TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: March 28, 2023
__________
SUBJECT: Approval of Cesar Chavez Day Flag Raising Ceremony Sponsored by Council District 2 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on 3/22/2023:
(a) Approve the Cesar Chavez Day Flag Raising Ceremony scheduled on March 30, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Jimenez)
[Rules Committee referral 3/22/2023 - Item B.5]
COUNCIL AGENDA: 3/28/2023
ITEM: 2.14
FILE NO: 23-477
RULES COMMITTEE AGENDA : 03/22/2023
FILE : ROGC 23-126
ITEM : B.5
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Jimenez
District 2
SUBJECT: SEE BELOW DATE: March 16, 2023
APPROVED:
SUBJECT: APPROVAL OF THE CESAR CHAVEZ DAY FLAG RAISING CEREMONY SPONSORED BY COUNCIL DISTRICT 2 AS A CITY COUNCIL
SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT
DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Approve the Cesar Chavez Day Flag Raising Ceremony scheduled on March 30, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the March 28, 2023, Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The Cesar Chavez Day Flag Raising Ceremony will be held on Thursday, March 30, 2023 at San Jose City Hall, 200 E. Santa Clara St. in San Jose and sponsored by Councilmember Sergio Jimenez and the Chavez Family Vision, Inc. This special event will celebrate the legacy of Cesar Chavez, labor leader and civil rights activist who, with Dolores Huerta, co-founded the National Farm Workers Association (later the United Farm Workers Union, UFW) in 1962. Cesar Chavez is an important figure in San Jose history where his former home is a Historical Landmark. The event is free and open to the public.
The display of the United Farm Workers Flag on March 30, 2023, is permitted under Council Policy 2-1.
HONORABLE MAYOR AND CITY COUNCIL
March 16, 2023
Subject: Cesar Chavez Flag Raising Ceremony
Rev 1/2018
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Jimenez will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 2, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the March 22, 2023, Rules Committee Agenda and the March 28, 2023 City Council Meeting Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.