TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: March 14, 2023
SUBJECT: Retroactive Approval of St. Patrick's Day Flag Tower and Rotunda Lighting for the Celebration of the Sister City Relationship and Visit from the Dublin Delegation Sponsored by Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on March 8, 2023:
(a) Retroactively approve the St. Patrick's Day Flag Tower and Rotunda Lighting in clover green scheduled on March 11-18, 2023 for St. Patrick's Day and in celebration of the City’s sister city relationship with Dublin, Ireland as a City Council sponsored Special Event and approve the expenditure of funds; and
(b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Davis)
[Rules Committee referral 3/8/2023 - Item B.4]
COUNCIL AGENDA: 3/14/2023
ITEM: 2.13
FILE NO: 23-418
RULES COMMITTEE AGENDA: 3/8/2023
ITEM: B.4
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Dev Davis
District 6
SUBJECT: SEE BELOW DATE: 02/23/2023
APPROVED:
SUBJ
ECT: APPROVE ST. PATRICK’S DAY FLAG TOWER AND ROTUNDA
LIGHTING FOR THE CELEBRATION OF THE SISTER CITY RELATIONSHIP AND VISIT FROM THE DUBLIN DELEGATION SPONSORED BY COUNCIL DISTRICT 6
AS A CITY COUNCIL SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS
AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT RECOM
MENDATION
1. Approve
City Hall Tower and Rotunda lighting in clover green scheduled March 11-18, 2023 for St. Patrick’s Day and in celebration of the City’s sister city relationship with Dublin, Ireland.
2. Approve and accept donations from various individuals, businesses or community groups that support the events.
3. Place the item on the March 14, 2023, Council Agenda for action.
BACKG
ROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
San J
osé City Council Policy 7-14, City Hall Event Lighting Policy, Sections B.1 and C.1 allows the Rotunda and Tower lighting in conjunction with proclamations for official actions or ceremonial items as approved by City Council. The Office of Councilmember Dev Davis proposes that the City Hall Tower and Rotunda be illuminated in clover green for the dates of March 11-18, 2023, for the St. Patrick’s Day holiday and in celebration of the City’s sister city relationship with Dublin, Ireland.
The Dublin/San Jose Sister Cities relationship began in1986 to develop civic, cultural, economic, educational, artistic and athletic ties between San José and Dublin as well as Silicon Valley and
HONORABLE MAYOR AND CITY COUNCIL
February 23, 2023
Subject: St. Patrick’s Day Lighting
Ireland. On March 7 – 12, 2023, a seven-member delegation from Dublin, Ireland, will be visiting San Jose. This is the first sister city visit since COVID lockdowns. While in San Jose, the Dublin delegation will be meeting with City officials and elected offices, visiting San Jose businesses, and attending a Shark’s Game and participating in the Shamrock Run.
ANALYSIS
City Council Policy 7-14, City Hall Event Lighting Policy, Sections B.1 and C.1 allows Rotunda and Tower lighting in conjunction with proclamations for official actions or ceremonial items as approved by City Council.
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Dev Davis will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 6, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the March 8, 2023, Rules Committee Agenda and the March 14, 2023, City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.