TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: April 11, 2023
SUBJECT: Approval of Tower Lighting for the Western Province Council of Kappa Alpha Psi Fraternity Regional Conference Sponsored by Mayor's Office as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on March 29, 2023:
(a) Approve the Tower Lighting for the 76th Western Province Council of Kappa Alpha Psi Fraternity Regional Conference scheduled from April 12, 2023 to April 16, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Mayor)
[Rules Committee referral 3/29/2023- Item B.3]
COUNCIL AGENDA: 4/11/2023
ITEM: 2.16
FILE NO: 23-513
1 RULES AGENDA: 03/29/2023
ITEM: B.3
Memorandum
TO: City Council FR
OM: Mayor Matt Mahan
SUBJECT: SEE BELOW DATE: March 17, 2023
APPROVED:
03/
17/2023
SUBJECT: APPROVAL OF TOWER LIGHTING FOR THE WESTERN PROVINCE
COUNCIL OF KAPPA ALPHA PSI FRATERNITY REGIONAL CONFERENCE ON APRIL 12-16, 2023, SPONSORED BY THE MAYOR’S OFFICE AS A CITY COUNCIL
SPONSORED SPECIAL EVENT
RECOMMENDATION:
1. Approve the 76th Western Province Council of Kappa Alpha Psi Fraternity Regional Conference Tower Lighting on April 12-16, 2023.
2. Place the item on Tuesday, April 11, 2023, Council Agenda for action.
BACKGROUND:
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds in Special Events Accounts.
The 76th Western Province Council of Kappa Alpha Psi Fraternity Regional Conference will be held on April 12-16, 2023, in San José. The Tower will be lit red from April 12-16, 2023, in honor of the 76th Western Province Council of Kappa Alpha Psi Fraternity Regional Conference returning to San José after nearly 30 years and will be sponsored by Mayor Mahan.
The Kappa Alpha Psi Fraternity, Inc. (ΚΑΨ) is a historically African American fraternity. Since the fraternity's founding on January 5, 1911, at Indiana University Bloomington, the fraternity has never excluded membership on the basis of color, creed or national origin. Kappa Alpha Psi is the 2nd oldest existing collegiate historically Black Greek Letter Fraternity and the 1st intercollegiate Fraternity incorporated as a national body. Their motto is Achievement in Every Field of Human Endeavor. Through its worldwide prominence, Kappa Alpha Psi has had a global impact on events which affect local communities, as well as places around the globe.
Local chapters of Kappa Alpha Psi participate in community outreach activities to feed the
HONORABLE MAYOR AND CITY COUNCIL
Subject: 76th Western Province Regional Council Lighting
2 homeless, provide scholarships to young people matriculating to college, serve as mentors to young men, participate in blood drives and serve as hosts of seminars for public health awareness to name a few. The Kappa Alpha Psi Fraternity, Inc. San Jose Alumni Chapter was chartered on September 25, 1970, and the Delta Rho Chapter at San Jose State University was chartered on June 16, 1956. Both Chapters are hosting the 76th Western Province Council Regional Conference in San José. The Tower lighting honors the Kappa Alpha Psi community residing in the San José metropolitan area.
ANALYSIS:
City Council Policy 7-14, City Hall Event Lighting Policy, Sections B.1 and C.1 allows Tower lighting in conjunction with proclamations for official actions or ceremonial items as approved by City Council. It also allows for extended lighting beyond one cycle between sundown and sunrise.
Approval by the City Council of the event will ensure compliance with the Council's prior direction regarding Council Special Events. Approval of this memorandum will enable Council Mayor’s Office, City departments, and the Office of the City Clerk to proceed with the lighting.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City's Website for the March 29, 2023, Rules Committee Agenda and the April 11, 2023, City Council Agenda.
CEQA
X Not a Project, File No. PPl 7-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
□ Not a Project, File No. PPl 7-011, Temporary Special Events resulting in no changes to the physical environment.
□ Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
□ Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. □ Exempt, File No. PP 11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.