TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: February 28, 2023
SUBJECT: Retroactive Approval of Councilmember Peter Ortiz Community Swearing- In Ceremony Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on February 15, 2023:
(a) Retroactively approve the Councilmember Peter Ortiz Community Swearing-In Ceremony scheduled on February 21, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; and
(b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Ortiz)
[Rules Committee referral 2/15/2023 - Item B.4]
COUNCIL AGENDA: 2/28/2023
ITEM: 2.19
FILE NO: 23-287
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Peter Ortiz
SUBJECT: SEE BELOW DATE: February 6th, 2023
APPROVED:
SUBJECT: APPROVAL OF THE COUNCILMEMBER PETER ORTIZ COMMUNITY SWEARING-
IN CEREMONY AS A CITY COUNCIL-SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT.
RECOMMENDATION
1. Approve the Councilmember Peter Ortiz Community Swearing-In Ceremony scheduled for February 21st, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the February 28th, 2023, Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The Councilmember Peter Ortiz Community Swearing-In Ceremony will connect District 5 residents to their respective councilmember, creating a clear channel for communication, and expressing the Councilmember’s policy priorities. Residents will enjoy cultural performances that reflect the diversity of East San José.
The Councilmember Peter Ortiz Community Swearing-In Ceremony event is free, open to the public, and sponsored by Councilmember Peter Ortiz.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Peter Ortiz will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 5, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
RULES COMMITTEE AGENDA: 2/15/2023
ITEM: B.4
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the February 15th, 2023, Rules Committee Agenda and the February 28th, 2023, City Council Agenda.
CEQA
Not a Project, File No. PP10-069(c), City Administrative Activities. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.