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MINUTES OF THE
JOINT MEETING OF THE RULES AND OPEN GOVERNMENT COMMITTEE AND
COMMITTEE OF THE WHOLE
SAN JOSE, CALIFORNIA WEDNESDAY, March 8, 2023
The Committee meeting was held in a hybrid format, both in person in the Council Chambers and teleconferenced from remote locations. The meeting convened at 2:02 p.m.
Present: Councilmembers- Davis, Jimenez, Kamei, Foley, Cohen
Absent: Councilmembers- None
Staff: Assistant City Manager, Lee Wilcox; City Attorney, Nora Frimann; City Clerk, Toni Taber; City Manager’s Office, Rachelle Blattman; and Deputy City Clerk, Megan Roche.
A. City Council (City Clerk)
1. Review March 14, 2023 Final Agenda
a) Add new items to Final Agenda
b) Assign “Time Certain” to Agenda Items (if needed)
c) Review of Notice of Waiver Requests for Agenda Items or Documents (if needed) Public Comments: The following members of the public provided comments: Paul Soto and Blair Beekman.
Action: Upon motion by Vice Chair Pam Foley, seconded by Councilmember Rosemary Kamei, and carried unanimously, the Committee approved the final agenda for the City Council meeting on March 14, 2023, with the evening session cancelled. (5-0-0)
2. Review March 21, 2023 Draft Agenda
a) Add new items to Draft Agenda
b) Assign “Time Certain” to Agenda Items (if needed)
c) Review of Notice of Waiver Requests for Agenda Items or Documents (if needed) Public Comments: The following member of the public provided comments: Paul Soto.
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Action: Upon motion by Councilmember Dev Davis, seconded by Councilmember Sergio Jimenez, and carried unanimously, the Committee approved the draft agenda for the City Council meeting on March 21, 2023. (5-0-0)
B. Consent Calendar
Public Comments: None
Action: Upon motion by Councilmember Dev Davis, seconded by Councilmember Rosemary Kamei, and carried unanimously, the Consent Calendar was approved. (5-0-0)
1. Release Date for Study Session. (City Manager)
The date of Tuesday, April 4, 2023, which was held for a Study Session, was released.
2. Joint Meeting Between City Council, the Federated City Employees’ Retirement System and the Police & Fire Department Retirement Plan. (City Manager) A Joint Meeting of the City Council, the Federated City Employees’ Retirement System and the Police & Fire Department Retirement Plan was set for March 30, 2023 at 1:30 p.m. - 4:30 p.m., in the City Hall Wing Rooms W118-120. The two potential topics for discussion were also approved.
3. Monthly Report of Activities for February 2023. (City Auditor) The Auditor’s Office Monthly Report of Activities for the month of February 2023 was approved.
4. Approval of St. Patrick's Day Flag Tower and Rotunda Lighting for the Celebration of the Sister City Relationship and Visit from the Dublin Delegation Sponsored by Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis)
The City Hall Tower and Rotunda lighting in clover green scheduled on March 11-18, 2023 for St.
Patrick’s Day and in celebration of the City’s sister city relationship with Dublin, Ireland, sponsored by Council District 6, was approved for placement on the March 14, 2023 City Council agenda.
5. Retroactive Approval of District 8 Budget and Breakfast Sponsored by Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Candelas)
The District 8 Budget and Breakfast scheduled on February 25, 2023, sponsored by Council District 8, was approved for placement on the March 14, 2023 City Council agenda.
C. Rules Committee Reviews, Recommendations and Approvals
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D. Open Forum
No members of the public spoke during Open Forum.
E. Adjournment
Chair David Cohen adjourned the Committee meeting at 2:13 p.m.
Minutes Recorded, Prepared, and Respectfully Submitted by,
_________________________________
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Megan Roche
Deputy City Clerk, City of San José
CJ/mr:rulesmin20230308