; AUTHORIZING THE HOUSING
DEPARTMENT TO SUBMIT THE SUBSTANTIAL
AMENDMENT TO THE UNITED STATES DEPARTMENT
OF HOUSING AND URBAN DEVEOPMENT; AND
AUTHORIZING THE CITY MANAGER OR HER DESIGNEE
TO NEGOTIATE AND EXECUTE AGREEMENTS WITH
GRANTEES FOR THE ACTIVITIES IDENTIFIED IN THE
ANNUAL ACTION PLAN AMENDMENT AND ALL
RELATED CONTRACT AMENDMENTS, EXTENSIONS
AND CHANGES
WHEREAS, the Annual Action Plan for the City of San José (“City”) governs the expenditure of entitlement funds and competitive grants that the City receives from the United States Department of Housing and Urban Development (“HUD”) including the City’s funding strategy for the Community Development Block Grant (“CDBG”), Emergency Solutions Grant (“ESG”), HOME Investment Partnership (“HOME”), and Housing Opportunities for People with AIDS (“HOPWA”) programs each year; and
WHEREAS, the Annual Action Plan also implements the City’s Five-Year Consolidated Plan, and is developed through public input, analysis, and planning; and
WHEREAS, the City, as an entitlement jurisdiction that receives HUD federal funds by formula allocation, is also required to have an adopted Citizen Participation Plan (“CPP”); and
WHEREAS, the City’s CPP describes the efforts that the City will take to encourage its residents to participate in developing federal spending plans, and provides requirements NVF:AJM:KML
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Council Agenda: 2/14/2023
Item No.: 8.1(b)
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
for the public process to be used when a “Substantial Amendment” to programs funded in the Annual Action Plan is proposed; and
WHEREAS, per the City’s CPP, a Substantial Amendment constitutes a change to a previously adopted Five-Year Plan or Annual Action Plan that: (1) increases or decreases by the greater of $100,000 or a 25% change in the amount allocated to a category of funding; or (2) makes a significant change to an activity’s proposed beneficiaries or persons served; or (3) funds a new activity not previously described in the Annual Action Plan; and
WHEREAS, when a proposed change in program funding reaches one of these thresholds, the City must comply with the public process required in the CPP for Substantial Amendments, which includes a thirty (30)-day public comment period and two (2) public hearings; however, due to the need to deploy funds quickly to respond to the COVID-19 crisis, HUD has issued guidance that waives the CPP requirements for entitlement recipients, provided that no fewer than five (5) days are provided for public comment and that reasonable notice and the opportunity to comment is provided; and
WHEREAS, in April 2020, the City Council accepted the Housing Department’s first Fiscal Year (“FY”) 2019-20 Annual Action Plan amendment, which reallocated $6.2 million in existing FY 2019-20 CDBG funding from HUD; and
WHEREAS, in July 2020, the City Council approved a second FY 2019-20 Annual Action Plan amendment to allocate an additional $589,000 in CDBG funds and $6.6 million in federal HOME grants; and
WHEREAS, in August 2020, the City Council approved the use of ESG CARES Act Round 2 (“ESG-CV2”) funds along with the 2020-2025 Five-Year Consolidated Plan; and
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Council Agenda: 2/14/2023
Item No.: 8.1(b)
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
WHEREAS, in September 2020, the City Council approved a third FY 2019-20 amendment to move $32 million in ESG-CV2 funding from FY 2020-21 to the FY 2019- 20 Annual Action Plan at HUD’s request, and the City was notified by HUD of its second award of CDBG CARES Act funds (“CDBG-CV3”) in the amount of $7,578,510; and
WHEREAS, in March 2021, the City Council approved a fourth FY 2019-20 amendment that authorized CDBG and ESG funds for City food services and homeless services including motel vouchers and shelter operations; and
WHEREAS, in May 2022, the City Council approved a fifth FY 2019-20 amendment to redirect funds to provide emergency hotel stays for families and for domestic violence survivors impacted by the COVID-19 pandemic; and
WHEREAS, to date, the City has been awarded $12,841,924 in CDBG CARES Act funding, which must be used to prevent, prepare for, and respond to the COVID-19 pandemic; and
WHEREAS, HUD directed jurisdictions that all new commitments and changes of existing commitments involving CARES Act funding must be done by amendments to the Annual Action Plan that first recognized CARES Act funding, which for the City is the FY 2019-20 Annual Action Plan; and
WHEREAS, the City desires to further amend the FY 2019-20 Annual Action Plan to reallocate CDBG CARES Act funds to effectively meet the October 2023 federal deadline to expend the funds and to address the following critical community needs: (1) food for homeless, senior, and disabled populations; (2) community Wi-Fi projects near Independence High School, Silver Creek High School, and the Seven Trees neighborhood; and (3) sanitation services at emergency interim housing; and NVF:AJM:KML
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Council Agenda: 2/14/2023
Item No.: 8.1(b)
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
WHEREAS, the City also desires to amend current contracts with Loaves and Fishes, San José Conservation Corps, The Health Trust, Catholic Charities of Santa Clara County, Sacred Heart Community Service, Hunger at Home, Veggielution, and West Valley Community Services, to extend the term through June 30, 2023 with an option to extend into the first quarter of FY 2023-2024, which amendments are warranted due to the COVID-19 emergency and the critical needs of the community and are permitted by federal government regulations; and
WHEREAS, in accordance with the CPP and HUD requirements, the City has advertised the availability of the proposed amendments and the opportunity to comment on these amendments on its website five (5) days prior to the hearing, has sent a notice by email to its general distribution list and to its Housing and Community Development Commissioners, and has posted the opportunity to comment on its social media accounts;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SAN JOSE THAT:
1. The following changes relating to the Sixth Substantial Amendment to the 2019- 2020 Annual Action Plan, including changes to the federal Coronavirus Aid Relief and Economic Security Act (CARES Act) funds awarded by the United States Department of Housing and Urban Development (HUD) to the City of San José, are hereby approved:
a. Reallocate Community Development Block Grant CARES Act balance of $6,770,616 and apply funds to Community Development Block Grant CARES Act eligible uses.
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Item No.: 8.1(b)
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
2. The Housing Department is hereby authorized to submit the Substantial Amendment to the United States Department of Housing and Urban Development.
3. The City Manager or her designee is hereby authorized to negotiate and execute agreements with grantees for the activities identified in the Annual Action Plan amendment and all related contract amendments, extensions, and changes.
ADOPTED this _____ day of ___________, 2023, by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
MATT MAHAN
Mayor
ATTEST:
TONI J. TABER, CMC
City Clerk