TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: March 28, 2023
__________
SUBJECT: Approval of Music in the Valley Festival Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event Recommendation
As recommended by the Rules and Open Government Committee on March 22, 2023:
(a) Approve the Music in the Valley Festival scheduled on April 30, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Foley)
[Rules Committee referral 3/22/2023 - Item B.4]
COUNCIL AGENDA: 3/28/2023
ITEM: 2.13
FILE NO: 23-474
RULES COMMITTEE AGENDA :
FILE :
ITEM :
3/22/2023
ROGC 23-121
B.4
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: COUNCILMEMBER FOLEY
DISTRICT 9
SUBJECT: SEE BELOW
DATE: 3/16/2023
APPROVED: Date: 3/16/2023
SUBJECT: APPROVAL OF THE MUSIC IN THE VALLEY FESTIVAL SPONSORED BY DISTRICT 9 AS A SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS FOR THE EVENT.
RECOMMENDATION
1. Approve the Music in the Valley Festival scheduled on April 30, 2023 as a City Council sponsored Special Event and approve expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the March 28, 2023 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds in Special Event Accounts.
The Music in the Valley Festival will be held on April 30, 2023 at the Camden Community Center and sponsored by Councilmember Pam Foley, and will be free and open to the public.
This special event brings together residents from District 9 and the City of San Jose to enjoy the performing arts as well as children’s activities run by the Camden Community Center staff and local food and drink vendors.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure
HONORABLE MAYOR AND CITY COUNCIL
March 16, 2023
Subject: Music in the Valley
requirements, the sponsoring Councilmember will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Reports (DFR-1). Approval of this memorandum will enable Council District 9, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City's Website for the March 22, 2023 Rules Committee Agenda and the March 28, 2023 City Council Agenda.
COORDINATION
This memorandum has been coordinated with the City Clerk’s Office.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
REVIEWED BY:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.