TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: April 11, 2023
SUBJECT: Retroactive Approval of Mayor’s D9 Budget Town Hall Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on March 29, 2023:
(a) Retroactively approve the D9 Budget Town Hall scheduled on March 20, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Foley)
[Rules Committee referral 3/29/2023 - Item B.5]
Note: An amendment to the date of the Town Hall is corrected to March 20, 2023 approved by 3/29/2023 Rules Meeting.
COUNCIL AGENDA: 4/11/2023
ITEM: 2.17
FILE NO: 23-519
RULES COMMITTEE AGENDA: 3/29/2023
ITEM: B.5
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Pam Foley
District 9
SUBJECT: Mayor’s D9 Budget Town
Hall
DATE: 03/21/2023
APPROVED: DATE: 03/21/2023
S
UBJECT: RETROACTIVE APPROVAL OF MAYOR’S D9 BUDGET TOWN HALL SPONSORED BY COUNCIL DISTRICT 9 AS A CITY COUNCIL
SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT.
RE
COMMENDATION
1. Retroactively approve the Mayor’s D9 Budget Town Hall held at the Camden Community Center scheduled on March 21, 2023 as a City Council sponsored Special Events and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the April 11, 2023 Council Agenda for action.
B
ACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
T
he Mayor’s D9 Budget Town Hall was held on March 21, 2023 at Camden Community Center and sponsored by Councilmember Foley. This special event was an opportunity for the community to hear and ask questions about the Mayor’s Budget message. The event was free and open to the public.
ANALYSIS
Approval by the City Council of the events will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure
HONORABLE MAYOR AND CITY COUNCIL
03/16/2023
Subject: Community Leaders Network Breakfast
Rev 10/2015
requirements, Councilmember Foley will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 9, City departments and the Office of the City Clerk to proceed with the events. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the March 29, 2023 Rules Committee Agenda and the April 4, 2023 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
X Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.