-1- March 29, 2023
MINUTES OF THE
JOINT MEETING OF THE RULES AND OPEN GOVERNMENT COMMITTEE AND
COMMITTEE OF THE WHOLE
SAN JOSE, CALIFORNIA WEDNESDAY, March 29, 2023
The Committee meeting was held in a hybrid format, both in person in the Council Chambers and teleconferenced from remote locations. The meeting convened at 2:00 p.m.
Present: Councilmembers- Davis, Jimenez, Kamei, Foley (2:02 p.m.), Cohen
Absent: Councilmembers- None
Staff: Assistant City Manager, Lee Wilcox; City Attorney, Nora Frimann; City Clerk, Toni Taber; City Manager’s Office, Rachelle Blattman; and Deputy City Clerk, Megan Roche.
Pursuant to AB2449, Chair David Cohen provided notice to the Rules and Open Government Committee that he would be participating virtually using the Just Cause exemption of illness. This is his first of two allowed exemptions.
A. City Council (City Clerk)
1. Review April 4, 2023 Final Agenda
a) Add new items to Final Agenda
b) Assign “Time Certain” to Agenda Items (if needed)
c) Review of Notice of Waiver Requests for Agenda Items or Documents (if needed) Public Comments: The following member of the public provided comments: Blair Beekman.
Discussion: Councilmember Sergio Jimenez asked why there was a deferral for item 7.2. Assistant City Manager Lee Wilcox clarified that the community group involved in the project has requested another two weeks before the item is heard by the City Council.
Action: Upon motion by Councilmember Dev Davis, seconded by Vice Chair Pam Foley, and carried unanimously, the Committee approved the final agenda for the City Council meeting on April 4, 2023 with the Add Sheet. (5-0-0)
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2. Review April 11, 2023 Draft Agenda
a) Add new items to Draft Agenda
b) Assign “Time Certain” to Agenda Items (if needed)
c) Review of Notice of Waiver Requests for Agenda Items or Documents (if needed) Public Comments: The following members of the public provided comments: Paul Soto and Blair Beekman.
Action: Upon motion by Vice Chair Pam Foley, seconded by Councilmember Sergio Jimenez, and carried unanimously, the Committee approved the draft agenda for the City Council meeting on April 11, 2023, with the evening session cancelled. City Clerk Toni Taber noted that all Land Use items were noticed for 1:30 p.m. on April 11, 2023. (5-0-0)
B. Consent Calendar
Public Comments: The following members of the public provided comments: Blair Beekman and Paul Soto.
Action: Councilmember Dev Davis made a motion, which was seconded by Vice Mayor Rosemary Kamei, to approve the Consent Calendar.
Friendly Amendment: Vice Chair Pam Foley requested a friendly amendment to Councilmember Dev Davis’ motion, to approve the Consent Calendar with a correction to the date listed in item B.5: to update the date for the Mayor’s D9 Budget Town Hall held at the Camden Community Center from March 21, 2023 to March 20, 2023. This friendly amendment was accepted by Councilmember Dev Davis and Vice Mayor Rosemary Kamei.
Final Action: Upon motion by Councilmember Dev Davis, seconded by Vice Mayor Rosemary Kamei, and carried unanimously, the Consent Calendar was approved, with a correction to the date listed on item B.5. The date of the Mayor’s D9 Budget Town Hall held at the Camden Community Center was listed as March 21, 2023; the date was corrected to March 20, 2023. (5-0-0)
1. The Public Record for March 16 - March 23, 2023. (City Clerk) The Public Record for March 16 – March 23, 2023 was noted and filed.
2. Update to the January - June 2023 Public Safety, Finance and Strategic Support Committee Work Plan. (City Manager)
An amendment to the January - June 2023 Public Safety, Finance and Strategic Support (PSFSS) Committee Work Plan was approved to add the following item to the May 18, 2023 PSFSS Committee meeting agenda: Recruitment, Hiring, and Retention Strategies Status Report.
3. Approval of Tower Lighting for the Western Province Council of Kappa Alpha Psi Fraternity Regional Conference on April 12-16, 2023, Sponsored by the Mayor's Office as a City Council Sponsored Special Event. (Mayor)
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The 76th Western Province Council of Kappa Alpha Psi Fraternity Regional Conference Tower Lighting scheduled on April 12-16, 2023, sponsored by the Mayor’s office, was approved for placement on the April 11, 2023 City Council agenda.
4. Retroactive Approval of Community Leaders Networking Breakfast Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley) The Community Leaders Networking Breakfast held at the Camden Community Center scheduled on February 3, 2023, sponsored by Council District 9, was approved for placement on the April 4, 2023 City Council agenda.
5. Retroactive Approval of Mayor’s D9 Budget Town Hall Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley)
The Mayor’s D9 Budget Town Hall held at the Camden Community Center scheduled on March 20, 2023, sponsored by Council District 9, was approved for placement on the April 11, 2023 City Council agenda. *This item and corresponding memorandum originally listed the date for the Mayor’s D9 Budget Town Hall held at the Camden Community Center as March 21, 2023. Vice Chair Pam Foley requested a friendly amendment to Councilmember Dev Davis’ original motion to revise the date of the B.5 event to March 20, 2023. The Friendly Amendment was accepted.
C. Rules Committee Reviews, Recommendations and Approvals D. Open Forum
1. Blair Beekman appreciated the comments provided during the meeting, described the shock value and devastation related to “smash and grab” crimes, and encouraged both peace and continued dialogue in addressing the war in the Ukraine area.
E. Adjournment
Chair David Cohen adjourned the Committee meeting at 2:21 p.m.
Minutes Recorded, Prepared, and Respectfully Submitted by, _________________________________
Megan Roche
Deputy City Clerk, City of San José
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Approved at Council on: 5/9/2023
Attest By:
_______________________________
…..
Toni J. Taber, CMC
City Clerk, City of San José
CJ/mr:rulesmin20230329