CITY COUNCIL ACTION REQUEST
Department(s):
Finance
CEQA:
Not a Project, File No.
PP17- 003, Agreements/
Contracts (New or
Amended) resulting
in no physical changes to
the environment
Coordination:
Airport Department, City
Attorney’s Office, and
City Manager’s Budget
Office
Dept. Approval:
/s/
Rick Bruneau
Council District(s):
District 6
CMO Approval:
3/29/23
SUBJECT: ACTIONS RELATED TO PURCHASE ORDERS WITH SACRAMENTO COMPUTER POWER, INC. FOR UNINTERRUPTIBLE POWER SUPPLY MONITORING, ON-
SITE SERVICES, AND AS-REQUIRED BATTERY AND NETWORK MANAGEMENT
CARD REPLACEMENTS
RECOMMENDATION:
Adopt a resolution authorizing the City Manager to:
(a) Negotiate and execute a purchase order with Sacramento Computer Power, Inc. (Sacramento, CA) for uninterruptible power supply monitoring, on-site services, and as-required battery and network management card replacement for the San José Mineta International Airport for a maximum compensation of $100,000 for the option term beginning June 1, 2023 and ending August 31, 2024.
(b) Negotiate and execute amendments as required for any unanticipated changes during the option term beginning June 1, 2023 and ending August 31, 2024, subject to the appropriation of funds.
(c) Exercise up to three additional one-year options to extend the term of the purchase order through August 31, 2027, subject to the appropriation of funds.
Desired Outcome: Authorizing the City Manager to take this action provides monitoring and support services to the Airport Department (Airport) to facilitate management and maintenance of their uninterruptible power supplies.
BASIS FOR RECOMMENDATION:
An Uninterruptible Power Supply (UPS) ensures critical business systems do not go down in the event of a power outage by supplying battery-based power until the Airport’s electricity is restored. A UPS differs from an auxiliary emergency power system or standby generator in that it will provide near-instantaneous protection from input power interruptions by supplying energy stored in its batteries. Critical business systems for the Airport include integrated network systems supporting airlines, City staff, and tenants.
Proactive UPS monitoring and services provide critical insights into the current battery charge and performance and sends alerts on critical events. This enables the Airport to avoid disruptions in service and costs associated with repair, remedy, damage, penalty, and third-party service obligations.
In May 2022, the Finance Department issued a Request for Quotation on behalf of the Airport for UPS monitoring, on-site services, and as-required battery and network management card replacement. The City received two responsive bids prior to the Request for Quotation submittal deadline. Neither respondent requested the local or small business enterprise preference. Based on the bid results, a notice of intended award was issued on June 29, 2022 recommending the award to Sacramento Computer Power, Inc. as the lowest priced, responsive, and responsible bidder. No protests were received. The City subsequently issued a purchase order to Sacramento Computer Power, Inc. for $78,874 under the City Manager’s authority for the initial one-year term ending May 31, 2023.
COUNCIL AGENDA: 04/11/23
FILE: 23-495
ITEM: 2.14
Approval of this recommendation authorizes staff to execute annual purchase orders with Sacramento Computer Power, Inc. to provide the Airport with UPS monitoring, on-site services, and as-required battery and network management card replacement through the last option term ending August 31, 2027.
Climate Smart San José: The recommendation in this memorandum has no effect on Climate Smart San José energy, water, or mobility goals.
Commission Recommendation/Input: There is no commission recommendation or input associated with this action.
This City Council item is consistent with the City’s 2022-2023 Adopted Operating Budget, specifically the Service Delivery Framework for the City Service Area pertaining to Transportation and Aviation Services to:
1) Provide Safe and Secure Transportation Systems; 2) Provide Viable Transportation Choices that Promote a Strong Economy; 3) Travelers Have a Positive, Reliable and Efficient Experience; and 4) Preserve and Improve Transportation Assets and Facilities.
COST AND FUNDING SOURCE:
Fund
#
Appn
# Appn. Name
Total
Appn
Amt. for
Contract
2022-2023
Adopted Operating
Budget Page
Last Budget
Action (Date,
Ord. No.)
523 0802 Non-Personal/Equipment $51,142,505 $100,000 948 06/21/2022, 30790
FOR QUESTIONS CONTACT: For procurement and contract related questions, please contact Albie Udom, Deputy Director of Finance – Purchasing and Risk Management, at [email protected]. For program related questions, please contact Judy Ross, Assistant Director of Aviation, at [email protected].