Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Rosemary Kamei, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Toni Taber, City Clerk
Nora Frimann, City Attorney
Rachelle Blattman, City Manager's Office
Hybrid Meeting - Council Chambers and Virtually -
https://sanjoseca.zoom.us/j/83768347029
Wednesday, April 12, 2023 2:00 PM
How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
How to submit written Public Comment:
1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
City of San José Page 1 Printed on 4/13/2023
Joint Meeting for the Rules and April 12, 2023
Open Government Committee and
Committee of the Whole
Agenda
1) By phone 888 475 4499. Webinar ID: 83768347029. Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free)
2) By online https://sanjoseca.zoom.us/j/83768347029
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted.
A. City Council (City Clerk)
1. Review Final Agenda
Review April 18, 2023 Final Agenda
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
23-147
Agenda
Add Sheet
Attachments
2. Review Draft Agenda
Review April 25, 2023 Draft Agenda
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
23-148
Agenda
Memorandum from Ortiz - 4/12/2023
Letters from the Public
Attachments
City of San José Page 2 Printed on 4/13/2023
Joint Meeting for the Rules and April 12, 2023
Open Government Committee and
Committee of the Whole
Agenda
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
B. Consent Calendar
ROGC The Public Record for March 29 - April 6, 2023. (City Clerk) 23-149
1. Recommendation: Receive and file the Public Record for March 29 - April 6, 2023.
Attachments The Public Record
Update to the January - June 2023 Community and Economic Development Committee Work Plan. (City Manager)
ROGC
23-150
2. Recommendation: Approve two amendments to the January - June 2023 Community and Economic Development (CED) Committee Work Plan to:
(a) Drop the following item from the April 24, 2023, CED Committee meeting:
Parks Development Impact Fee Study Status Report.
Purpose: Provide a status report on the Parks Development Impact Fee Study. (Parks, Recreation, and Neighborhood Services) (b) Drop the following item from the May 22, 2023, CED Committee meeting:
Downtown and Regional Wayfinding Status Report.
Purpose: Provide a status report on Downtown and Regional Wayfinding efforts. (Transportation/Economic Development and Cultural Affairs)
Attachments Memorandum
City of San José Page 3 Printed on 4/13/2023
Joint Meeting for the Rules and April 12, 2023
Open Government Committee and
Committee of the Whole
Agenda
Update to the January - June 2023 Public Safety, Finance and Strategic Support Committee Work Plan. (City Manager)
ROGC
23-151
3. Recommendation: Approve an amendment to the January - June 2023 Public Safety, Finance and Strategic Support (PSFSS) Committee Work Plan to move the following item from the April 20, 2023 PSFSS Committee meeting agenda to the June 15, 2023 PSFSS Committee meeting agenda:
Response to the Investigations of Police Misconduct in San José Report by Moeel, Lah, Fakhoury, LLP.
Purpose: Provide a report responding to the Investigations of Police Misconduct in San José report by Moeel, Lah, Fakhoury, LLP. (City Manager/Independent Police Auditor)
Attachments Memorandum
ROGC Monthly Report of Activities for March 2023. (City Auditor) 23-152
4. Recommendation: Approve the Auditor’s Office Monthly Report of Activities for the month of March 2023.
Attachments Memorandum
Retroactive Approval of Events Sponsored by Council District 3 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Torres) ROGC
23-153
5. Recommendation: 1. Retroactively approve the Business Safety Meeting event scheduled on February 22, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Cafecito event scheduled on March 2, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the Community Swearing In event scheduled on March 16, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
4. Approve and accept donations from various individuals, businesses or community groups to support the events.
5. Place the item on the April 18, 2023 Council Agenda for action.
Attachments Memorandum from Torres
City of San José Page 4 Printed on 4/13/2023
Joint Meeting for the Rules and April 12, 2023
Open Government Committee and
Committee of the Whole
Agenda
Approval of City Hall Free Use on April 29, 2023 for the Trans Day of Visibility Event Sponsored by Council Districts 9 and 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley and Davis) ROGC
23-154
6. Recommendation: 1. Adopt a resolution authorizing “Free Use” for events and activities held on Saturday, April 29, 2023 for the Trans Day of Visibility event.
2. Approve the Trans Day of Visibility event scheduled on April 29, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses or community groups to support the event.
4. Place the item on the April 18, 2023 Council Agenda for action.
Attachments Memorandum from Foley and Davis
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
City of San José Page 5 Printed on 4/13/2023