RULES COMMITTEE AGENDA: 4/19/2023
ITEM: B.3
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Domingo
Candelas, District 8
SUBJECT: SEE BELOW DATE: 04/10/2023
APPROVED:
SUBJECT: RETROACTIVE APPROVAL AND APPROVAL OF VARIOUS DISTRICT 8 EVENTS AS CITY COUNCIL SPONSORED SPECIAL EVENTS TO EXPEND CITY
FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE EVENTS
RECOMMENDATION
1. Retroactive approval of Various District 8 Events as City Council sponsored Special Events and approve the expenditure of funds. These events are as follows:
o Trash Talks community cleanup day at Boggini Park on March 18th, 2023, o Dumpster Day at the corner of Chopin Ave and Sibelius Ave on March 25th, 2023,
o Town Hall at Chaboya Middle School on April 8th, 2023, o Senior Scam Stopper at the Villages on April 14th, 2023, o Community Cleanup at Dove Hill Park on April 15th, 2023.
2. Approval of Various District 8 Dumpster Day locations as City Council sponsored Special Events and approve the expenditure of funds. These events will all be held on April 29th, 2023, at the following locations:
o Off the corner of Brigadoon Way and Daniel Maloney Way, o On Scottsdale Drive,
o On Park Estates Way.
3. Approve and accept donations from various individuals, businesses, or community groups to support the events.
4. Place the item on the April 25th, 2023, City Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
HONORABLE MAYOR AND CITY COUNCIL
02/15/2023
Subject: District 8 Budget and Breakfast
Rev 1/2018
The purchase of event supplies and food for the outlined District 8 Events were for the community who attended to:
1) learn about city hall services and provide input on their priorities, and/or 2) cleanup their community and learn about city service programs for litter removal, and/or
3) discarding of items to support clean communities and prevent illegal dumping.
ANALYSIS
Approval by the City Council of the events will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Domingo Candelas will report any cash or in-kind donations received for the events on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 8, City departments and the Office of the City Clerk to proceed with the events. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the April 19th, 2023, Rules Committee Agenda and the April 25th, 2023, City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities.
Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.