Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Rosemary Kamei, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Toni Taber, City Clerk
Nora Frimann, City Attorney
Rachelle Blattman, City Manager's Office
Hybrid Meeting - Council Chambers and Virtually -
https://sanjoseca.zoom.us/j/83768347029
Wednesday, February 15, 2023 2:00 PM
* COVID-19 NOTICE *
Consistent with AB 361 and City of San José Resolution Nos. 80628, 80659, 80685, 80724, 80758, 80809, RES2023-1 and RES2023-22, Committee Members may be teleconferencing from remote locations.
How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
How to submit written Public Comment:
1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
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Joint Meeting for the Rules and February 15, 2023
Open Government Committee and
Committee of the Whole
Agenda
1) By phone 888 475 4499. Webinar ID: 83768347029. Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free)
2) By online https://sanjoseca.zoom.us/j/83768347029
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted.
A. City Council (City Clerk)
1. Review Final Agenda
ROGC Review February 21, 2023 Final Agenda - Cancelled
23-070
2. Review Draft Agenda
Review February 28, 2023 Draft Agenda
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
23-071
Attachments Agenda
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
B. Consent Calendar
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Joint Meeting for the Rules and February 15, 2023
Open Government Committee and
Committee of the Whole
Agenda
ROGC The Public Record for February 2 - February 9, 2023. (City Clerk) 23-072
1. Recommendation: Receive and file the Public Record for February 2 - February 9, 2023.
Attachments The Public Record
Update to the January - June 2023 Public Safety, Finance and Strategic Support Committee Work Plan. (City Manager)
ROGC
23-073
2. Recommendation: Approve two amendments to the January - June 2023 Public Safety, Finance and Strategic Support (PSFSS) Committee Work Plan to:
(a) Drop the following item from the March 16, 2023, PSFSS Committee meeting:
City Initiatives Roadmap: Customer Service Vision and Standards Status Report.
Purpose: Provide a status report on the Customer Service Vision and Standards initiative aimed at refreshing City values and standards, increasing public and internal satisfaction with services as part of the approved City Initiatives Roadmap for 2022-2023. (City Manager) (b) Drop the following item from the May 18, 2023, PSFSS Committee meeting:
City of San José Disaster Resiliency Annual Report.
Purpose: Provide an annual report on the City of San José’s community resiliency in responding to disasters. (City Manager - Emergency Management)
Attachments Memorandum
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Joint Meeting for the Rules and February 15, 2023
Open Government Committee and
Committee of the Whole
Agenda
Approval of the District 2 Career Exploration Seminar Sponsored by Council District 2 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jimenez)
ROGC
23-074
3. Recommendation: 1. Approve the Career Exploration Seminar hosted in collaboration with East Side Union High School District scheduled on March 24, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve the expenditure of District 2 office budget funds to purchase materials for the event.
3. Approve and accept donations from various individuals, businesses or community groups to support the event.
4. Place the item on the February 28, 2023 Council Agenda for action.
Attachments Memorandum from Jimenez
Approval of the Councilmember Peter Ortiz Community Swearing-In Ceremony Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Ortiz)
ROGC
23-075
4. Recommendation: 1. Approve the Councilmember Peter Ortiz Community Swearing-In Ceremony scheduled on February 21, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the February 28, 2023 Council Agenda for action.
Attachments Memorandum from Ortiz
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Joint Meeting for the Rules and February 15, 2023
Open Government Committee and
Committee of the Whole
Agenda
Approval of Recognizing March 25, 2023 as Greek Independence Day Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley)
ROGC
23-076
5. Recommendation: 1. Approve March 25, 2023 as Greek Independence Day as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve the Greek Flag Raising Ceremony on March 22, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses or community groups to support the events.
4. Approve the Greek Independence Day Tower and Rotunda Lighting Ceremony as a City Council sponsored Special Event and approve the expenditure of funds.
5. Place the item on the February 28, 2023 Council Agenda for action.
Attachments Memorandum from Foley
Retroactive Approval of the African American History Month Flag Raising Ceremony Sponsored by Council District 1 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Kamei)
ROGC
23-077
6. Recommendation: 1. Retroactively approve the African American History Month Flag Raising scheduled on February 10, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the February 28, 2023 Council Agenda for action.
Attachments Memorandum from Kamei
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council.
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Joint Meeting for the Rules and February 15, 2023
Open Government Committee and
Committee of the Whole
Agenda
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
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