City of San Jose
Council Study Session on
Emergency Management
March 23, 2023
Facilitators:
Assistant City Manager, Lee Wilcox
Deputy City Manager, Kip Harkness
Director, Office of Emergency Management, Raymond Riordan Presenter:
Senior Executive Analyst, Office of Emergency Management, Karen Truong
Introduction
Mayor’s Welcoming Remarks
City Manager’s Opening Remarks
CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 2
Study Session Structure
Introduction – 5 minutes
Module 1 – 45 minutes
Module 2 – 105 minutes
Public Comment – 20 minutes
Closing Remarks – 5 Minutes
3 CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 Overview
The City Council Study Session on Emergency Management is an opportunity to:
1. Engage the Mayor and City Council in discussions on actions to take during an emergency.
2. Engage the Mayor and City Council in discussions on how the Emergency Operations Center functions in a disaster and communicates with the elected officials.
3. Engage the Mayor and City Council in discussion on the updated plans and procedures that guide our emergency response. 4 CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 Study Session
Overview
• Keep objectives in mind
• Treat scenario as real event
5 CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 Facilitators & Presenter
MODULE 1
Ray Riordan, Director,
Office of Emergency
Management
Karen Truong, Senior
Executive Analyst, Office
of Emergency
Management
MODULE 2
Lee Wilcox, Assistant City
Manager
Kip Harkness, Deputy City
Manager
6 CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 Module #1
Overview
1. Review of past Emergency Operation
Center activations
2. Discuss recent experiences
3. Present on Disaster District Offices
7CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 8 EOC Activations
2020 2021 2022 2023
COVID-19
Winter Storm & Atmospheric Rivers
Santa Clara Unit (SCU)
Lightning Complex Fire Flood Watch Home Depot Fire
Race Street Gas Leak Gas Leak Extreme Heat Event &
Power Vulnerability
George Floyd Protests Flood Watch
Public Safety Power
Shutoff Events
CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 Recent Experiences
What were some fears and/or concerns you had before the 2022/2023 Winter Storm & Atmospheric Rivers?
What was the best thing EOC staff did to help communicate with you during these 2022/2023 Winter Storm & Atmospheric Rivers? 9 CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 Disaster District Offices
Maintain and support continuity of government operations Conduit of real-world information for the EOC
Force multiplier for emergency information
NOT Incident Commander, First Responder
10 CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 11 Questions
12 CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 Module #2
Overview
1. Overview of Continuity of Operations
Plan
2. Overview of EOC Functions
3. Earthquake Scenario
4. Tabletop Exercise
5. Council Discussion
6. City Manager’s Closing Remarks
13CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 Continuity of Operations Plan
14 CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 EOC Functions
15 CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 CITY OF SAN JOSE CITY COUNCIL STUDY SESSION JANUARY 30, 2020 16 Tabletop Exercise
17 CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 18 CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 Council Discussion: Q&A
19 CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 Council Discussion: Feedback
What insight have you gained from this study session that you want us to keep in mind as we continue working on the City’s emergency management efforts?
What are some emergency management areas where we should challenge ourselves and/or improve?
What strengths do we bring to the emergency management efforts? What do you need to do to be prepared as an individual and as a community leader?
20 CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 City Manager’s Closing Remarks
21 CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 Public Comment
22 CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 Mayor’s Closing
Remarks
23 CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023 Thank You
Point of Contact for Study
Session
Raymond Riordan
Director
City Manager’s Office of
Emergency Management
[email protected]
(408) 794-7055
24 CITY OF SAN JOSE COUNCIL STUDY SESSION MARCH 23, 2023