NVF:JVP:JLM
4/5/2023
T-44478-23\20230411_0212res_FINAL (1).doc 1
Council Agenda: 4/11/2023
Item No.: 2.12
RESOLUTION NO.
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
JOSE AUTHORIZING THE CITY MANAGER TO ( A) EXECUTE
A PURCHASE ORDER WITH ACCEL AIR SYSTEMS, INC.
(SANTA CLARA, CA) FOR HVAC MECHANICAL SYSTEMS
MAINTENANCE, REPAIRS, REPLACEMENT, AND
INSTALLATION SERVICES FOR A ONE -YEAR TERM,
BEGINNING ON OR ABOUT APRIL 12, 2023, AND ENDING ON
APRIL 11 , 2024, FOR A NOT -TO-EXCEED AMOUNT OF
$1,200,000; AND (B) EXERCISE UP TO FOUR (4) ADDITIONAL
ONE-YEAR OPTIONS TO EXTEND THE TERM OF THE
PURCHASE ORDER, W ITH THE LAST OPTION ENDING ON
OR ABOUT APRIL 11, 2028, SUBJECT TO THE
APPROPRIATION OF FUNDS
WHEREAS, the City of San José (“City”) Public Works Department is responsible for overseeing the service and maintenance of Heating, Ventilation, and Air Conditi oning (“HVAC”) infrastructure at City facilities; and
WHEREAS, HVAC mechanical systems maintenance, repairs, replacement, and installation services are critical for operations at various City sites including police facilities, fire stations, and library branches; and
WHEREAS, a competitive Request for Bid was facilitated by the Finance Department, four (4) bids were submitted, and no protests were received; and
WHEREAS, staff recommends awarding a contract to Accel Air Systems, Inc. as the lowes t responsive and responsible bidder pursuant to the bidding procedures in Section 4.12.310 B of the San José Municipal Code; and
WHEREAS, the City desires to execute a purchase order with Accel Air Systems, Inc. to ensure the City ha s HVAC mechanical systems, maintenance, repairs, replacement, and installation services;
NVF:JVP:JLM
4/5/2023
T-44478-23\20230411_0212res_FINAL (1).doc 2
Council Agenda: 4/11/2023
Item No.: 2.12
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SAN JOSE THAT:
The City Manager is hereby authorized to:
1. Execute a purchase order with Accel Air Systems, Inc. (Santa Clara, CA) for HVAC mechanical systems maintenance, repairs, replacement, and installation services for a one-year term, beginning on or about April 12, 2023, and ending on April 11 , 2024, for a not-to-exceed amount of $1,200,000; and
2. Exercise up to four (4) additional one-year options to extend the term of the purchase order, with the last option ending on or about April 11 , 2028, subject to the appropriation of fund.
ADOPTED this _____ day of ___________, 2023, by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
MATT MAHAN
Mayor
ATTEST:
TONI J. TABER, CMC
City Clerk