CITY COUNCIL ACTION REQUEST
Department(s):
Finance
CEQA:
Not a Project, File No.
PP17-003,
Agreements/Contracts
(New or Amended)
resulting in no physical
changes to the
environment
Coordination:
Department of Parks,
Recreation and
Neighborhood Services;
City Attorney’s Office;
City Manager’s Budget
Office
Dept. Approval:
/s/
Julia H. Cooper
Council District(s):
Citywide
CMO Approval:
3/7/23
SUBJECT: ACTIONS RELATED TO THE PURCHASE ORDER WITH SYNLAWN OF CENTRAL CALIFORNIA, INC. FOR SYNTHETIC DOG TURF INSTALLATION AND
REPLACEMENT SERVICES
RECOMMENDATION:
Adopt a resolution authorizing the City Manager to:
1. Execute a purchase order with SYNLawn of Central California, Inc. (Clovis, CA) for synthetic dog turf installation and replacement services for an initial one-year term, beginning on or about March 29, 2023, and ending on or about March 28, 2024, for a not-to-exceed amount of $1,000,000; and
2. Exercise up to four one-year options to extend the term of the purchase order with the last option year ending on or about March 28, 2028, subject to the appropriation of funds.
Desired Outcome: Authorizing the City Manager to take this action provides the City with synthetic dog turf installation services.
BASIS FOR RECOMMENDATION:
The Department of Parks, Recreation, and Neighborhood Services oversees the maintenance of synthetic turf surfaces at various City locations. Synthetic dog turf is used in City parks and other facilities for use by the public. These synthetic turf surfaces are exposed to adverse weather and natural conditions that often leads to damage over time. Synthetic turf installation and replacement services are required for the preservation and safety of City parks and facilities.
In December 2022, a competitive Request for Bids was released by the Finance Department to procure these services. Two responsive bids were submitted and no protests were received. Neither bidder qualified for the City’s local or small business preference. Staff recommends award to SYNLawn of Central California, Inc. as the lowest priced, responsive, and responsible bidder pursuant to the bidding procedures of the San José Municipal Code, Section 4.12. 310B. Approval of this recommendation ensures the City receives synthetic dog turf installation and replacement services at various City parks and facilities.
Commission Recommendation/Input: There is no commission recommendation or input associated with this action.
COST AND FUNDING SOURCE:
Fund #
Appn. #
Appn. Name
Total Appn.
Amt. for
Recommendation
2022-2023 Capital
Budget Page
Last Budget
Action (Date,
Ord. No)
375 424W
Butcher Dog Park
Renovations 244,000 244,000 444
06/21/2022,
30790
388 424W
Butcher Dog Park
Renovations 736,000 256,000 444
06/21/2022,
30790
377 5541
Strategic Capital
Replacement and
Maintenance Needs 150,000 50,000 518
06/21/2022,
30790
COUNCIL AGENDA: 03/21/23
FILE: 23-402
ITEM: 2.8
Fund #
Appn. #
Appn. Name
Total Appn.
Amt. for
Recommendation
2022-2023 Capital
Budget Page
Last Budget
Action (Date,
Ord. No)
378 5541
Strategic Capital
Replacement and
Maintenance Needs 150,000 50,000 532
06/21/2022,
30790
380 5541
Strategic Capital
Replacement and
Maintenance Needs 200,000 50,000 540
06/21/2022,
30790
381 5541
Strategic Capital
Replacement and
Maintenance Needs 200,000 50,000 552
06/21/2022,
30790
382 5541
Strategic Capital
Replacement and
Maintenance Needs 150,000 50,000 563
06/21/2022,
30790
384 5541
Strategic Capital
Replacement and
Maintenance Needs 200,000 50,000 580
06/21/2022,
30790
385 5541
Strategic Capital
Replacement and
Maintenance Needs 150,000 50,000 593
06/21/2022,
30790
386 5541
Strategic Capital
Replacement and
Maintenance Needs 150,000 50,000 609
06/21/2022,
30790
388 5541
Strategic Capital
Replacement and
Maintenance Needs 150,000 50,000 622
06/21/2022,
30790
389 5541
Strategic Capital
Replacement and
Maintenance Needs 200,000 50,000 634
06/21/2022,
30790
FOR QUESTIONS CONTACT: Luz Cofresí-Howe, Assistant Director of Finance at [email protected].